Trainee administrator

Closing date for applications: Friday 28 August at 11.59pm

Internship duration: 12 months

Location: Remote – dedicated workspace required (monthly team meet in London)

Start date: October 2026

Hours: Full-time, 5 days per week

Training bursary: £21,668 (£22,914 - London) – Equivalent to Real UK Living Wage or London Living Wage

We are looking for an organised, confident and enthusiastic trainee administrator to join the World Book Day team!

About World Book Day

World Book Day is the reading for fun charity, we champion reading for fun through our annual event in March – with its joy and celebration – we encourage more children to read for fun, and raise awareness of the difference reading makes to their lives. The charity aims to give every child and young person – particularly those from disadvantaged background – a life-long habit of reading for pleasure, unlocking the improved life chances, well-being, and future success this brings.

The charity aims to give every child and young person – particularly those from disadvantaged backgrounds – a life-long habit of reading for pleasure, unlocking the improved life chances, well-being, and future success this brings.

Only one in three young people likes reading but we’re determined to change this by inspiring them to see reading differently. Reading for pleasure is the single biggest indicator of a child’s future success – more than their family circumstances, their parents’ educational background or their income. We want to see more children, particularly those from disadvantaged backgrounds, with a life-long habit of reading for fun and the improved life chances this brings them.

Every year we work with publishers, booksellers, educators and libraries to provide free books to children, we do this by distributing free World Book Day £1/€1.50 tokens through schools and partners that can be redeemed against a free World Book Day title or £1/€1.50 off any other children’s title. In 2026 we distributed over 23 million tokens, with a record 3.2 million World Book Day books printed and distributed throughout the UK; 408,000 of these books were directly distributed to underserved communities through libraries and community partners.

The books dominated the all-category bestseller lists for the 5 weeks of token redemption period, with all 12 WBD books in the top 12 places in WBD week.

Through our year-round activities we support families, schools, libraries, bookshops and the wider community to help children read for fun.

About the role

This is a great opportunity for someone looking to start or develop a career in administration, communications, or the publishing and charity sector. We encourage applications from those with a good understanding of social media and content creation.

You will receive support and training while gaining experience across a variety of tasks, helping the team deliver our annual campaign and events that inspire children to read for fun.

The World Book Day team is fully remote, with ‘in person’ days in London. As the placement would be based at home, it’s important the successful candidate is a self-starter who is comfortable working remotely with daily contact with colleagues being via Microsoft Teams.

Key activities

• Manage and respond to enquiries through shared inboxes, escalating queries where needed.
• Help update and maintain the World Book Day website, including writing, designing, and scheduling content through the CMS.
• Coordinate email communications with the public and key stakeholders, including publishers, booksellers, charities, educators, and libraries.
• Organise meetings by scheduling, preparing documents, taking minutes, and recording actions.
• Support the planning and delivery of World Book Day events and campaigns.
• Provide general administrative support across the organisation, including maintaining records and documents.
• Update spreadsheets and track key information, including monthly social media statistics.
• Create and schedule social media posts, newsletters, and campaign content.
• Collect and organise campaign information and statistics for partner reporting.
• Support financial administration, including tracking budgets and preparing purchase orders.

What we're looking for

• Good working knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written English and communication skills.
• Strong organisational and administrative skills.
• Good IT skills and confidence using digital systems.
• Ability to work accurately and meet deadlines.
• A self-starter with a strong work ethic, able to work effectively from home.
• A willingness to learn and develop new skills.
• Ability to work independently, use initiative, and contribute effectively within a team.
• An interest in books, literacy, education, or working within the charity sector.
• A good understanding of social media and content creation gained through personal experience or work placement would be desirable, but not essential.

To apply

• Log in to your Creative Access account or register today to apply for this opportunity
• Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)
• Once submitted, you can no longer amend your application, so proof-read carefully
• Do not contact the company directly
• Please email any queries about this role to Creative Access at this address: recruit@creativeaccess.org.uk
• Please note you will receive an update on your application no later than 6 weeks after the closing date

This opportunity is open to individuals from groups that are under-represented in the creative industries. This includes, but is not limited to, individuals who identify as Black, Asian, or from other ethnically diverse backgrounds, or people of any ethnicity who belong to the following under-represented groups: disabled people, people with the characteristic of gender reassignment, individuals from lower socioeconomic backgrounds, carers and asylum seekers.

The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying/mentoring, and more.