Participation coordinator

Salary: £31,129

Location: London

Closing date for applications: Monday 8th June at 12pm

Work behind the scenes on theatre participation projects that engage young people, schools and local communities.

The Almeida is a London theatre company with a national and international reputation for producing work of the highest standard - achieving recognition through consistent critical acclaim, increasing national reach, international profile, full houses and breadth of audiences.

As Participation Coordinator you will be at the heart of the Participation department providing comprehensive support to the Participation Producer and wider team. You will be a central point of communication within the organisation for all upcoming Participation projects including Almeida For Free, our Young Companies and community projects.

This post requires someone who enjoys organisational and administrative tasks, someone who can be confident and personable when communicating and has an interest in working with young people, schools and community groups. You will be subject to an Enhanced DBS check and the post may require some evening and weekend work.

Outline of responsibilities

• Provide administration support for the department including answering general enquiries via email and any other core administration that the team requires.
• Work with the Participation Producer to ensure that monitoring and evaluation qualitative and quantitative data (baselines, equal opportunities information, surveys, case studies) for all project activity is collected, monitored and accurately recorded in the appropriate format.
• Work with the Participation Producer to process all invoices, log them into our monitoring documents and update budgets where appropriate.
• Regularly attend meetings, and represent the department by attending Ops and Green Group meetings Maintain databases including freelance staff and outreach organisations, ensuring the data is accurate.
• Process the department credit cards and expenses.
• Liaise with other team members and departments to ensure a joined-up and efficient use of space and resources for all projects.
• Lead on all elements of generating the department annual report including gathering info, case studies, data and gathering information from other members of the team, liaising with the development team to ensure it is fit for purpose.
• Collaborate with the Participation Producer and Development team in the collation of narrative and quantitative data for prospective funding bids and proposals.
• Work with the Participation Producer to support Young Company and Community projects from planning to evaluation.Taking on producing tasks including organising room bookings, communication with group members, creating registers and schedules and supporting practically with some rehearsals in evenings and weekends.
• Recruit for and support the Young Artists’ programmes including the Young Producers, supporting the young people, liaising with teams around the building to organise and support the logistics and the administration of the project.
• Work with the Participation Producer to co-ordinate events, ticketing and groups outreach as part of Almeida For Free festivals.
• Support the Youth Advisory Board Coordinator, and liaise with staff in the building when needed to set up Almeida Youth Board meetings.
• Coordinate National Youth Advisory Board meetings and support the Director of Participation in organising events and meetings.
• Support the Participation Producer to ensure freelancers feel supported and are successfully managed when working on projects.
• Work with the Participation Producer to ensure that participants feel pastorally supported when taking part in projects.
• Administrative support for Schools projects where needed.

Person specification

• An interest in participation work and theatre projects with young people, schools, and community groups.
• Experience in project coordination, producing or supporting participation projects.
• Some experience of facilitation or supporting practical activity/rehearsals with young people, in schools or with community groups.
• High standard of numeracy, literacy, and IT skills (working with Windows-based software)
• Excellent verbal and written communications skills, with strong attention to detail.
• Ability to work independently and as part of a team, as a supportive team member.
• Ability to learn and become proficient in new systems and procedures.
• Strong organisational skills, with an ability to manage several differing projects and prioritise workload.
• An interest and commitment to safeguarding, access, diversity and inclusion and sustainability.
• Demonstrable interest in the Almeida Theatre and its work.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.