5 Operations / Facilities / Admin Opportunities in Greater London

Have good Excel / database skills? Are you proactive and inquisitive?

We have been a leading figure in publishing for more than 500 years. We have always been a forward-looking organization, maximizing the technology for the day, but the digital revolution is bringing enormous change, fast. That same spirit of adventure and entrepreneurialism is critical to our future success. In a fast changing publishing landscape, Oxford University Press (OUP) welcomes the inquisitive, the inventive, and the ambitious; people who challenge the conventional, and pioneer the possible.

We believe that the skills you bring to OUP are just a starting point. We want you to have the opportunity to expand your abilities, and innovate and develop in areas which both interest you, and support your aspirations.

About the role

As our new administrator, you will provide comprehensive administrative support to the product management department, ensuring administration activities demonstrate best practice, and are consistent with the division’s vision and values. You will be a first point of contact for administration support to team members and external suppliers, providing accurate advice and up-to-date information by relevant methods in order to assist, help co-ordinate and enable operations and provide an effective service.

This role is ideally suited to someone proactive and inquisitive who has good Excel and/or database skills who can establish and implement new procedures; review and improve processes, workflows and systems.

Duties will also include:

• Support product approval processes, helping to advise on and run administrative aspects, and including entry and manipulation of publishing proposal data in relevant systems
• Support processes relating to IP and Royalties; including advice to Publishers, trouble-shooting and ensuring info is accurate and loaded in a timely manner
• Providing dedicated support to Portfolio Product Managers/Heads of, including processing of expenses, overseeing travel and meeting room bookings, assisting with the organisation of team/project meetings or events, as required
• Processing contracts and correspondence for authors and a range of other external suppliers and freelancers, as requested by members of the Department
• Support local budgetary and finance processes, as required; monitoring and tracking of expenditure
• Prepare reports from various systems, on request, to enable review and decision-making
• Help maintain and develop departmental and divisional administrative and filing systems in order to provide all team members with efficient and easy means of saving, sharing and retrieving information
• Maintain, build and share knowledge and insight around various internal systems, processes and workflows, ensuring staff and other users, including new starters, receive initial support
• Help provide working cover across the Administration team, and support the training and induction of new administrative team members

Knowledge, skills, experience

Essential

• Previous administrative experience
• Intermediate level of computer literacy (including Microsoft Excel)
• Ability to cope with complexity
• Ability to show initiative
• Ability to offer a pro-active and flexible approach
• Ability to problem-solve
• High attention to detail
• Excellent organisational and time management skills
• Excellent communication and interpersonal skills
• Experience of multiple business systems and software

Desirable

• Experience of continuous business process improvement and previous experience of working in a publishing organisation are both desirable

Please be aware that we intend to hold interviews for this position during the week commencing 20th June.

We operate a hybrid working policy and expect this role to require approximately 1 day per week in the Oxford office, subject to change.

Benefits

We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect of working hours and the use of technology to support regular remote working, dependent on role. We also have a great variety of active employee networks and societies.

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.

Please see our Rewards and Recognition page for more information.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.