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Closing date for applications: 18th July at 11.59pm
Salary: £57,500
 
Explore the role below if you're experienced in delivering complex projects on heritage sites or Grade 1 listed buildings, from conception through to completion.
National Gallery are looking for a Senior Buildings and Facilities Manager to support the delivery of the capital improvement programme across the National Gallery. This post key role will be the planning and delivery of capital projects but also deputising for the head of department with the day to-day running of the department. This post will be responsible for project managing the larger and more complex projects with the assistance of specialised teams. The post holder will be a highly skilled project manager with experience planning and delivering projects within the historic environment, and on sites that are open to the public. They will also have experience of working as part of wider estates team and have a sound understanding of estate in both fabric and facilities management and project planning, whilst also having strategic and operational experience.
 
Responsibilities
<ul>
<li>To lead on the project management, development and delivery of large and more complex Capital Building/infrastructure projects, working closely with internal stakeholders</li>
<li>Assist the Head of Buildings in the management of the department by supporting, coaching and advising department managers on the delivery of their projects</li>
<li>Assists the Head of Buildings to develop a strategy for the maintenance and development of the Gallery buildings, in response to the Gallery’s Corporate Plan and changing building needs</li>
<li>Responsible for managing the logistics and coordination of projects on site as well as their delivery in the safest and most environmentally conscious manner</li>
<li>Accountable for ensuring solutions are high quality designs and innovation, but within the set limits of cost, programme, and scope/quality</li>
<li>Responsible for ensuring projects and programmes are delivered in the best way to minimise disruptions and operational risk to the business and provides operational flexibility and optimal costs for the future and can respond to unforeseen operational opportunities and changes</li>
<li>Responsible for ensuring all new and refurbished buildings meet all legislation, standards and Gallery policies such as health, safety, accessibility, energy management and sustainability</li>
<li>Responsible for leading and directing The Gallery’s in-house delivery team ensuring the optimal use of resources available in human, financial and system terms, while performance managing and ensuring their continuous development</li>
<li>To deputise in the absence of the Head of Buildings</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Demonstrable experience of delivering complex and diverse projects from concept through to completion on heritage sites and/or Grade 1 listed buildings</li>
<li>Demonstrable experience of leading and managing multi-disciplinary teams</li>
<li>Demonstrable experience of managing external building contracts</li>
<li>Ability to produce project plans using Microsoft Project</li>
<li>Ability to demonstrate a knowledge of procurement and engagement of construction design professionals, in support of major capital projects and work programmes</li>
<li>Ability to demonstrate CPD to keep abreast of latest changes and development in areas such as sustainability, CDM legislation, project management, energy management, H&amp;S etc</li>
<li>Ability to plan programmes financially and manage significant budgets</li>
<li>Ability to demonstrate excellent written and oral communication skills in order to write and present robust and comprehensive business cases</li>
<li>Calm and confident when dealing with difficult issues</li>
<li>Strong commitment to delivering high quality work</li>
<li>Collaborative; builds and maintains strong working relationships both internally and externally</li>
<li>Personable and approachable to help build positive and effective relationships.</li>
<li>Degree or equivalent in a relevant building/construction discipline</li>
<li>Member of a recognised building/construction related professional body: CIOB, RIBA, RICS or CIBSE</li>
<li>Ability to demonstrate knowledge of preventive conservation and the impact of building works on high worth items (i.e. paintings)</li>
</ul>
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Gallery

The National Gallery

Senior buildings & facilities manager

Salary: £24,500 per annum
 
BAFTA is looking for a learning, inclusion and talent coordinator to join its team.
You'll coordinate events and initiatives as part of the learning, inclusion and talent (LIT) team. The role has a particular focus on the BAFTA members’ screenings programme, working closely with the head of programmes and the Industry team to coordinate in person screenings, Q&amp;A’s with filmmakers, and uploads of content onto the membership viewing platform, BAFTA View. Additionally, you'll provide administrative support to the learning, inclusion and talent team in its extensive programme of events and talent initiatives, working as part of the administration arm of the LIT team.
BAFTA’s learning, inclusion and talent programme works with award winners, nominees and leading industry figures, and creates opportunities for them to share their knowledge and support talent throughout their careers, whether through mentorship, masterclasses, or talent roundtables. The learning, inclusion and talent programme is broken down into four key audiences: industry, new talent, new entrants, as well as children and young people.
 
Knowledge, skills, experience
<ul>
<li>Excellent administration skills</li>
<li>Excellent attention to detail</li>
<li>Excellent written English and telephone/ in-person manner</li>
<li>Excellent customer service skills</li>
<li>Organised</li>
<li>Able to work in a directed way, managing regular tasks</li>
<li>Able to take initiative</li>
<li>Interested in driving inclusion in film, games and TV</li>
<li>Interested in film programming</li>
</ul>
 
About Bafta
BAFTA is a leading global charitable institution focused on championing creativity, opportunity and social change for all through the transformative power of film, games and television.
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

BAFTA

Learning, inclusion and talent coordinator

Working alongside the LUX director, this is a unique opportunity to set the strategic and operational direction of the organisation as it enters its 20th year.
LUX is a public arts organisation that supports and promotes visual artists working with the moving image. Based in London and Glasgow, it delivers a range of activities including exhibitions, screenings, educational projects, commissioning and research. It also manages Europe’s largest collection of films and videos made by artists and distributes them to museums, galleries and festivals around the world.
We are looking for a committed and entrepreneurial individual who is looking for an exciting new challenge leading LUX and making a significant contribution to supporting artists and advocating for artists’ moving image in the UK. LUX is a small friendly organisation and this position is based in our building in Waterlow Park, Highgate, North London, a beautiful location in a public park with its own gardens, with LUX Scotland based in Glasgow, Scotland.
 
Knowledge, skills, experience
<ul>
<li>You do not have to have prior experience of working with artists’ moving image but you need to be passionate about contemporary visual arts and the value of the public arts sector</li>
<li>You will need excellent interpersonal skills and an ability to communicate and negotiate with a wide range of people</li>
<li>You will have lead responsibility for overseeing the financial and operational aspects of the organisation, as well as contributing to the cultural aspects of LUX’s work, so you should be a strategic thinker, good with figures, with great organisational and analytical skills and attention to detail</li>
<li>You will need an ability to think on your feet and stay calm in a busy environment, and further training will be provided for the right person</li>
<li>You will be one of the public faces of the organisation so you should feel comfortable meeting a range of people and representing the organisation in a range of contexts</li>
</ul>
LUX is a charity and not-for-profit organisation which was originally founded as an artists-run co-operative, although we are no longer a co-operative the values of equity, equality and democracy are key to all of LUX’s work and we expect everyone who works here to share and promote those values.
 
Deadline: 5pm on 4th July 2022
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Deputy director

We are looking for a book distribution coordinator to manage a wealth of stock in our ever-expanding distribution department. It could be you!
A huge part of what Fane does involves selling books, be that for events, partnerships, or our book subscription service <a href="http://www.lovemyread.com" target="_blank">LoveMyRead</a>.
 
The candidate 
The ideal candidate is highly organised, communicative, methodical, and passionate about getting books into the hands of the reader. Publishing and event experience is not essential, and you will be part of a creative, friendly, motivated, and supportive team. With access to all the stock in the Fane book hub, as well as exclusive live and online events, this role would be perfect for someone with a love of reading and entertainment. Fane has a culture that rewards staff highly and offers quick career progression for those who seek it.
Based near Finsbury Park, you will work from the Fane book hub 5 days a week. 
 
Main duties
<ul>
<li>Plan, manage and control the book hub activities to maximize support for the Fane Online events, book subscription services, online bookstore, and partnerships</li>
<li>Assist with curating books sold via all e-commerce platforms</li>
<li>Maintaining computerised administration and stock inventory</li>
<li>Effectively liaise with our third-party delivery services to plan collections from the warehouse and ensure all deliveries arrive with customers in a timely manner</li>
<li>Work closely with the Customer Service team on all customer queries about shipping, resolving issues quickly</li>
</ul>
 
 
Knowledge, skills, experience
Essential
<ul>
<li>Ability to work to tight deadlines in a calm and efficient manner</li>
<li>Excellent at multitasking; ability to switch between administrative and practical tasks is essential</li>
<li>Ability to organise, manage time and plan how busy periods will run in the book hub</li>
<li>Excellent communication skills, both verbal and written</li>
</ul>
Desirable 
<ul>
<li>Experience of working in a warehouse environment, or similar</li>
<li>A love of books</li>
<li>Understanding of the bookselling industry</li>
<li>Proof of Health and Safety or Warehouse safety training</li>
<li>Experience of working in distribution</li>
</ul>
 
A Culture of Equality and Creativity 
At Fane we strive to create a working environment that promotes and values diversity; where everyone feels empowered to bring their full, authentic selves to work in a creative and safe space. We are committed to equal opportunities and to building a more inclusive team that reflects the communities we serve. 
There is more work to be done and we endeavour to continuously make progress, hold ourselves accountable and grow, both as a business and as individuals.
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Fane

Book distribution coordinator

Salary: £26,780 per annum
 
Join The National Gallery! As their studio coordinator, you'll manage and monitor the workflow of the busy creative team.
The responsibility of the studio coordinator is to enable the smooth running of the creative team’s workload by managing traffic and design requests from across all Gallery departments. Responsible for allocating design work across the team of designers and for assessing and interrogating briefs and schedules. Creating, managing and updating complex exhibition schedules. Supporting the head of creative and the whole creative team.
 
Responsibilities
<ul>
<li>Acting as the first port of call for the creative team. Managing, assessing, monitoring and allocating all design requests, queries and questions relating to design work and general operations</li>
<li>Creating and managing departmental production schedules, prioritising work to ensure all projects are produced to deadline, following up with the requesting department if required</li>
<li>Manage and monitor design requests for the team, using own initiative and sound judgement to allocate work to designers based on their expertise and workload, ensuring work is shared evenly throughout the team</li>
<li>Creating, managing, and continually updating overarching exhibition design schedules to aid future exhibition planning and to assist the head of creative in allocating designers to particular exhibitions</li>
<li>Communicate effectively and clearly with key internal and external clients ensuring that relationships are strong and expectations are well managed</li>
<li>Meeting and advising colleagues and contractors about work and schedules</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Degree level or relevant working experience managing workflow systems for a team (ideally for a design studio)</li>
<li>High level of organisational skills</li>
<li>Demonstratable attention to detail</li>
<li>Knowledge of using a workflow system, such as Asana</li>
<li>Demonstrable ability to plan effectively</li>
<li>Proven ability to work effectively within a team</li>
<li>Ability to set priorities and work independently with strong initiative</li>
<li>Strong communication skills</li>
<li>Positive and effective team player</li>
<li>Able to juggle multiple projects at once</li>
<li>Able to prioritise and work to tight deadlines</li>
<li>Ability to cope under pressure within a busy team</li>
<li>Ability to make sound judgements when allocating work across designers</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Studio coordinator

Salary: £25,500 per annum
 
Shakespeare’s Globe is looking for a assistant to the artistic director to join their theatre &amp; performance department.                        
Shakespeare’s Globe Theatre Department delivers a busy production schedule with a repertory system running in both the Globe Theatre over Summer and the Sam Wanamaker Playhouse over Winter. A small in-house team manage every aspect of the shows from Casting to Music and produce shows, events and films all year round. 
 
The role
Shakespeare’s Globe is currently seeking an assistant to the artistic director, provide administrative, creative and practical support to the artistic director and the theatre department as a whole.  
This is an essential role in the theatre department supporting a wide range of activities, particularly aspects relating to the work of the artistic director in the co-ordination of projects and contacts of the artistic director and theatre department. This role leads on the assistant directors programme and supports the new writing work of the department.  
The successful candidate will be an excellent communicator with strong organisational skills, able to demonstrate tact and sensitivity while maintaining strong relationships with internal and external stakeholders. They will demonstrate a keen interest in theatre and thrive in a varied role which requires keeping abreast of new work, emerging talent and developments in the industry. 
 
Knowledge, skills, experience
<ul>
<li>Administrative and ideally assisting experience</li>
<li>Experience of working in a busy office environment</li>
<li>Strong administrative and organisation skills, with a high-level of computer literacy and experience of the Microsoft Office package and email systems</li>
<li>Strong communicator, with an approachable manner when dealing with a wide range of staff and artists at all levels</li>
<li>Flexible, collaborative and adaptable approach</li>
<li>Calm under pressure, with a professional manner</li>
<li>Excellent attention to detail</li>
<li>Experience of minute taking and accurate recording of meetings</li>
<li>Diary management skills and understanding of appointment booking using computer systems, minute taking and accurate recording of meetings.</li>
<li>Ability to respect confidentiality with diplomacy and sensitivity</li>
<li>Excellent time-management with a proven ability to prioritise and meet deadlines while managing a busy workload</li>
<li>A positive attitude with a high-level of self-motivation and ability to work on own initiative</li>
<li>A commitment to diversity and inclusion</li>
<li>A passion for theatre and the arts</li>
</ul>
 
Deadline: 12pm Monday 4th July 2022
  
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Shakespeare's Globe

Assistant to the artistic director

Closing date: 12 noon on 4th July 2022
Salary: £22,887 per annum
 
Want to play a key part in providing solid administrative support to the V&amp;A Academy? 
V&amp;A Academy is a school of creativity. We put on courses, workshops and events for a wide range of adult audiences, online and in-person. Our administrator provides three main forms of support: technical and administrative support for our online students, helping everyone feel comfortable with Microsoft Teams and get the most out of their learning experience; technical support for speakers on courses, providing training on lecturing online, and helping out with AV and IT for in-person events; day-to-day administrative support for the team, collecting and analysing feedback and usage data, logging sales, creating new user accounts and lots of general wizardry like mail-merging or using Flows and Power Automate to solve problems for the teams.
 
 
Responsibilities
<ul>
<li>Supporting our learners: creating new user accounts, changing user passwords, providing technical assistance to learners, helping them to log in, and get the most out of their learning environment</li>
<li>Supporting our speakers: providing technical guidance and Microsoft Teams training to our speakers and practitioners; issuing booking confirmation memos</li>
<li>Supporting our producers: creating and provisioning course Teams to spec; adding and removing users from O365 groups; keeping our CRM records beautifully clean; managing MS365 licenses; recording sales and learner engagement data; monthly KPI reporting</li>
<li>Supporting the team: updating user guidelines, documentation and FAQs; keeping up-to-date with software changes, including security updates</li>
<li>Other administrative duties, such as raising and chasing payments</li>
<li>Not being afraid to spot a process that isn’t working right and suggesting ways to fix it</li>
</ul>
 
The museum’s five values of generosity, collaboration, sustainability, equity, and creativity shape our everyday professional practice and behaviours and the post holder will be expected to demonstrate these values in how they work. We particularly welcome applications from disabled and global majority candidates as people from global majority backgrounds and disabled people are currently under-represented throughout the V&amp;A.
Please state in your application that you found this role through Creative Access.

Victoria and Albert Museum

Administrator

Closing date:  3rd July 2022
Salary: in the region of £26,000 depending on skills and experience
 
We are seeking an enthusiastic editor with excellent communication and team working skills, to join the successful schools STEM team.
Education changes lives forever. It broadens horizons, breaks down barriers, and fires imaginations. Like the University of Oxford of which we are a part, we are committed to uncompromising standards, freedom of expression, and the enrichment of lives through education. This is our motivation, our purpose, and our mission. It is why 100% of the money we make is reinvested into education and research. It is why we all care deeply about reaching more people, in more places, with world-class learning and research materials and services.
The Education Division provides books and digital resources across Primary, Secondary, Trade and Children's markets, both for the UK and for customers around the world. We are passionately committed to our mission to educate and inspire through book, board, and screen. The STEM team at OUP publish a wide range of successful educational for ages 3 to 18, working with teachers, educational partners, and industry experts to ensure maximum impact on educational outcomes.  
If you are looking for a chance to be part of a creative team to help develop engaging and innovative science and maths resources for schools in a busy and collaborative environment then this opportunity will interest you.
 
 
Responsibilities
<ul>
<li>Progressing resources through the production process, from manuscript to finished product</li>
<li>Editing and testing content to ensure it fits market and business needs</li>
<li>Developing skills in print and digital resource production for the schools market.</li>
<li>Proactive problem-solving to ensure that resources come out to schedule and within budget</li>
<li>Liaising with colleagues, freelancers, authors and suppliers</li>
<li>Monitoring spend against defined budgets</li>
</ul>
We operate a hybrid working policy and expect this role to require approximately 1 day per week in the Oxford office. 
 
 
Knowledge, skills, experience
<ul>
<li>Have a passion for STEM education</li>
<li>Have relevant science background or experience</li>
<li>Have an eye for detail and the desire to further develop good editing, organisational, and communication skills</li>
<li>Have experience editing content or teaching a STEM subject</li>
<li>Have excellent spelling, punctuation, and grammar</li>
<li>Be keen to understand new skills and processes, including the use of technology</li>
<li>Be able to work with a range of common software, including Microsoft Word and Excel</li>
<li>Have an interest in the schools market, including classroom practice and curriculum</li>
</ul>
Desirable:
<ul>
<li>Familiar with online learning tools such as MyMaths and Kerboodle</li>
<li>Teaching experience or training</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Oxford University Press

STEM editor

Closing date: 3rd July 2022
Salary: £22,000
 
If you're passionate about the publishing of academic journals &amp; keen to kickstart your career in publishing, check out this opportunity to join the Oxford University Press.
We have been a leading figure in publishing for more than 500 years. We have always been a forward-looking organization, maximizing the technology for the day, but the digital revolution is bringing enormous change, fast. That same spirit of adventure and entrepreneurialism is critical to our future success. In a fast changing publishing landscape, OUP welcomes the inquisitive, the inventive, and the ambitious; people who challenge the conventional, and pioneer the possible.
We believe that the skills you bring to OUP are just a starting point. We want you to have the opportunity to expand your abilities, and innovate and develop in areas which both interest you, and support your aspirations.
 
Responsibilities
As our new Journals Publishing Assistant, you will be a key member of our global Publishing Support Team, providing administrative and editorial support across our multi-disciplinary portfolio of academic Journals.  You will be supporting the team with:
<ul>
<li>The management of existing journals through administrative and research support</li>
<li>Preparing the regular publishing update reports for Society partner journals covering a wide range of performance measures</li>
<li>Providing regular data reports and analytics to support and develop Journal strategies</li>
<li>Organising meetings, attending and taking minutes as appropriate, undertaking catering, travel and room booking arrangements and paying of expenses</li>
<li>Completing relevant payments and tracking efficiently and accurately</li>
<li>Ensuring journal home pages are up to date, for example by maintaining Editorial Board details, or adding new data or features</li>
<li>Maintaining relevant and appropriate gratis subscriptions across a list of titles</li>
<li>Maintaining the journals contracts repository and maintain best practice in data management</li>
<li>The acquisition process with preparation of proposals</li>
<li>Working with other U.S. and UK Journals departments as required to accomplish tasks and enhance communications between NY, Cary, and Oxford, UK.</li>
<li>Assisting in launch of acquired journals and participate in launch meetings</li>
<li>Special projects as assigned, including assisting with organization of annual U.S. Oxford Journals Day</li>
</ul>
We operate a hybrid working policy and expect this role to require infrequent days in the Oxford office. 
 
 
Knowledge, skills, experience
<ul>
<li>Good organizational skills and the ability to work independently</li>
<li>The ability to pick up new tasks and learn new systems and processes quickly</li>
<li>A good team spirit and the ability to work collaboratively</li>
<li>Self-discipline with the ability to manage and balance priorities under time pressure</li>
<li>Good attention to detail and numeracy</li>
<li>Excellent spoken and written English</li>
<li>Experience with Microsoft Office products</li>
</ul>
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Publishing assistant

Closing date: 4th July 2022
Salary: in the region of £28,000 depending on skills and experience
 
Take your marketing knowledge to this upcoming role with a leading figure in publishing for more than 500 years. 
Oxford University Press has always been a forward-looking organization, maximizing the technology for the day, but the digital revolution is bringing enormous change, fast. That same spirit of adventure and entrepreneurialism is critical to our future success. In a fast changing publishing landscape, OUP welcomes the inquisitive, the inventive, and the ambitious; people who challenge the conventional, and pioneer the possible.
As our new Sales Enablement Training Coordinator, you will be responsible for evaluating, devising, and implementing the sales tools required for sales team training and customer facing presentations; to drive sales revenues for the UK Sales Teams.  The ideal candidate will have a background in and understanding of marketing, which could have been gained from work experience or education.  You should have a proactive attitude and the ability to work on your own initiative, alongside excellent communication skills and an interest in the Education sector.
 
Responsibilities
<ul>
<li>Create customer facing sales presentations for brands/strands/trade as required, in agreement with relevant Brand Mangers and Sales Enablement Training Manager; ensuring they are on time, on message and to a high standard.</li>
<li>Create product/sales training courses, in agreement with sales Enablement Training Manger; ensuring they are on time and to a high standard.</li>
<li>Schedule regular reviews/feedback of both sales presentations and training courses ensuring everything is up to date and stored in the appropriate place.</li>
<li>Manage own workload; considering sales team priorities and amend schedules when appropriate, communicating clearly at each stage.</li>
<li>Support Heads of Sales with conference and meeting presentations.</li>
<li>Keep up to date with termly sales marketing campaigns to inform training and presentation structures.</li>
</ul>
We operate a hybrid working policy and expect this role to require approximately 1 day per week in the Oxford office. 
 
 
Knowledge, skills, experience
Essential
<ul>
<li>Previous marketing experience or a marketing qualification with work placement</li>
<li>Excellent interpersonal, communication and team working skills</li>
<li>Ability to prioritise a heavy workload with maximum attention to detail</li>
<li>Innovative and creative with a willingness to continually learn and apply best practice</li>
<li>Able to work independently</li>
</ul>
Desirable
<ul>
<li>Experience of Articulate</li>
<li>Experience of marketing Software</li>
<li>Knowledge of the UK Education Market</li>
<li>Experience of Microsoft Teams for meeting scheduling, communication, and file management</li>
</ul>
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

28 Operations / Facilities / Admin Jobs in England