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Closing date for applications: 7th July at 11.59pm
 
This is an excellent entry-level opportunity for someone eager to pursue a career in the publishing industry.
WME is a leading global entertainment agency. Named one of Fast Company’s Most Innovative Companies, WME represents artists and content creators across books, digital media, film, food, music, television and theatre. WME is part of the Endeavor (formerly WME | IMG) network.
We are seeking a highly motivated, organised, and enthusiastic Literary Office Assistant. The role supports WME’s London-based Literary department as well as the HR &amp; Operations teams, involving administrative duties and the general efficient running of the office. 
 
Responsibilities
Literary department
<ul>
<li>Providing support to the Literary assistants, coordinators, and agents when desks are particularly busy with various admin tasks</li>
<li>Short term periods covering Literary Assistant absences. When providing cover, this would involve general administrative and editorial support to the agent by managing agent’s calendar, email, and phones</li>
<li>Scheduling and Event planning during client visits and Book Fairs (dinners, author events).</li>
<li>Scheduling publisher meetings with for Literary agents</li>
<li>Reading manuscripts and providing reports for the International Rights team</li>
<li>Managing and logging the physical books around the office</li>
<li>Updating department databases</li>
<li>Reading unsolicited submissions to agents</li>
<li>Handling incoming and outgoing department post</li>
<li>Talent spotting and market research</li>
</ul>
 
Operations department
<ul>
<li>Answering phone calls, distributing post, and other administrative duties</li>
<li>Providing daily cover on reception</li>
<li>Providing general support, with occasional longer-term projects</li>
<li>Covering staff absence on Literary agent assistant desks, reception, and mailroom</li>
<li>Running errands for staff as required</li>
<li>General admin, ad hoc research, and projects as they arise</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>This is an excellent entry-level opportunity for someone eager to pursue a career in the Publishing industry</li>
<li>The ideal candidate would be an avid reader who is passionate about books, with a strong interest in global entertainment</li>
<li>They will have a willingness to learn quickly and assist wherever required in a fast-paced environment, with a hard-working, can-do attitude</li>
<li>A genuine team-player who can take initiative and solve problems, they will demonstrate exceptional organisation and communication skills</li>
<li>They will understand the importance of excellent client service and absolute discretion, always keeping a highly professional attitude</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please state in your application that you found this role through Creative Access.

WME (William Morris Endeavour)

Literary office assistant

Salary: £25,000 - £26,000 per annum
 
We are looking for a museum professional to join our collections and exhibitions team as an assistant curator.
From our beautiful and inspiring setting of Watts Gallery - Artists Village we aim to deliver our Art for All by All Mission and our teams are the driving force behind this. Could you help us?
This is an excellent opportunity to work with our outstanding collections and to develop and improve key curatorial skills whilst enhancing our specialist knowledge and interpretation. If you are passionate about sharing collections with diverse audiences and are flexible, organised, and motivated by a varied role then we would love to hear from you.
In return we can offer you a flexible and supportive work environment, discounts in our shop and tea shop as well as friends and family tickets. Watts Gallery is a truly inspiring and special place to work; come and see for yourself.
 
Knowledge, skills, experience
<ul>
<li>Strong knowledge of nineteenth and/or early twentieth-century art</li>
<li>Experience of working on exhibitions in a museum or gallery</li>
<li>Experience of working on displays of contemporary art</li>
<li>Experience of writing for and presenting to diverse audiences, including producing content for digital platforms</li>
<li>Experience of internal and external collaborative working</li>
<li>Object handling and collections care experience</li>
<li>Ability to undertake in-depth research (including archive and object-based research)</li>
<li>Excellent written and oral communication skills</li>
<li>The ability to make in-depth research accessible to diverse audiences through written texts and in person or virtual presentations</li>
<li>The ability to work as part of a team or independently</li>
<li>The ability to work collaboratively across departments</li>
<li>Excellent organisational skills, including the ability to manage multiple tasks, and meet deadlines</li>
<li>High level of accuracy and attention to detail</li>
<li>Knowledge of current standards of collections care and museum practice</li>
</ul>
 
This is a full time permanent position. 
If you are interested in joining the team, click 'apply' for more details.
Closing date: 10th July 2022.
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Watts Gallery Trust

Assistant curator

Closing date for applications: 12 pm noon, Monday 11 July 2022
Term: full-Time, permanent
Salary: £24,880 - £27,820 per annum (inclusive of London Weighting) depending on skills and experience
 
Barbican Art Gallery are looking for an experienced and highly motivated individual to provide organisational and curatorial support on our programme of exhibitions, commissions, publications, and events!
One of the leading art spaces in the UK, Barbican Art Gallery, presents the best of international visual art with a dynamic mix of modern and contemporary art, architecture, design and photography. Barbican’s second space, The Curve, is dedicated to a vibrant programme of new commissions by leading international artists. 
 
Responsibilities
<ul>
<li>Researching, compiling and writing material relating to exhibitions or Curve commissions, including: correspondence; exhibition databases; interpretive texts; minutes; reports and book content as necessary</li>
<li>Liaising with lenders, artists and other stakeholders</li>
<li>Carrying out loans administration, including securing details of insurance valuations and display requirements from artists, lenders and others, as required by the Curatorial team, and also for packing and transport requirements</li>
<li>Contributing ideas to the development of the Public Programme, and carrying out the realisation of these events, within budget and schedule</li>
<li>Supporting the wider Curatorial team in developing and nurturing excellent relationships with artists and contributors</li>
<li>Supporting the Curatorial team with the inputting of information on Artifax (events management software) as required for events</li>
<li>Gathering and returning photographic and digital material, contacting agencies and image providers as necessary, dealing with requests regarding reproduction rights and copyright for the purposes of publications, press and marketing</li>
<li>Collating and circulating approved images</li>
<li>Collating information required for press purposes and liaising with staff of the Marketing and Communications departments</li>
<li>Supporting the Curatorial team in planning the architectural design and graphic design of exhibitions, liaising with external architects and designers</li>
<li>Working to schedules set for the planning, installation and take down of exhibitions</li>
<li>Assisting in the installation and de-installation of exhibitions, in such tasks as condition checking of artworks as required, whether at Barbican or partner venues</li>
<li>Organising the framing of exhibits as necessary</li>
<li>Inputting, monitoring and updating information on the Gallery’s exhibition database and other systems</li>
<li>Assisting in the preparation and writing of exhibition labels and interpretative texts for specific exhibitions as required and co-ordinating production of the same</li>
<li>Carrying out accurate provenance research in compliance with due diligence procedures and best practice and generating reports</li>
<li>Organising exhibition installation photography</li>
<li>Giving exhibition tours to the public and other stakeholders</li>
<li>Assisting the Curatorial team with the drafting and administration of contracts</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>The successful candidate will be able to demonstrate an excellent knowledge of art and contemporary exhibition practice</li>
<li>Have either a post-graduate arts degree combined with some relevant experience, or demonstrable experience of working in an art gallery, curatorial work and/or published writing</li>
<li>This role requires a basic DBS check</li>
</ul>
 
The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.
Please state in your application that you found this role through Creative Access.
We are committed to increasing diversity of staff within the Barbican. As an organisation we welcome applications from people of all backgrounds and experiences. We are particularly keen to encourage interest from people with disabilities, LGBTQIA+, Black, Asian, and other global majority backgrounds who are currently under-represented within visual arts. In recognising the positive value of diversity, we want to better reflect and understand the communities we exist to serve. 
We are members of the Disability Confident Scheme and guarantee to interview all disabled candidates who would like to be considered under this scheme and who meet the minimum essential criteria for the role. We support and provide adjustments for people with disabilities – if you have a disability and need help with the application process please contact us.

Barbican Centre

Barbican & Guildhall School

Curatorial assistant

Closing date for applications: 12th July at 11.59pm
Salary: £32,445
 
Ready to bring your technical skills in the AV area to an iconic London gallery? 
The Audio Visual team supports the activities of all National Gallery departments for public-facing AV output, commercial venue hire clients and internal staff events.
Part of the Digital team which is in the Digital, Communications and Technology Directorate, the successful post holder will facilitate and support the provision of a diverse range of free and paid-for digitally-delivered events and content both onsite and online.
The post holder can be required to work flexibly to cover evening and weekend events, with a typical working pattern of 5 days out of 7 as required.
 
Responsibilities
Production and technical support
<ul>
<li>To provide reliable AV support throughout the gallery. Includes temporary system builds in gallery rooms or dedicated meeting rooms, to support anything from basic PowerPoint presentations, audio and video content display, music and theatrical events, large-scale conferences, complex exhibition installations and live streamed gallery tours.</li>
<li>Liaise with and advise internal and external clients how to best achieve their requirements with the available in-house AV facilities and equipment, supplemented with hire equipment when necessary.</li>
</ul>
<ul>
<li>Ensure punctual service delivery within tight time schedules and high production values.</li>
</ul>
<ul>
<li>Provide basic operational training to users of equipment, often to those with no prior experience, to ensure successful events.</li>
<li>Provide first line maintenance of all equipment, arranging repairs or replacement as necessary.</li>
<li>To produce or assist with video content production for other gallery departments, with involvement in all stages of production; operating camera and sound, and post-production to deliver content in the required format.</li>
</ul>
Operational / strategic planning
<ul>
<li>Investigate and research new technology, offering advice on whether it is appropriate or advantageous to the gallery; informing the departmental strategy and corporate planning process, ensuring the department’s activities meet the National Gallery’s strategic objectives.</li>
</ul>
Health and safety
<ul>
<li>To always adhere to appropriate Health &amp; Safety practice in all areas and undertake reasonable care for own Health &amp; Safety and other persons in the working environment appropriate to public events and working at height.</li>
<li>Work at all times within the National Gallery’s guidelines and policies that protect both the collection and building.</li>
</ul>
Diversity and equal opportunities  
<ul>
<li>To value and respect your colleagues, clients, and visitors regardless of their background.</li>
<li>To cooperate and contribute to measures introduced by the Gallery to ensure equality of opportunity and encourage diversity.  </li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Level 4 qualification (HNC) or above in a relevant subject, e.g. Audio Visual, Creative Media Production, etc.</li>
<li>Demonstrable knowledge of:
<ul>
<li>visual display systems such as LCD panels projectors and essential cabling and signal path (HDbaseT, AVoIP, etc)</li>
<li>vision mixers and scalers</li>
<li>live audio mixing and microphone use, radio mic spectrum allocation, video camera operation, live stream encoders (Teradek, OBS, NDI), video conferencing and webinar platforms (Zoom Webinar, etc),</li>
<li>non-linear editing software (e.g. Premiere Pro, After Effects)</li>
<li>digital signage management (e.g. BrightAuthor and Brightsign players) of basic theatrical rigging, event lighting, DMX control</li>
</ul>
</li>
<li>Proficient across PC and Mac OS platforms, using office and presentation software with the ability to troubleshoot</li>
<li>Experience of working in an event AV environment</li>
<li>Ability to explain complex AV terms to a variety of internal and external stakeholders</li>
<li>Awareness of logistical and practical issues of working in a gallery or museum</li>
<li>Work as part of a team</li>
<li>Ability to move efficiently from one task to another</li>
<li>Ability to prioritise workload</li>
<li>Proactive problem-solver</li>
<li>Able to communicate effectively with other staff and clients from all levels</li>
<li>Work effectively in time pressured situations</li>
</ul>
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Gallery

The National Gallery

Audio-visual technician

We are looking for a book distribution coordinator to manage a wealth of stock in our ever-expanding distribution department. It could be you!
A huge part of what Fane does involves selling books, be that for events, partnerships, or our book subscription service <a href="http://www.lovemyread.com" target="_blank">LoveMyRead</a>.
 
The candidate 
The ideal candidate is highly organised, communicative, methodical, and passionate about getting books into the hands of the reader. Publishing and event experience is not essential, and you will be part of a creative, friendly, motivated, and supportive team. With access to all the stock in the Fane book hub, as well as exclusive live and online events, this role would be perfect for someone with a love of reading and entertainment. Fane has a culture that rewards staff highly and offers quick career progression for those who seek it.
Based near Finsbury Park, you will work from the Fane book hub 5 days a week. 
 
Main duties
<ul>
<li>Plan, manage and control the book hub activities to maximize support for the Fane Online events, book subscription services, online bookstore, and partnerships</li>
<li>Assist with curating books sold via all e-commerce platforms</li>
<li>Maintaining computerised administration and stock inventory</li>
<li>Effectively liaise with our third-party delivery services to plan collections from the warehouse and ensure all deliveries arrive with customers in a timely manner</li>
<li>Work closely with the Customer Service team on all customer queries about shipping, resolving issues quickly</li>
</ul>
 
 
Knowledge, skills, experience
Essential
<ul>
<li>Ability to work to tight deadlines in a calm and efficient manner</li>
<li>Excellent at multitasking; ability to switch between administrative and practical tasks is essential</li>
<li>Ability to organise, manage time and plan how busy periods will run in the book hub</li>
<li>Excellent communication skills, both verbal and written</li>
</ul>
Desirable 
<ul>
<li>Experience of working in a warehouse environment, or similar</li>
<li>A love of books</li>
<li>Understanding of the bookselling industry</li>
<li>Proof of Health and Safety or Warehouse safety training</li>
<li>Experience of working in distribution</li>
</ul>
 
A Culture of Equality and Creativity 
At Fane we strive to create a working environment that promotes and values diversity; where everyone feels empowered to bring their full, authentic selves to work in a creative and safe space. We are committed to equal opportunities and to building a more inclusive team that reflects the communities we serve. 
There is more work to be done and we endeavour to continuously make progress, hold ourselves accountable and grow, both as a business and as individuals.
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Fane

Book distribution coordinator

Closing date: 5th July 2022
Salary: £32,445
 
This is an exciting opportunity for someone who's ready to bring their art history background to the National Gallery. 
The National Gallery is looking for a Curatorial Fellow of British Paintings. This post is a twenty-two-month traineeship, designed to introduce someone who has proven scholarly art historical background in European painting, especially British art, and with an interest in pursuing a museum career, to the responsibilities of curatorship in a national collection.
 
Responsibilities
Assisting with the care, display, research, management, and interpretation of the National Gallery’s collection:
<ul>
<li>Reporting to the Senior Research Curator (History of Collecting), the Curatorial Fellow will be assigned to the Curator of British Paintings and to the research sections of the curatorial team, and will receive training in the care, display, research, and interpretation of the collection, in dealing with acquisitions, loans, rehangs and redisplays</li>
<li>The post holder will also receive training in curating exhibitions, the delivery of public programmes dealing with public enquiries and ensuring collection information is up to date, </li>
<li>The Curatorial Fellow post liaises with an essential range of museum functions such as art handling, framing, conservation, and scientific research, as well as communications, exhibitions, and education teams, as well as working with national and international partners.</li>
</ul>
Acting as a Gallery courier when accompanying paintings in the UK and abroad:
<ul>
<li>The Curatorial Fellow will provide support to the Curator of British Paintings and the Senior Research Curator (History of Collecting).</li>
<li>The Curatorial Fellow may be asked to assist in exhibition projects in different ways from evolution to conception (depending on timings, they may not see the project through to public opening).</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>An undergraduate or postgraduate degree in Art History </li>
<li>Knowledge of the field of British painting at either first degree level or postgraduate degree (either having taken optional modules or written a dissertation about British art)</li>
<li>Ability to carry out independent scholarly research, including archival work, to a very high standard (high merit (65% and above) at degree level) in the field of British art</li>
<li>Highly developed visual skills in relation to European paintings, especially in British art - the area covered by the post</li>
<li>Fluency in English and a proven working knowledge of at least one of the main European languages (Italian, German, Dutch, French)</li>
<li>Ability to write concisely and accurately in English, with an awareness of the needs of both specialist and general audiences</li>
<li>Ability to prioritise tasks and meet deadlines</li>
<li>Competent public speaker</li>
<li>Broad IT skills</li>
<li>Interest in how the Gallery communicates the results of its research to a broad public, using digital and other media</li>
<li>Diplomatic and sensitive in dealing with a wide range of people from the public to lenders, owners, and dealers.</li>
<li>Ability to work independently as well as collaboratively as a team player</li>
<li>Demonstrable interest in curatorial work and in the history of the National Gallery</li>
<li>Desire to promote fruitful discussions around diversity and inclusion in terms of gender, race, religion through chosen research projects within and beyond the Gallery</li>
<li>Demonstrate personal accountability to work effectively to tight deadlines and finish off work to the highest of standards.</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Curatorial fellow of British Paintings (22 month fixed term)

Salary: £22,500 to £23,500 per annum, according to experience
This role is offered on a full time, permanent basis
 
If you have a passion for music and an interest in music education administration, this may be the role for you.
The London Symphony Orchestra discovery coordinator role covers a range of work across Choral and Schools projects, providing an exciting opportunity for a creative, collaborative and highly organised individual to develop LSO Discovery’s work with schools as well as LSO Sing.
The post will be involved in a vibrant and varied programme encompassing the day-to-day work of the LSO Sing Programme and supporting the LSO Key stage concerts for schools. The post reports to the LSO choral and schools projects manager and works within the LSO discovery first access team. 
 
Key duties
Co-ordinating LSO Choral programme
<ul>
<li>Co-ordinating the day-to-day administrative running of the LSO Choirs and vocal projects including the maintenance of members’ databases and being a first point of contact for parents and members</li>
<li>Sending updated schedules to choir members and conductors and ensuring the smooth running of LSO choirs’ rehearsals and performances</li>
<li>Supporting the LSO Discovery Choral and Schools Project Manager in the planning and scheduling of choral activity, including booking spaces for regular rehearsals and concerts, ensuring a balanced and manageable programme of activity for participants and artists</li>
<li>Developing and maintaining excellent relationships with choral music personnel, choir members, and administration, taking their views into account and informing them of the programme’s development</li>
<li>Preparing for rehearsals including printing music and sorting word-sheets for choir members</li>
<li>Ensuring the staffing for rehearsals – including player booking and chaperones booking</li>
<li>Supporting the planning and organising of other vocal workshops and singing activities </li>
<li>Ensuring all child performance licensing requirements are met for performances as required including completely Body of Persons applications</li>
</ul>
 
Administrative &amp; event support for schools and family concerts
<ul>
<li>Processing bookings and enquiries for Key Stage Concerts </li>
<li>Coordinating the Key stage concert schools booking, creating seating plans</li>
<li>Leading a small team on key stage concert days, working side by side with Barbican staff to ensure the FOH school arrivals are smooth</li>
<li>Coordinating and leading on the delivery of Family concert foyer activities including devising activities in collaboration with the Choral and Schools Projects Manager</li>
<li>Booking players and liaising with the Barbican for Family foyer activities to ensure the event runs smoothly</li>
<li>Booking players for a range of projects including KS1 &amp; KS2 Inset days</li>
<li>Distributing and editing text and design of KS Inset project packs, resources and concert programmes</li>
<li>Co-ordinating event logistics and compiling seating plans for various events at LSO St Luke’s and at the Barbican</li>
<li>A friendly and efficient first point of contact for general enquiries for LSO Sing and Schools concerts</li>
</ul>
 
Publicity, marketing &amp; development
<ul>
<li>Creating publicity material for projects, including writing copy and designing leaflets either on InDesign (the LSO’s in-house design programme), Apple’s Pages and Keynote software or in collaboration with members of the LSO Marketing team</li>
<li>Distributing publicity material to potential participants and audiences</li>
<li>Assisting with the collation of copy for Choral and Schools projects listed in LSO print (such as LSO St Luke’s guides and LSO season guides) </li>
<li>Collating evaluation material for funders’ reports</li>
</ul>
 
Records &amp; databases
<ul>
<li>Maintaining efficient database records for project participants</li>
<li>Assisting with the upkeep of schedules on ArtsVision (the LSO’s scheduling calendar)</li>
</ul>
 
Knowledge, skills, experience
Essential
<ul>
<li>Experience of project administration</li>
<li>Knowledge of classical music and orchestras</li>
<li>Attention to detail</li>
<li>Excellent computer skills, including familiarity with Microsoft Office</li>
<li>Passion for music and an interest in music education administration</li>
<li>Ability to work under pressure, and to deliver accurately and consistently</li>
<li>Ability to take initiative and responsibility when working alone </li>
<li>Excellent communication skills, both verbal and written</li>
<li>Good interpersonal skills with an interest in working with people of all ages and backgrounds</li>
<li>A friendly approach and understanding of the issues faced when working with children and vulnerable adults </li>
</ul>
Desirable 
<ul>
<li>Acknowledge of safeguarding policies and approaches in arts organisations</li>
<li>Ideally experience working with young people in a musical or arts context</li>
<li>A strong commitment to, and knowledge of, music education</li>
<li>Interest in and knowledge of Choral music</li>
</ul>
 
The closing date for applications is 09:00am on Monday 4 July 2022 and interviews will take place on Thursday 7 or Friday 8 July 2022.
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

London Symphony Orchestra

LSO discovery coordinator (choral and schools)

Closing date: 5th July
Salary: £22,000 - £24,000 dependent on skills and experience
Contract: fixed-term for minimum of 6 months
 
Do you want to organise a range of events, from scheduling and booking travel to coordination? You might love this new opportunity with exam board OxfordAQA. 
OxfordAQA is the international exam board that puts fairness first, giving every student the best chance to show what they can do. We are a partnership between Oxford University Press (a department of the University of Oxford) and AQA, by far the UK’s largest provider of GCSEs and A-levels. We share the same values and aspirations as all great schools and teachers and we’re proud that many schools see us as their partners, not just their exam board.
This is a varied role where you’ll work with multiple teams, gaining experience in coordinating digital and face-to-face events within a team where personal learning and development is encouraged. You will be responsible for delivering our events, which involves extensive liaison with trainers and stakeholders and efficient and effective planning, delivery and follow up of events to ensure that each and every event runs smoothly and fulfils its objectives.
 
Responsibilities
<ul>
<li>Supporting the team with the organisation and coordination of a range of events, including scheduling, travel booking and coordination, and creation of registration and marketing collateral</li>
<li>Developing positive and effective relationships with internal and external stakeholders</li>
<li>Collating, analysing, and inputting event feedback and data, suggesting ongoing improvements wherever possible</li>
<li>Providing systems support for the OxfordAQA Events team, managing activities relating to pre- and post-event processes</li>
<li>Leading on compliance and contracting processes</li>
<li>Monitoring relevant overhead budgets, processing payments for trainers, venues and events</li>
<li>Being first contact for our trainers, expert speakers and partners, ensuring excellent relationships are maintained</li>
<li>Assisting with managing digital and social media promotional marketing activity for events</li>
</ul>
We operate a hybrid working policy and expect this role to require 1-2 days per week in our Oxford office.
 
Knowledge, skills, experience
<ul>
<li>This role will suit someone who is highly organised and attentive to detail with the ability to communicate with stakeholders at all levels</li>
<li>You will have experience of juggling multiple tasks simultaneously and enjoy thinking creatively when things do not go according to plan</li>
<li>Excellent administrative and organisation skills</li>
<li>Experience of dealing with customers</li>
<li>Able to prioritise a varied workload and to work on own initiative</li>
<li>Proven experience of working collaboratively and fostering positive working relationships</li>
<li>Comfortable working with data and systems with the desire to excel in this area</li>
<li>Previous experience of working within an events, sales or marketing role would be beneficial but not essential.</li>
</ul>
 
Please contact <a href="mailto:adela.pike@oup.com" target="_blank">adela.pike@oup.com</a> with any queries relating to this role. 
We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.
Please state in your application that you found this role through Creative Access.

Oxford University Press

Marketing campaign coordinator

Closing date for applications: 15th July at 11.59pm
Salary: depending on experience
 
Join a team that delivers world-class events with a first-rate customer experience for attendees.
We are on a mission to make science open so everyone can live healthy lives on a healthy planet. Frontiers is an award-winning open science platform and leading open access scholarly publisher.
We are one of the largest and most cited publishers globally. To date, our 200,000 freely available research articles have received more than 1 billion views and downloads and 2 million citations. Our journals span science, health, humanities and social sciences, engineering, and sustainability. And we continue to expand into new academic disciplines so more researchers can publish open access.Be part of the publishing revolution and help us transform the way research is published, evaluated, and communicated to the world.
We are recruiting an exceptional Events Manager within our growing Events team to report into the Head of Events. You will play a crucial role scaling up our events schedule from the Autumn to deliver a range of high-profile events in support of Frontiers’ strategic objectives. You will be responsible for managing the delivery of our Frontiers Forum VIP <a href="https://forum.frontiersin.org/" target="_blank">speaker sessions</a> and Frontiers Forum annual flagship event. Our events are delivered to global audiences with VIP speakers including Nobel-prize winners such as Jennifer Doudna, world-leading scientists, and global leaders such as former US Vice President Al Gore.
 
Responsibilities
<ul>
<li>Work closely with the Head of Events and the Frontiers editorial team on the conceptualization, planning and management of the Frontiers Forum flagship event, (3-day hybrid event in Montreux, Switzerland), and the VIP speaker sessions (4 virtual events per year with 3,000-9,000 attendees per session)</li>
<li>Line manage an Event Administrative Assistant</li>
<li>Work with internal stakeholders to manage the invitation list for the Frontiers Forum flagship event and each Frontiers Forum VIP speaker session</li>
<li>CRM management for each event: manage large volumes of data for invitation management and reporting</li>
<li>Manage the hybrid events platform selected for the Frontiers Forum flagship event to livestream sessions and connect in-person and virtual attendees</li>
<li>Manage the virtual platform for each Frontiers Forum speaker session</li>
<li>Manage all logistics for Frontiers Forum flagship event and the Frontiers Forum VIP speaker sessions</li>
<li>Oversee and track budgets</li>
<li>Collect and analyze data, competitive intelligence, and trends to ensure relevance of content and meaningful attendee experience to achieve event objectives and vision</li>
<li>Contribute to the long-term strategy of Frontiers’ events by identifying new ideas, concepts, innovations and ways to improve our events from elsewhere in the sector and beyond</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Significant experience in an events management role delivering virtual, hybrid and in-person events to large audiences</li>
<li>Experience of delivering a high volume of successful virtual events, working on multiple events and activities simultaneously</li>
<li>Experience of managing event platforms for the delivery of hybrid events</li>
<li>Tech savvy with experience of CRMs and Email Marketing Systems</li>
<li>Experience of line management</li>
<li>Experience of budget management</li>
<li>Advanced administration skills including Microsoft Teams and Microsoft Office with advanced knowledge of Excel including x look up and pivot tables</li>
<li>Understanding of changing events industry landscape, technical and production approaches, with a keenness to identify new ways of working to recommend improvements and adjustments to current events, planning and processes</li>
<li>Flexible attitude – the events team is embarking on a new schedule of scaled-up events so some tasks may need to be juggled between team members over time to adapt to the requirements of the schedule</li>
<li>Some international travel required for a small number of events</li>
</ul>
 
Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With over 600 employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.
Applications without a dedicated cover letter will not be considered. Please state in your application that you found this role through Creative Access.

Frontiers

Events manager

Closing date: 19th June at 11.59pm 
Salary: £25,000–£30,000 per annum, depending on experience
Contract: Permanent, Part-Time
Hours of work: 9:30am – 5:45pm, Monday to Thursday, plus occasional Saturdays, which will be compensated by time off in lieu (only during Open Days)
Interview: Friday 24 June
Probation period: 6 months
 
Could you be the next passionate, practical &amp; organised coordinator to join Whitechapel Gallery?
The purpose of this role will be to co-ordinate Whitechapel Gallery's successful Masters course Curating Art and Public Programmes.
The position of MA Programme Coordinator is an exciting and varied role at Whitechapel Gallery. The ideal person has an interest in curating, education and the art world and is keen to work closely with academics, gallery staff and students to facilitate a promising curriculum. People skills, charisma, tolerance and an open mind. Students must be made to feel like they can approach you and you will be willing to support them and share your experience generously.
 
Responsibilities
The person in this role will be responsible for coordinating the day to day running of the programme as well as supporting lecturers in class by facilitating conversations and holding separate mentoring sessions for the students.
For further information on the role's specific duties, please click the apply button.
 
What we're looking for
<ul>
<li>A Masters in curating, art history or cultural history, with a strong interest on contemporary art curating and visual arts</li>
<li>Some teaching experience in Further or Higher Education or equivalent work working in a mentoring capacity for adult students</li>
<li>Experience in pastoral care of students either as a personal tutor or a mentor</li>
<li>Significant administrative experience with close attention to detail, preferably within the Higher Education setting</li>
<li>Demonstrable experience of prioritising tasks while facing competing deadlines and making sure high standards and accuracy are maintained</li>
<li>IT proficient with confidence in using Microsoft Office applications</li>
<li>Good numerical, verbal and written communication skills including monitoring budgets and accurate grammar, spelling and punctuation</li>
<li>Excellent communications and presentation skills</li>
<li>Highly organised with excellent project management and interpersonal skills</li>
<li>Tact, confidence, and maturity to liaise with a wide range of people</li>
<li>Ability to work to deadlines and as part of a team</li>
<li>Ability to work with a wide range of individuals and to communicate with people at all levels</li>
<li>Commitment to diversity, equality and accessibility</li>
<li>Ability to be proactive and resourceful</li>
</ul>
 
We'd also love to hear from you if you have the following...
<ul>
<li>Experience in using Moodle and/or similar online learning platforms</li>
<li>Intermediate level experience of working in a public gallery</li>
<li>An understanding of annual academic processes in the UK including students’ interviews and assessments</li>
<li>Experience of using Zoom and/or other video conference software</li>
</ul>
 
The Whitechapel Gallery strives to be an equal opportunities employer and welcomes applications from all sections of the community. We particularly encourage applications from Black, Asian, and ethnically diverse, LGBTQIA+ and/or disabled applicants as these groups are currently underrepresented in the Arts sector.
Please state in your application that you found this role through Creative Access.

11 Event Management / Curation Jobs in United Kingdom