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Closing date for applications: Monday 20th May 2024Salary: £29,748 per annumFixed term contract: 19th August – 1st November 2024Hours: Full-time, 41 hours per week (including 1 hour lunch break)Interviews: Week beginning 27th May 2024 Help us make the BFI London Film Festival shine as a volunteers coordinator.We are looking for a Volunteers Coordinator to join our Festivals team for the 68th BFI London Film Festival to support on all aspects of administration and organisation of volunteer resource at the festival.BFI London Film Festival (LFF) runs an Industry &amp; Professional Programme of screenings, events, networking and an informal marketplace for around 3,500 film industry professionals alongside the main public festival. Key responsibilities<ul><li>Assess volunteer applications, shortlisting and interview new volunteers where necessary. </li><li>Liaise with festival departments to understand their needs and to provide details of volunteers assigned to their events.  </li><li>Help raise staff awareness of the role and the function of volunteers. </li><li>Ensure there is appropriate support and training for volunteers. </li><li>Support on the process of organising volunteer rotas and update in timely manner. </li></ul> Knowledge, skills and experience<ul><li>Demonstrable and significant previous administrative experience gained within a cultural organisation in a similar role. </li><li>Demonstrable organisational skills with the ability to prioritise and to manage and meet deadlines. </li><li>Demonstrable skill and experience in information and data management. </li><li>The ability to build effective relationships with key contacts across BFI and stakeholder organisations, and to communicate effectively and tactfully with stakeholders at all levels. </li><li>Computer literacy and confidence in working with Microsoft Office - particularly Excel.</li></ul>A full list of responsibilities and minimum requirements can be found in the job description by clicking the 'Apply' button.  About the BFIWe are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.At the BFI you’ll enjoy benefits such as excellent support for working parents, 25 days annual leave (plus bank holidays and additional paid time off at Christmas), tickets to BFI festivals and events plus many others. We support diversity and inclusion, and as an organisation recognise that we need to address under-representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a first interview to our under-represented groups who meet our minimum requirements.  Please state in your application that you found this role through Creative Access.

BFI Southbank

BFI Stephen Street

BFI National Archive

British Film Institute

Welcome to the BFI

Austenomics: BFI Video Essay

BFI Flare LGBTQIA+ Film Festival Trailer 2022

LFF volunteers coordinator

Application deadline: 11.59pm, Tuesday 28th MaySalary: £28,500-£32,500 dependent on experienceContract type: 15-months, Full-timeReports to: Head of Finance and OperationsKey relationships: Chief Operating Officer, Head of Studio and 59’s Producing department Place of work: 59’s Studio, London This is the perfect role for someone interested in learning and contributing to the full breadth of 59’s work, offering foundation support for the company’s acclaimed design work to thrive.59 Productions is a multi award-winning creative design studio based in London and New York. We design ambitious, large-scale story-driven entertainment for live audiences, all grounded by a deeply interdisciplinary process involving architecture, animation, video, light and technical design. We work for - and in partnership with - world-leading clients and partners across industries and globally to build our portfolio of projects. These currently include placemaking buildings and structures with Heatherwick Studio and Fosters + Partners, the visual effects for <a href="https://59productions.co.uk/project/the-first-shadow/" target="_blank">Stranger Things: The First Shadow </a>in the West End with Sonia Friedman and Netlflix, writing and directing, designing and animating immersive shows including a major collaboration with David Hockney: <a href="https://59productions.co.uk/project/david-hockney-bigger-closer/" target="_blank">Bigger &amp; Closer (not smaller and further away)</a> at our second home, Lightroom; a pioneering storytelling venue that is a joint venture between 59 and London Theatre Company.Focused collaboration, rigorous conceptual development and sensitivities to sustainability and cultural relevance are all hallmarks of our unique approach. About the roleThe Operations Assistant plays a pivotal role in creating a positive studio environment and working within the core team to ensure the smooth running of day-to-day operations. They work closely with the Head of Finance and Operations, supporting the business functions spanning across operations, HR and finance, with the opportunity to contribute to core company activity around Sustainability, Belonging &amp; Inclusion, and Universal Design.The ideal candidate will be a highly motivated individual with excellent organisational skills and an instinctive approach, who enjoys working in a creative and often fast-paced environment, and has strong attention to detail. We are looking for an excellent communicator and team player who is personable, approachable and adaptable, and who will embrace the opportunity to support our diverse and sector-leading portfolio of projects.We are open to hearing from a broad range of people, both established Administrators and individuals in the early stages of their careers. Overall we hope to collaborate with someone who is looking to expand their experience and develop their practice with an ambitious, globally recognised design company.Due to the nature of this role, the successful candidate will be required to work from the studio 5 days a week. Flexibility is offered around this on a case-by-case basis, but the dedicated focus of the role is on-site in our busy studio working with the whole team. ResponsibilitiesOperations <ul><li>Coordinating the studios and creating a positive environment for our staff, freelancers and stakeholders to work in</li><li>Being the first point of contact for the organisation in person and via email / phone </li><li>Processing and distributing incoming mail </li><li>Managing supplies orders </li><li>Coordinating maintenance and repairs where needed </li><li>Overseeing the management of service and supplier contracts (e.g. record-keeping and coordinating renewals)</li><li>Coordinating company social events, creating and distributing schedules/ itineraries as required </li><li>Working with the Producing Assistant to provide basic catering for meetings as required </li><li>Scheduling and minuting weekly company meetings </li><li>Minuting project washup meetings</li><li>Maintaining the employee time-tracking platform (Harvest)</li><li>Assisting with long-term company planning (e.g. coordinating away days, creating schedules/ itineraries, transcribing notes where required and assisting with the preparation of reports &amp; presentations)</li><li>Assisting with the company’s annual insurance policy renewals</li><li>Acting as one of the company’s health and safety representatives and working to ensure H&amp;S policies are up to date and observed by staff (including emergency first aid, mental health first aid and fire safety)</li></ul>HR<ul><li>Maintaining personnel records </li><li>Coordinating the staff review process  </li><li>Maintaining the online HR platform (Bamboo HR)</li><li>Supporting company recruitment (e.g. scheduling, drafting/ publishing job adverts, processing applications and coordinating interviews)</li><li>Coordinating employee onboarding and offboarding </li><li>Inducting new starters to the HR and time-tracking platforms</li><li>Drafting, issuing and archiving freelance contracts</li><li>Drafting, issuing and archiving NDAs</li></ul>Finance<ul><li>Ordering foreign currency and distributing per diems</li><li>Managing key company supplier accounts (e.g. coordinating renewals and processing receipts/ invoices)</li></ul>General<ul><li>Working with the Head of Finance &amp; Operations to develop company-wide systems/processes, and establish/ launch new initiatives</li><li>Deputising for the Head of Finance &amp; Operations as required</li><li>Contributing to 59's work around Sustainability, Universal Design and Inclusion &amp; Belonging</li><li>Any further general or administrative tasks reasonably requested</li></ul> Knowledge, skills and experienceEssential<ul><li>Transferable experience in an administrative and/or operations role, or in junior management</li><li>Excellent administration skills and attention to detail</li><li>Strong verbal and written communication skills</li><li>Experience of planning and scheduling with and for extremely busy individuals</li><li>Experience of minute-taking and transcribing of often complex details</li><li>Absolute discretion and a proven track record of handling sensitive information</li><li>An ability to multitask effectively, handle multiple workflows at any one time and pivot plans as required</li><li>An ability to work in a busy environment with often strict deadlines </li><li>Proficient in various software including Microsoft Office</li></ul>Desirable<ul><li>Experience working in the creative industries or a creative environment</li><li>Experience coordinating an office environment</li><li>Experience maintaining an HR platform</li><li>Experience working with a CRM/ database</li><li>Knowledge of company finances and financial processes</li></ul>All applicants must be eligible to work within the UK. Interviews: Round 1 - 5th June 2024 / Round 2 -12th June 2024Interviews will be in-person at our London studio. Please let us know if you’re unable to join in-person, in your application. The interview panel will include 59’s Head of Finance and Operations and Chief Operating Officer and they will be joined by colleagues from both the Producing and Design teams across the two rounds of interview. 59’s recruitment approachLike many other organisations, we are continuing to explore what diversity means to us and how this is realised. What may have been acceptable a short time ago is not sufficient for the future - we are dedicating time and resources to creating a workplace where everyone feels valued and respected, particularly those who are often excluded or underrepresented. If you feel that you do not see yourself represented either in the cultural sector or in this particular professional area because of any part of your identity that makes you special, we would especially like to hear from you.Under the Equality Act 2010, a disabled person is someone who has – or has had in the past – a physical or mental impairment which has a substantial and long-term adverse effect on that person’s ability to carry out standard day-to-day activities.As an inclusive organisation, we actively encourage applications from people who consider themselves to have a disability falling within that broad definition. We will guarantee an interview for applicants living with a disability, provided they meet the essential criteria. Where relevant, this should be indicated on your equal opportunities form which will be anonymised and attached to your redacted application. We have made steps to remove barriers to our workplace, including ensuring a physically accessible studio. If it is helpful or reassuring to discuss your access needs ahead of applying so you can gauge if this is an accessible place for you to work, please get in touch on <a href="mailto:jobs@fiftynineproductions.co.uk" target="_blank">jobs@fiftynineproductions.co.uk</a>Acknowledging the resources that go into attending interviews, we are very happy to reimburse travel expenses incurred through travelling to/ from your interview with us.Please state in your application that you found this role through Creative Access.

59 Productions

Operations assistant (parental leave cover)

Closing date for applications: Wednesday 15th May 2024Salary: £29,748 - £31,557 per annumContract: 12 months fixed term contractLocation: London, BFI Stephen Street / Hybrid Ready to take your HR career to the next level? We are looking for a people coordinator to join the BFI’s People &amp; Culture Team. You will join two other People Coordinators, working on a client focused, timely and efficient administrative support across recruitment, benefits, payroll and induction.  You’ll be joining a growing team who cover Safety &amp; Wellbeing, Culture, employee relations, learning &amp; development and much more. This role is a new addition to our People Coordinators, and there is a possibility this role will become permanent.   Key responsibilities<ul><li>To assist with the planning, implementation and outcomes of recruitment campaigns. including scheduling interviews, drafting offer letters and conducting pre-employment checks.  </li><li>To process and manage staff benefits including, but not limited to, Childcare, Cycle to Work, Season Ticket Loans.  </li><li>To process the monthly payroll and related administration, including accurately inputting starters, leavers and other employee amendments on the HR and payroll system (iTrent)</li><li>To coordinate arrangements for the BFI Induction Day including inviting attendees and arranging the logistics for the day.  </li></ul> Knowledge, skills and experience<ul><li>Experience and knowledge of recruitment and onboarding processes including completing pre-employment checks and supporting on induction processes.</li><li>Experience of using database systems and data entry with excellent attention  </li><li>Excellent organisational skills and document management skills.</li><li>Ability to work on your own initiative in a systematic and pragmatic manner.</li></ul> About the BFI  We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.At the BFI you’ll enjoy benefits such as excellent support for working parents, 25 days annual leave (plus bank holidays and additional paid time off at Christmas), tickets to BFI festivals and events plus many others.   Timeline<ul><li>First interviews will be held online on Tuesday 28th May 2024.</li><li>Second interviews will be held in person on Tuesday 4th June 2024.</li></ul> A full list of responsibilities and minimum requirements can be found in the job description by clicking the 'Apply' button.We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a first interview to our under-represented groups who meet our minimum requirements.  Please state in your application that you found this role through Creative Access.

People coordinator

Application deadline: 12pm, Wednesday 15th MaySalary: £54,000-£72,000 dependent on experienceContract type: Permanent, Full-timeReports to: Chief Technical OfficerLocation: London<h4> </h4>59 are looking for a new head of technical design to join our interdisciplinary design studio and co-deliver our ambitious portfolio globally. This is a senior-level role, managing a department overseen by the Chief Technical Officer at executive level. 59’s Technical Design Department exists as an extension of the Design Studio working in direct consultation with 59’s Art Directors and Designers as well as external suppliers in order to deliver on the technical needs projects.Working at a high level with best-in-sector clients across a range of markets and industries, our technical design and delivery standards are pivotal in the success of our work. We are looking for someone with demonstrative experience and skills in Lighting and Audio Visual Design, who will expertly contribute to a broad slate of work, lead the department, coordinate expertly with sub-consultants, freelancers, and suppliers, thus ensuring maximum productivity, quality control, and agility across our portfolio. The Head of Department will sit across the full portfolio and frequently input at several stages of the design process, from concept through to delivery. The successful candidate will be an excellent manager and communicator. They will provide leadership for Technical Design at 59 – both within the core team and collaborating with our freelance network – including but not limited to video, lighting (primary), scenic construction, rigging, and other physical technical aspects (secondary). They will ensure the department’s effectiveness, wellbeing, professional development and excellence within the business. They will be experienced in managing project workflows, distribution of work, team dynamics, as well as delivering to hard deadlines and undertaking quality control at the highest levels.Owing to the nature of our work, this job will require a combination of in-person attendance at our London studio and work on-site in the UK and Internationally, although the emphasis will be on the in-studio working. Nevertheless, at times it will require evening, weekend and overnight work, and may involve extended trips away from London &amp; the UK to deliver projects. However, the time this person spends on tech can be determined as part of their resourcing and leadership of the department. 59 operates a TOIL policy and a package of other wellbeing initiatives to bring balance to what is at times a very demanding workload. Knowledge, skills and experienceEssential<ul><li>Specialist Lighting and AV technology knowledge and experience </li><li>Experience realising ambitious creative projects with high-level stakeholders and clients</li><li>Experience collaborating within interdisciplinary project teams and processes including designers of live events</li><li>Experience implementing possible approaches and new possibilities for how Technical Design improves and thrives</li><li>Ability to identify technological key risks on projects and to manage and mitigate these accordingly</li><li>Broad knowledge of preparing technical specifications of lighting and AV systems Exceptional technical drafting and system schematic drawing, including a knowledge in drafting in 2D and 3D, preferably within Vectorworks or a similar programme</li><li>Experience with 3D modelling, including creating projector studies</li><li>Able to work in high pressure situations and to fixed deadlines</li><li>Able to work as part of a team, and – when required – to lead</li><li>A strong collaborator with excellent communication skills</li></ul>Desirable<ul><li>Project management/process management experience in architecture or adjacent field</li><li>Experience working in theatre, concerts, ceremonies and/or other live performance/event environment</li><li>Experience working in museums and/or other temporary or permanent AV installation environments</li><li>Experience drawing in Connect CAD</li><li>Formal Rigging qualification (NRC Level 2)</li><li>IOSH Managing Safely qualification</li><li>CSCS Site Manager qualification</li></ul>All applicants must be eligible to work within the UK. 59’s recruitment approachLike many other organisations, we are continuing to explore what diversity means to us and how this is realised. What may have been acceptable a short time ago is not sufficient for the future – we are dedicating time and resources to creating a workplace where everyone feels valued and respected, particularly those who are often excluded or under-represented. If you feel that you do not see yourself represented either in the cultural sector or in this particular professional area because of any part of your identity that makes you special, we would especially like to hear from you. We acknowledge the gender imbalance within technical professions, not only in our organisation but in the sector. For these reasons, we are actively encouraging applications from people identifying as female. Under the Equality Act 2010, a disabled person is someone who has – or has had in the past – a physical or mental impairment which has a substantial and long-term adverse effect on that person’s ability to carry out standard day-to-day activities.As an inclusive organisation, we actively encourage applications from people who consider themselves to have a disability falling within that broad definition. We will guarantee an interview for applicants living with a disability, provided they meet the essential criteria. Where relevant, this should be indicated on your equal opportunities form which will be anonymised and attached to your redacted application. We have made steps to remove barriers to our workplace, including ensuring a physically accessible studio. If it is helpful or reassuring to discuss your access needs ahead of applying so you can gauge if this is an accessible place for you to work, please get in touch on <a href="mailto:jobs@fiftynineproductions.co.uk" target="_blank">jobs@fiftynineproductions.co.uk</a>Acknowledging the resources that go into attending interviews, we are very happy to reimburse travel expenses incurred through travelling to/ from the interview with us.Please state in your application that you found this role through Creative Access.

Head of technical design (Lighting and AV)

4 Film, TV, Radio and Audio production Opportunities in London, UK