Project officer

Location: Primarily based at Kensington Palace with some travel to other locations (other offices and engagement locations as and when required). Please note that this is an office-based position, with an expectation of being present at Kensington Palace on most working days.

Hours of Work: 37.5 hours per week worked Monday Friday, and such other hours that are necessary for the proper fulfilment of duties, or to meet unexpected or urgent demands.

Work at the heart of The Princess of Wales’s official programme, supporting research, projects and engagements.

The Household of TRH The Prince and Princess of Wales supports the official and charitable work of The Prince and Princess.

Main Areas of Responsibility

To provide comprehensive support to the Private Secretary (PS) and Deputy Private Secretary (DPS) of HRH The Princess of Wales, in relation to key projects and engagements.

• Provide research support to the PS/DPS in support of ongoing projects, engagements, and meetings;
• Take the lead on the drafting and compiling of reports in relation to key projects and priorities;
• Proactively work with the PS/DPS to prioritise, manage, and develop the overall work of the office;
• Have continual oversight of The Princess’s official activity and programme of work;
• Alongside other Household departments, contribute to and create impactful programmes of work;
• Keep the PS/DPS updated on topical matters of interest related to the relevant portfolios;
• Conduct day to day tasks in line with deadlines, as requested by the PS/DPS;
• Undertake stakeholder management and external correspondence;
• Support with internal and external recces as required and proactively follow up ideas, actions, and queries where appropriate;
• With the Visits & Events Team, draft, format, and compile briefing materials for assigned internal or external engagements;
• Liaise with The Royal Foundation and other organisations connected to HRH’s work, ensuring information flow in both directions is accurate and up to date;
• Minute taking at meetings, produce documentation in timely manner.
• Assist with any other duties as requested by the PS/DPS;
• The role is predominantly based at KP, however there may be the requirement to work across other Royal Households;
• Comply with all health and safety rules and regulations always ensuring own and others’ health and safety.

Person Specification

Essential:

• Previous research and administrative experience, including strong correspondence and stakeholder management skills;
• Strong critical thinker with the ability to approach projects and tasks with flair and creativity;
• Excellent organisational skills and ability to prioritise effectively;
• Passionate, driven, and well-mannered;
• High standard of written and spoken communication skills, ability to draft correspondence to a high standard and take accurate notes at speed;
• Excellent interpersonal skills, experience of dealing with broad spectrum of people (personality and seniority);
• Proven ability to work well in high pressure environments whilst remaining calm;
• Ability to meet strict deadlines and think and plan ahead;
• Strives for excellence in all aspects of the role, consistently delivering high-quality work that upholds and promotes the Household’s high standards of quality, professionalism, and attention to detail;
• A flexible, adaptable, and mature approach, ability to use initiative and common sense, think on feet; able to work autonomously with minimal supervision;
• Ability to maintain and exercise tact and discretion, always maintaining confidentiality;
• High attention to detail and ability to work efficiently to complete varying set tasks;
• High level of professionalism and self-motivation;
• Ability to develop and maintain solid working relationships, work constructively and collaboratively as part of a wider team and across offices.

Previous Experience:

• Research and Administrative experience within a fast-paced environment;
• Ability to always work diligently at pace with high attention to detail;
• Previous experience exercising prioritization and attention to detail;
• Interpersonal skills – across broad spectrum of individuals, and ability to always maintain discretion;
• IT skills.

Desirable:

• Experience of working in related fields to the areas of The Princess’s work.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.