Project assistant, Diamond

Closing date: 31st October 2024 at 8am

Salary: £30,000 per annum, pro rata

Contract type: Six-month contract

Hours: Full time, 40 hours per week

Play a key role in evolving innovative diversity monitoring tools and drive impactful change across the TV industry.

Now we are evolving our diversity monitoring tool to Diamond 2, delivering extensive improvements for all users. We want it to reach its full potential as both an accessible, easy to use system and a far-sighted, impactful programme inspiring and informing change.

This project involves considerable stakeholder engagement and collaboration. Therefore, we are looking for someone with excellent communication skills, who has experience working in a complex stakeholder environment, to support our project team, under the instruction of the Project Coordinator.

The Diamond project team is a small group of people with diverse specialist expertise, looking for a proactive team player with strong administrative skills and attention to detail to support our broad, fast-paced range of activities. If you believe that everyone should have the opportunity to work in and on television, and you would like to join a dynamic, innovative and impactful team, then this could be the job for you.

Key responsibilities

Supporting the Project Lead, Project Manager and Project Coordinator by:

• Taking minutes and actions during meetings, workshops and events.
• Facilitation of in person, online, and hybrid meetings, workshops and events at various stakeholder offices. 
• Project tracking and giving status updates to the project team.
• Updating timelines and task management software (monday.com).
• Keeping key documents and CRM system (monday.com) up to date.
• Communicating updates to stakeholders.
• Organising, planning, and facilitating meetings and events.
• Proofreading documents or communications.
• Varied project support such as early research and starting of documents, presentations, spreadsheets or forms.

Ad hoc administrative support for wider CDN activities as required.

Knowledge, skills and experience

Essential

• Strong written and verbal communication skills; the ability to explain complex information in a clear, concise way.
• Excellent organisational skills and attention to detail.
• Ability to use Office 365 and Google Workspace.
• Familiarity with or aptitude for project or task management tools. We use monday.com but are happy to hear about your experience or skills in other digital or manual systems, project management methodologies more broadly, or your aptitude for this type of work.
• Ability to work with a broad variety of stakeholders.
• Experience of embedding access into your day-to-day delivery.
• Professional or personal commitment to equity, diversity and inclusion.

Desirable

• Experience of working in a small team.
• Event and workshop planning and organisation.
• Experience in administration in TV broadcast, production, arts and/or creative environments.
• Proficiency with presentation programmes. We primarily use PowerPoint and Canva but are happy to hear about any transferable skills in this area.
• Experience of working with social media scheduling software.
• Ability to conduct research.
• Understanding of data protection and ethical handling of personal and sensitive data. All team members will receive further training in this area, regardless of prior knowledge.
• Experience working on projects to develop products and/or data collection and reporting systems.

Additional information

The position is open to job share. Requests for flexible working will be considered alongside the demands and requirements of the project.

All positions are recruited anonymously. Please follow the steps in the application pack to ensure successful receipt of your application.

We welcome and encourage applications from candidates who are under-represented in the creative industries. 

Please state in your application that you found this role through Creative Access.