4 Operations / Facilities / Admin Opportunities

Contract: 6 month fixed-term contract

Location: London, with hybrid and flexible working options

Closing date: Sunday 29th May 2022

Have a passion for TV and an interest in recruitment?

We connect with millions of people every day, make content they can't get enough of and reflect and shape the world we live in… and we do all this through the power of creativity.

We will be a digitally led entertainment and media company that creates and brings brilliant content to audiences, wherever, whenever and however they choose.

Everybody at ITV plays a role in creating great television, whether you’re in front of the camera, or behind it! If you get excited about our programmes as much as we do, then why not join us?

The team

As a recruitment team, we’re passionate about helping people to build meaningful careers at all levels of the business. We pride ourselves on recruiting the very best talent for ITV, and you’ll play an important part in bringing that to life.

This role entails

As recruitment coordinator you’ll be a vital part of our team, ensuring that the recruitment process runs smoothly and efficiently for our hiring teams with a focus on providing excellent candidate experience throughout.

This is a fast paced and hugely varied role, covering a wide range of administrative duties and attraction initiatives. No two days will be the same, and your contributions will help us to provide a first class recruitment experience.

Key responsibilities

• Coordinating our interview process for internal and external candidates (working with candidates/colleagues/hiring teams) and ensuring the applicant tracking system (ATS) is maintained and updated throughout the process
• Checking Right to Work documentation & qualifications and ensuring these are stored and recorded correctly following general data protection regulation (GDPR) guidelines
• Working with recruiters and senior resourcing managers to ensure that compliance is followed throughout the recruitment process
• Preparing interview scripts for hiring teams and sharing candidate application info (CVs and cover letters) within agreed timeframes
• Assisting with our entry level schemes, including helping to facilitate assessment centres and interviews
• Supporting hiring teams will the administration of interview tasks - sending info out to candidates and collecting completed tasks ahead of interviews
• Raising POs as required
• Organising team meetings, sending out virtual invitations to join and booking meeting rooms where needed
• Dealing with both candidate and hiring team queries effectively and efficiently, escalating where necessary
• Contributing towards our social media activity (posting job adverts, sharing updates and team news, posting general content to generate engagement)
• Contributing ideas to our talent attraction strategy led by the senior resourcing managers and recruiters

Minimum criteria

• Experience of working with a wide range of people in a customer service focused role
• Organised and meticulous approach to work, with the ability to keep on top of the administrative details that make the resourcing process run smoothly and professionally
• Excellent written and verbal communication skills
• A demonstrable passion for TV, ITV programming and our role at the heart of popular culture

ITV strongly encourages applications for this role from candidates with a disability and as a Disability Confident Leader, we have committed to interview all candidates with a disability whose application meets the minimum criteria for the role (*minimum criteria above).

*There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.

Key criteria

• A background in either an in-house recruitment team, recruitment agency or HR team is highly beneficial but not essential
• Excellent communication skills with the ability to build strong relationships across a range of business areas
• Proven experience coordinating multiple tasks / projects with strong IT skills
• Strong time management skills
• Ability to work proactively and within a fast paced, flexible environment
• Able to work under pressure, at pace and with tight deadlines

What we can offer

We're happy to discuss any support/personalisation you may need during our application process as part of our reasonable adjustments approach. Our email is talkingcareers@itv.com. Find out more here.

Find out more about our benefits http://www.itvjobs.com/why-join-us/benefits/

We want to be the most flexible employer in Media. We offer Smart working and we will support you and provide you the right environment and work/ life balance.

We reach millions of people everyday, that’s why having diverse talent and being an organisation where colleagues feel included is crucial to us. We have various networks that celebrate and support our colleagues. We try to embed an inclusive mindset in everything we do. Find out more here.

Please make sure that you state in your application that you found this role via Creative Access.