Prints and multiples officer

Closing date for applications: 27 October at 5.30 pm

Reporting to: Project lead, prints and multiples

Working hours: Monday to Friday 10:00am–6:00pm

Location: White Cube Bermondsey, London

Work with leading contemporary artists to deliver limited edition artwork and play a key role managing their lifecycle from production to client delivery.

White Cube was set up by Jay Jopling in 1993 as a project room for contemporary art. The gallery has since grown into one of the most influential commercial galleries in the world, representing internationally renowned artists such as Georg Baselitz, Tracey Emin, Antony Gormley, Mona Hatoum, Anselm Kiefer, Liu Wei, Park Seo Bo, Doris Salcedo and Jeff Wall. The gallery’s prints and multiples team works in close collaboration with leading contemporary artists and master printers or fabrication studios to produce limited edition artworks that are offered for sale in person and online. We see prints and multiples as a way for artists to complicate and broaden the scope of their practice while also making exceptional artworks more accessible to a wider audience. We are a small and ambitious team that works hard because we care about what we do.

The prints and multiples officer will play a pivotal role in managing the lifecycle of our editions, from production to client delivery. This position requires a proactive individual with strong organisational skills to coordinate with various internal teams and external partners, including our registrar, finance and photography teams as well as framers, fabricators and shipping providers, ensuring our editions are recorded, handled, presented, packaged and delivered to the highest standards. Emphasis will be placed on maintaining data quality and ensuring records are accurate and up to date across all internal systems. As this area of the gallery grows, the prints and multiples officer will assist with research, take part in planning conversations and participate in the development of improved processes and systems that support the implementation of our strategic vision. The prints and multiples officer will report to the project lead and will work in collaboration with other internal teams as prints and multiples is developed into an exciting new pillar for the gallery, enabling us to reach new collectors and expand our ‘offer’ to our artists.


Responsibilities

Artwork care

• Handle editions with appropriate care
• Monitor and control stock levels of editions across all sites
• Perform condition checks and stock takes of all prints and multiples works
• Arrange and maintain adequate storage for existing stock and upcoming projects

Record keeping and data accuracy

• Ensure that records in our internal database are accurate and complete
• Assist the digital team to ensure all online information is accurate
• Ensure accuracy of departmental budget, recording sales and expenses related to prints and multiples

Packing, shipping and logistics

• Coordinate packing and prepare editions for shipment or collection
• Process shipments using our shipping software and arrange collection with couriers
• Coordinate shipping of editions between gallery locations, or the return of editions to artists or print studios
• Research packaging options to ensure artworks arrive in pristine condition
• Prepare shipping and customs documents, consulting with registrars as needed

Project development, fabrication and release

• Assist the project lead with research to support the development of new projects
• Coordinate logistics with print studios or fabricators as needed
• Liaise with framers to coordinate framing of works to artist or client specifications
• Coordinate the hanging of editions in the bookshop
• Organise photography and videography for new releases
• Assist with the launch of new editions, ensuring all materials and details are prepared

Sales support and client care

• Work in collaboration with digital client services to manage administrative post-sale client care for prints and multiples

Other responsibilities

• Engage in continuous improvement of processes to enhance efficiency and effectiveness
• Participate in strategic planning conversations and support the implementation of long-term strategies
• Collaborate with team members to ensure seamless operations and exceptional client service
• Raise and approve purchase orders
• Assist with out-of-hours events as required

Knowledge, skills & experience

• Proven experience in a similar or related role, preferably within the art or retail sectors
• Strong organisational and multitasking skills
• Excellent communication and interpersonal skills
• Detail oriented, with a focus on accurate record keeping
• Proficiency in inventory management and online shop systems
• Familiarity with budget-tracking and the use of spreadsheet software
• Ability to work independently and as part of a team
• Interest in contemporary art or cultural production

Additional information

To apply for this role, please complete the application form and submit a copy of your CV, and an optional cover letter no more than 400 words in length. This application will close on Monday 27th October at 5:30pm and we reserve the right to close this vacancy early if we receive sufficient applications. Please note we are currently unable to offer sponsorship nor guarantee future sponsorship opportunities for this role.

White Cube are dedicated to ensuring a fair and reasonable recruitment process, and so we ask that you please refrain from engaging in any AI systems when completing your application, CV, or cover letter.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please state in your application that you found this role through Creative Access.