Exhibitions coordinator

Closing date: 10th May 2024

Salary: £38,000 - £40,0000 per annum

This role offers a unique opportunity to be part of the art world behind the scenes.

White Cube is seeking an experienced Exhibitions Coordinator to join our Exhibitions department.

The ideal candidate will have first-hand experience working on exhibitions and projects within a gallery or museum environment, and is able to juggle multiple tasks effectively, often working to tight time constraints. 

Responsibilities

Exhibition coordination

• Liaising with artists on expectations for the exhibition and requirements for installation and implementing these in discussion with the Artist Liaison 
• Creating computer renderings of galleries for internal and artist’s reference
• Preparing models for artists to help them with placement of works
• Coordinating fabrication of work, framing and sourcing of specific material for the purposes of the exhibition
• Researching and purchasing material for show-change as requested
• Drafting installation schedules
• Conducting fabrication research specific to show-change 
• Liaising with the Technical Coordinators (Exhibitions) and Workshop on show-change specific fabrication – not necessarily artwork related. 
• Liaising with contractors and suppliers on the requirements for show-change
• Liaising with shippers Registrars and/or Warehouse to book transport and organise local shipments for show-change
• Booking in equipment as required by the Exhibitions team for show-change 
• Working with the Warehouse / Registrars with regards to the return of works post Exhibition and local / long term storage 
• Liaising with Operations to discuss special uses of gallery spaces
• Creating and updating exhibitions lists and show-change archive / records 
• Generating Exhibitions Overviews with coordinators for internal reference
• Generating and updating exhibition budgets and tracking costs against the budget 
• Managing technicians in build-up to and installation of exhibition
• Responding to internal requests relating to the artist and the exhibition – e.g. sales and exhibition costs
• Managing artist's time during installation alongside the relevant Artist Liaison
• Scheduling the upkeep of the artworks during the exhibition as required
• Providing general assistance as required

Show-change                      

• Supporting Fabrication Coordinators on fabrication projects as required
• Overseeing fabrication projects, including liaising with artists on expectations, requirements etc and ensuring these are met by the fabricators and suppliers
• Researching and purchasing materials; tracking orders and updating the budgets and inventory; ensuring system is updated with framing status, costs and specifications
• Referring fabrication costs to Artist Liaisons / Directors as necessary for authorisation
• Co-ordinating framing of works in consultation with the Fabrication Coordinator 
• Liaising with Registrars, Sales, Artists Liaisons and Archives regarding scheduling of fabrication and shipment of works
• Liaising with the Warehouse Manager, Registrars and Artist Liaisons in relation to storage, collection and movement of the selected artist’s works (occasionally with external storage companies as necessary)

General

• Attending staff meetings
• Issuing purchase orders and passing invoices for purchase orders within 5 days of receipt of invoice
• Attendance of all White Cube exhibition openings in London

The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.

We welcome and encourage applications from candidates who are under-represented in the creative industries. 

Please state in your application that you found this role through Creative Access.