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Closing date: Monday 29th August at 11.59pm 
Contract type: Full time, Fixed Term until January 2023
Salary: £26,000 (Pro Rata)
  
We’re looking for someone with experience of duty managing venues, who is proactive at problem solving, as well as experienced in being the first point of contact for both the permanent and casual staff on shift, as well as the volunteer team.
Woolwich Works is London’s newest landmark cultural hub, housed in five historic buildings on the Royal Arsenal.  Following a multi-million pound refurbishment by the Royal Borough of Greenwich, our spaces opened in September 2021 and include a stunning 1500m2 former factory performance and events venue, rehearsal and performance studios, event spaces, outdoor courtyard, and a café and bars.  We’re home to a number of world class resident artistic companies, including Chineke! Orchestra, the National Youth Jazz Orchestra, Luca Silvestrini’s Protein and internationally renowned theatre company, Punchdrunk.
The Venue Manager will support the Venue Operations Manager and Head of Operations in delivering the smooth running of the venue. They will be responsible for the duty management of the premises, working during evenings and weekends on a full-time, fixed term basis.
You’ll have venue-based health and safety experience and you’ll be comfortable working safely and effectively in a flexible, multi-arts venue. You’ll be comfortable working in the evening and on weekends on the floor, and used to working with and administering rotas when necessary.  
 
Responsibilities
<ul>
<li>To support the Venue Operations Manager and Head of Operations in ensuring that the visitor services teams provide a high standard of visitor experience to internal and external clients and the general public, working in line with the Woolwich Works Competency Framework and with a positive and proactive culture.</li>
<li>When acting as Duty Manager, to have overall responsibility for the safe and compliant running of the venue, ensuring the safety of audiences, artists, staff and crew and the successful management of the premises in line with agreed policies and procedures and the Premises Licence. </li>
<li>To be responsible for the duty management of the premises, maintaining a visible presence front of house, assisting visitors, supporting staff and ensuring that the venue is appropriately prepared and well-presented, including directing other departments and directly facilitating venue turnarounds and taking general responsibility (beyond the immediate department) for ensuring that the venue operates in a safe and compliant manner. </li>
<li>To deal with in-person feedback and complaints from members of the public in a timely and professional manner and resolve issues where possible, or escalate to the Venue Operations Manager or Head of Operations in line with the Complaints Handling Procedure if an issue cannot be resolved.</li>
<li>To give daily briefings to the visitor services team as well as assist with training in visitor experience, fire evacuation procedures and responsibilities.</li>
<li>To be a first aider and fire marshal, and to administer first aid to members of staff, visitors and the general public as required.</li>
<li>To support the Venue Operations Manager and Head of Operations with visitor service team and volunteer recruitment.</li>
<li>To contribute to our Step-Up programme by: 
<ul>
<li>developing and delivering learning and development relevant to your skills and expertise and mentoring and coaching other team members and members of the local creative community and other creative organisations;</li>
<li>leveraging relationships with contacts, partners and peer organisations to deliver learning, development and work experience opportunities</li>
</ul>
</li>
</ul>
 
Knowledge, skills, experience
Essential
<ol>
<li>A proven track record of delivering excellence in visitor experience</li>
<li>A positive problem-solver: flexible, adaptable and solutions-driven</li>
<li>An experienced, capable and confident people manager with high levels of emotional intelligence</li>
<li>Good written and verbal communication skills</li>
<li>Good IT skills – confident with all Microsoft Office applications</li>
<li>Passionate about people, communities, diversity and inclusion</li>
</ol>
Desirable 
<ul>
<li>Experience of successfully duty managing live music events</li>
<li>Health and safety management experience</li>
<li>Security management experience</li>
<li>NEBOSH General Certificate, IOSH Managing Safely qualification or equivalent</li>
<li>First Aid at Work qualification</li>
<li>Experience of using Artifax event management software</li>
<li>An in-depth knowledge of the Royal Borough of Greenwich</li>
<li>A personal alcohol licence</li>
</ul>
 
Hours: Typically 40 hours per week on average, scheduled on a flexible rota over five of seven days (evening and weekend working). This role will include evening, weekend and bank holiday working for which no additional payment will be offered. You’ll be expected to work operationally for major events.
Location: You’ll be based in Woolwich, south-east London.  The exact location will be subject to change during your employment.  We may require you to work elsewhere or travel within the UK as part of your job.
CVs won’t be accepted as an alternative to completing the form, but if you’re unable to complete a written application for any reason please either email us on <a href="mailto:jobs@woolwich.works" target="_blank">jobs@woolwich.works</a> or call (020) 8987 8097 so that we can discuss alternative arrangements for assessing your suitability for the job. However, you must do so at least one week before the closing date above.
We’re proud of the diversity of our community and aim to build a team that represents it. We therefore particularly welcome applications from people from black, Asian and ethnically diverse backgrounds, and those identifying as D/deaf or disabled.
Please state in your application that you found this role through Creative Access.

Woolwich Works

Venue manager (fixed term)

Are you curious and always looking for opportunities to improve and develop? Want to join The Economist Group's HR team in London?
The Economist Group is the leading source of analysis on international business and world affairs. We deliver our information through a range of formats, from newspapers and magazines to conferences and electronic services. What ties us together is the objectivity of our opinion, the originality of our insight, and our advocacy of economic and political freedom around the world.
Currently we are seeking an HR generalist to join our London based HR team. In this role you will support the employee on-boarding process, including producing contracts, conducting pre employment checks and running HR new joiner briefings. The HR generalist will provide great services to our internal customers, developing trusted relationships with key stakeholders and will work with the wider team on global projects and initiatives.
 
How you will contribute?
<ul>
<li>Coordinate employee right to work authorisations and manage the company sponsorship licence requirements</li>
<li>Manage the authorisation and on-boarding process for agency workers and freelancers in line with the new IR35 government guidelines</li>
<li>Produce contractual documentation for all employment changes (salary changes, promotions, and any contractual variations)</li>
<li>Record and maintain all employee data on PeopleHub (HRIS), and on-line files to ensure records are up to date.</li>
<li>Prepare reports and provide insights on employee data</li>
<li>Work closely with the  payroll team   and communicate any salary and benefit changes to them</li>
<li>Liaise with our pension provider and the payroll team  to produce pension and life assurance reports </li>
<li>Coordinate benefit schemes</li>
<li>Provide employees with advice on all policies and HR processes</li>
<li>Manage the company family friendly policies, including employee briefings and producing documentation</li>
<li>Manage international mobility, including immigration</li>
<li>Ensure legal compliance in all countries within the EMEA (Europe, Middle East, Africa) region</li>
<li>Maintain employee sickness records and highlight any long term absences or patterns</li>
<li>Manage the leaver process, including conducting exit interviews and provide evaluation of these interviews</li>
<li>Produce employment references and other references for current and previous employees</li>
<li>Take ownership of your tasks and  introduce new ideas to evolve your processes and procedure</li>
</ul>
 
The ideal skills for this position include:
<ul>
<li>Excellent communication skills with the ability to communicate professionally and maintain a high level of confidentiality</li>
<li>A collaborative approach to working, both internally within the team and with your business stakeholders of all levels</li>
<li>Delivery of great service to your customers with it being a key focus in all that you do</li>
<li>Have excellent prioritising skills and an ability to use your judgement to manage your stakeholders expectations and deliver on time</li>
<li>Problem solving, you can identify issues and find solutions with an excellent attention to detail</li>
<li>That you are flexible and deliver your day to day commitments without being phased by unexpected tasks which may interrupt that</li>
<li>An affinity for learning, someone curious and always looking for opportunities to improve and develop</li>
<li>That you are able to communicate with all levels of the business in both written and verbal form</li>
<li>A flair for introducing new ideas for continuous improvement of the employee experience</li>
<li>Experience working in a similar position, ideally with experience in at least one other European country</li>
<li>Experience of using an HRIS, preferably Sage People</li>
<li>A CIPD or equivalent qualification or be studying toward this is desirable but not essential</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

The Economist Group

The Economist

The Economist Group - NYC Office

The Economist Group - DC Office

A Short Film On The Economist Group 

Working At The Economist Group 

HR generalist

Closing date: 2nd September at 11.59pm
Salary: up to £28,000 dependent on experience
Contract: Full time with 3-month probationary period
Start date: As soon as possible
Location: Central London location and partly remote
 
FilmWave is seeking an Executive Assistant &amp; Administrator who will provide both administrative and operational support to the CEO &amp; senior staff at FilmWave.
FilmWave is the UK-based TV and feature film production company, launched in 2016 by award-winning producer Paul Trijbits (“Saving Mr Banks”, “Jane Eyre”, “Sing St”) and a team of creative industry executives, including JJ Lousberg, Emma Clarke and Sylvie Richards. Captivating storytelling is our passion. We’ve built a highly original slate of high-end scripted drama with global appeal, working both with established and emerging talent. The Letter for the King, our 5-time Emmy Award winner, Netflix Original Series, adapted by Will Davies, launched globally in March 2020. Dutch medical hospital drama series, The Shift, created by Lone Scherfig (“An Education”) and adapted by Kim van Kooten, is currently in post production.
As no day is ever the same in the (partly virtual) office, we are seeking someone who likes to manage multiple tasks at once and can work autonomously. We are looking for someone who is incredibly well organised, is very keen to learn, loves a challenge and has a real passion for film and TV.
 
Responsibilities
<ul>
<li>Reporting to the CEO the role provides administrative and operational support to the company and its senior staff. All incoming requests for assistance need to be prioritised and managed in a helpful, and informative manner</li>
<li>Overseeing diary management for CEO &amp; senior staff, setting appointments, arranging travel and accommodation, room booking and hospitality, creating itineraries, confirming talent &amp; guests</li>
<li>Assisting the CEO on individual projects and carry out research as required</li>
<li>Undertaking general administrative support including dealing with correspondence, m,answering calls, filing, managing post and deliveries, office stationery and supplies and taking minutes for meetings</li>
<li>Providing financial administrative support including, preparing expenses, loading invoices and receipts to Dext</li>
<li>Providing operational support including helping to maintain the company IT, digital, and phone infrastructure, supporting the management of operational contracts with external suppliers e.g. cleaners, energy suppliers, buildings management</li>
<li>Helping to manage corporate branding both digital and in print</li>
<li>Contribute to the creative vision of the company by actively participating in development meetings, reading submissions as well as assisting in generating pitch decks and visual presentations</li>
<li>Line managing the (p/time) administrative assistant to help ensure that the office runs smoothly and that meeting rooms are kept tidy.</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>A highly organised individual, who will have the ability to multitask, can work to tight deadlines and quick turnarounds, and can proactively anticipate the changing needs</li>
<li>A passion for the film and TV industry</li>
<li>Experience at a film/TV production, distribution company, agency or equivalent required</li>
<li>Substantial experience in prioritising, planning &amp; organising activities and a keen eye for detail</li>
<li>An easy and clear communicator with a confident telephone manner who likes to liaise with members of the industry and external suppliers</li>
<li>A team player who will thrive in a bustling environment as well as work alone for long periods of time</li>
<li>An awareness of financial responsibility with solid numeracy skills</li>
<li>Practical and up to date advanced working knowledge of Microsoft Word, Microsoft Excel, Keynote, Google Drive, Monday, Final Draft</li>
<li>Design and photo editing experience on such programmes as Adobe Premier Pro and InDesign is desirable</li>
<li>Access to quiet and suitable environment for safe remote working</li>
</ul>
 
We are an equal opportunities employer and proactively seek qualified applicants for employment regardless of race, religion, gender identity, disability, or any other characteristic protected by law.
Please state in your application that you found this role through Creative Access.

Executive assistant & administrator

Salary: from £23,000 depending on experience
Contract: permanent, full-time
Deadline: 21st August 2022 at 23:59
Start date: end of August/ September onwards
 
If you have an interest in books and publishing, as well as excellent administrative skills, apply today!
Rogers, Coleridge &amp; White (RCW) literary agents take pride in managing the careers of some of today’s most successful authors, and are widely regarded as one of the world’s leading literary agencies. They are a home for writers across all genres including literary and commercial fiction, crime and thrillers, children’s and YA, and all forms of non-fiction. The agency works with a number of major film and TV agents both in the UK and US who help to bring their authors’ books to screen. Their offices are in Notting Hill, in West London.
They are thrilled to be looking for an agent's assistant &amp; office assistant to join their busy team.
 
Responsibilities will include:
Agent's assistant
<ul>
<li>Fielding incoming requests for authors (film/TV enquiries etc.) and managing event diaries</li>
<li>Contracts: negotiating, drawing up contracts, sending to authors/publishers, setting up in the system (Bradbury Phillips), managing payments, etc. Reviewing contracts in cases where the publishers draft, comparing to recent precedents and deal memos to make sure wording and terms are correct</li>
<li>Author care: dealing with authors directly and answering queries, particularly around deal stage and publication, attending book launches and readings, sending out proofs and post</li>
<li>Accounts: author queries, invoicing, monthly chasing overdue payments, annual budget</li>
<li>Foreign rights: liaising with foreign rights team and co-agents (film and US) at various stages of editorial process, provide manuscripts, proofs, author information.  Filling in quote sheets with quotes from editors/publicists, news and reviews</li>
<li>Website: adding new authors, titles, news items, quotes, author photos and copyrights</li>
<li>Diary management, meetings: book fair schedules and trips, meetings with editors, author visits, manage publication schedule and catalogue</li>
<li>Submissions: reading and responding to submissions, writing book reports when requested, providing editorial notes on manuscripts in progress</li>
<li>Selling audio rights, arranging speaking engagements, careful proofing of agreements and negotiating terms with publishers</li>
<li>Developing new ideas and opportunities, looking for potential new clients</li>
</ul>
 
Office assistant
<ul>
<li>Organise boardroom, maintain boardroom room diary – meetings and bookings (internal and external)</li>
<li>Answer/redirect general email and phone queries - manage Info inbox</li>
<li>Maintain general office calendar, maintain and oversee holiday schedule</li>
<li>Arrange for keys to be cut, show use of alarm to new joiners</li>
<li>Order stationery, furniture, fixtures, and office supplies (paper, etc.)</li>
<li>Arrange book orders for Foreign Rights</li>
<li>Check invoices for above orders, couriers, book orders</li>
<li>Food shop, coffee &amp; tea supplies, buy sandwich lunches for directors’ meetings</li>
<li>Organise office drinks/lunches/office parties and manage RSVP lists</li>
<li>Organise post-party clean ups (with help from other assistants)</li>
<li>Kitchen maintenance: general tidying, dishwasher/fridge/water cooler repair etc.</li>
<li>General housekeeping for smooth running of office services: organise paper recycling/book collection/waste collection, liaise with cleaners/pest control/alarm providers/window cleaners/printer maintenance etc.</li>
<li>Liaise with external IT and phone providers and internally for smooth running of services</li>
<li>Assist with developing creative and engaging social media strategies: maintain consistency of agency voice, tone, and messaging across social channels (Twitter and Instagram) and website report on the performance of social media channels</li>
<li>Take minutes for meetings</li>
<li>Post (incoming and outgoing), couriers – Global Mailing, Fedex, Aramex etc.</li>
</ul>
Permissions
<ul>
<li>Permissions: manage permissions inbox, field requests, log, calculate fee, request approval from authors/agents, negotiate terms, draw up licences and invoices</li>
<li>Bradbury Phillips system: logging, chasing fees etc.</li>
</ul>
 
Knowledge, skills, experience
Essential
<ul>
<li>Administrative experience, author service oriented</li>
<li>Excellent communication skills, organisational ability and time management</li>
<li>Confident, calm and polite telephone manner</li>
<li>Proactive, flexible, a ‘can do’ attitude, able to show initiative and work independently</li>
<li>Accurate and diligent, good attention to detail</li>
<li>Hard-working and practical</li>
<li>Excellent written English</li>
<li>Good IT skills including Excel/MS Office/PowerPoint</li>
<li>A solid understanding of the use of a range of social media platforms, particularly in relation to Twitter and Instagram</li>
<li>Interest in books and publishing</li>
<li>Ability to work well under pressure in order to meet deadlines</li>
<li>Analytical and multitasking skills</li>
</ul>
Desirable
<ul>
<li>Experience in the publishing industry is advantageous</li>
<li>Familiarity with MS Publisher, web design and Adobe Photoshop</li>
</ul>
 
To apply
<ul>
<li>Log in to your Creative Access account or register today to apply for this opportunity</li>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Do not contact the company directly</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

Rogers, Coleridge & White

Agent's assistant & office assistant

Closing date: 19th August
Salary: depending on experience
 
This is an exciting position as you will work across every aspect of our business, with a focus on live events &amp; touring shows – including on sales, production and logistics. You will be liaising directly with a broad variety of creative organisations such as venues, publishers, talent agencies, PR companies, arts organisations and many more.
Fane specialises in producing live and online spoken word events, bringing the most exciting names in culture and entertainment to audiences around the world. We also run the UK’s most loved book subscription service, LoveMyRead. 
This integral role is essential to the day-to-day running of the business and all events that Fane produce. Part of this role will be to assist Managing Director, Alex Fane, supporting across the Fane group including but not limited to, Fane for Business, Fane International, Love My Read and Branding, as well as overseeing the management of the Fane office. 
You will work alongside the full team at Fane, but most closely with the Production Coordinator. You will help to deliver the highest possible quality productions and services to our key stakeholders. You will do this through event coordination and by providing practical and administrational support, maintaining systems, and ensuring the office runs seamlessly.  
 
Responsibilities 
Assisting Managing Director Alex Fane 
<ul>
<li>Diary management - organising meetings &amp; calls and updating diary</li>
<li>Administrational support – contracts, digital filing</li>
<li>Arranging travel and client entertainment</li>
</ul>
Event coordination 
<ul>
<li>Co-ordinating all aspects of logistics across events and touring productions. Including but not limited to:</li>
<li>Assisting with tour announcements and on sales</li>
<li>Accurately briefing in artwork to our designers</li>
<li>Liaising closely between venue staff and our Production Manger assisting in the smooth and efficient advancing of events</li>
<li>Liaising with our book distribution and production assistant coordinating on the night book sales, and in some cases helping to manage book signings, at relevant events – liaising between booksellers, venues, publishers, and tour manager</li>
<li>Maintaining guest list requests &amp; comp allocations</li>
<li>You will attend events regularly to represent Fane and assist tour managers on site as required, in London and occasionally regionally. This will include ensuring the smooth running of shows both back and front of house, and where required, helping with the book signings.</li>
<li>You will foster and maintain excellent relationships with clients, venues, and key stakeholders.</li>
<li>Updating Producers with any issues regarding tours e.g. late payments, merchandise, scheduling etc. in a timely, efficient and problem-solving manner.</li>
<li>Building an in-depth and up-to-date knowledge of clients and cultural trends, including wider reading, listening to podcasts etc is essential.</li>
<li>Liaising with building management company, ensuring the office needs are met and any issues are reported and handled efficiently</li>
<li>Ensuring office is maintained properly, that all essential supplies are in stock</li>
<li>Booking and setting up meeting rooms</li>
</ul>
Event administration
<ul>
<li>Maintaining company website:</li>
<li>Creating event pages</li>
<li>Ensuring event page copy, images and URL links are regularly maintained and updated</li>
<li>Liaising with our website designer on ongoing website maintenance</li>
<li>Keeping up to date with show settlements and agency fees, creating associated invoices &amp; monitoring income.</li>
<li>Accurately and efficiently processing and booking incoming invoices.</li>
<li>Reviewing contracts following Producer negotiations, ensuring that all terms are in line with those agreed with the venue/client/company.</li>
<li>Ensuring contracts are accurately administered, recorded, and can be quickly accessed.</li>
<li>Maintaining office administration systems including digital filing.</li>
<li>Updating the Show Calendar.</li>
<li>Completing the company credit card expense forms.</li>
</ul>
 
Knowledge, skills, experience
We are looking for enthusiastic, driven, and efficient individuals with a proven track record in a related field, such as producing or promoting live events, working with a venue or festival, or alternatively from a publishing or talent agency background.
Essential
<ul>
<li>Excellent administrational and organisational skills</li>
<li>Excellent time management skills – you need to be able to cope with a substantial workload and multi-task</li>
<li>Ability to work under pressure and with interruptions</li>
<li>Experience of working in a busy office environment</li>
<li>High standards of literacy and numeracy</li>
<li>Working knowledge of Microsoft systems (Outlook, Word, Excel)</li>
<li>Excellent written and verbal communication skills</li>
<li>A strong attention to detail</li>
<li>Team player with a positive attitude</li>
<li>Dynamic with a hands-on, can-do attitude</li>
<li>Willingness to learn and adapt to all kinds of situations</li>
<li>A high level of professional integrity</li>
<li>Honest, reliable, and hard-working</li>
</ul>
Desirable
<ul>
<li>Understanding of the publishing industry</li>
<li>It would be useful but not essential, if you have previous work experience within the creative industry, e.g. a publishing house or talent agency, within a venue or festival or as a production assistant </li>
</ul>
 
The Fane office is based in Bloomsbury, London. There may be times when travelling abroad, mostly to the Fane Sydney office or to the US, will be required. 
At Fane we strive to create a working environment that promotes and values diversity; where everyone feels empowered to bring their full, authentic selves to work in a creative and safe space. We are committed to equal opportunities and to building a more inclusive team that reflects the communities we serve. 
Please state in your application that you found this role through Creative Access.

Fane

Production assistant

Closing date: 15th August at 11.59pm
 
Apply for this role if you're ready to learn more about films marketing with an international film production and sales company. 
A leader in its field, Cornerstone was launched in the spring of 2015 by Mark Gooder and Alison Thompson. Cornerstone represents and curates a diverse slate of films of enduring quality, ranging from commercial wide release movies to talent-driven films from world-renowned filmmakers. The Company secures rights to some of the best independently produced films, optimising the value of those rights by exploiting them across the world through sales and distribution to studios and independent distributors.
 
Job description
An exciting junior administrative position, running the office management systems in a small and efficient team at a prominent Feature Film Sales company. Role also spans assisting the Director of Marketing and Distribution with creative and strategic support across festivals, distribution, publicity and asset creation.
 
Responsibilities
Office management and general responsibilities
<ul>
<li>Being the first point of contact for the company – answering phones, taking messages for all staff and greeting guests</li>
<li>Liaising with building facilities on practical office management issues</li>
<li>Handling and monitoring office accounts including, mobile phones, subscriptions etc…</li>
<li>Dealing with any technological problems/requirements – mobile, computer, laptop, email</li>
<li>Submitting funding applications, tracking deadlines for these</li>
<li>Logging invoices, receipts and expenses for non-sales related transactions, and where directed creating invoices and completing order forms</li>
<li>Running general errands</li>
</ul>
 
Marketing &amp; distribution
<ul>
<li>Tracking box office of comparable and competitive titles to circulate internally</li>
<li>Supporting the Marketing Director with positioning research and planning, market data analysis and competitive intelligence for Cornerstone’s slate</li>
<li>Background research on new acquisitions to feed into sales strategies</li>
<li>Keeping Cornerstone website and social media up to date</li>
<li>Keeping all sites, portals and public facing information about the company up to date, including ensuring our branding is used appropriately</li>
<li>Tracking and sharing important sales and distribution news</li>
<li>Keeping Cornerstone’s screening and meeting platforms up to date</li>
</ul>
 
Markets and festivals
<ul>
<li>Market prep and logistics: booking offices, accommodation, flights, furniture, screenings, events</li>
<li>Supporting the Marketing Director in preparing mailouts, brochures, invites for screenings and events, script packages</li>
<li>Working with Sales Coordinator to prep supplies needed for market offices and, when required, manning the office reception at markets such as Cannes and Berlin</li>
<li>Supporting Publicity Consultant with logistics for festival premieres and junketing</li>
<li>Liaising with Marketing Director on planning festival strategies in unsold territories</li>
<li>Liaising with servicing team for screening materials</li>
<li>Handling festival and market submission forms</li>
<li>Managing festival requests for library titles</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Some office experience – preferably associated with feature film sales, distribution, production and/or creative agencies</li>
<li>Strong IT skills especially Office 365 (Word and Excel), Adobe Acrobat and bespoke in-house systems</li>
<li>Experience with Photoshop and InDesign highly desirable</li>
<li>Good research and analysis skills with ability to present information in a clear and comprehensive manner</li>
<li>A thorough yet fast worker with an eye for good presentation is essential</li>
<li>Excellent organisational and strong administration skills</li>
<li>Ability to multitask and work under pressure while also maintaining a calm, positive and polite manner</li>
<li>A collaborative team player who has a proactive, professional and flexible approach to work</li>
<li>A practical and logical approach to problem solving</li>
<li>A creative eye which is also detail oriented</li>
<li>And above all, a passion for film</li>
</ul>
 
This is a unique and exciting opportunity for the right person wishing to pursue a career in the independent film business. Salary will be commensurate with experience.
Cornerstone welcomes applicants from all backgrounds. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Please state in your application that you found this role through Creative Access.

Cornerstone

Office & marketing assistant

Contract type: Flexible – minimum 9 month contract (September 22 – 31 May 23)
Working hours: Minimum 3 days per week (Sept– Dec 2022) 5 days per week (Jan – April 2023)
Salary range: £30,000 - £33,000 pro rata, depending on experience and type of contract
Location: London / Liverpool and hybrid working
Reporting to: Jemima Montagu, Art Explora UK Director
 
We are looking for a project manager with a passion for arts engagement and cultural outreach to oversee the pilot tour of the Art Explora Mobile Museum (MuMo), coming to the UK in Spring 2023 (6 February – 30 April 2023).
MuMo is on a mission to make great art more accessible to everyone, everywhere - across towns, villages and remote locations. MuMo is a touring exhibition truck that stops in small towns and villages across the country, offering a programme of exhibition visits and educational, participatory art workshops in partnership with schools and community groups. The programme is aimed at younger audiences but welcomes all members of the community. Since its inception in 2011 in France, MuMo has travelled to 7 countries in Europe and Africa, bringing together 130,000 visitors. For its first ever UK tour, Art Explora and MuMo will partner with a major national art collection for a 12-week regional tour in the Liverpool and Merseyside area.
The project manager will be responsible for all the aspects of the tour’s operations which is a unique opportunity to be involved in a project at the crossroads of arts and education, and deeply embedded within local communities. The successful candidate will have a minimum of 5 years’ experience planning and delivering cultural projects, events or exhibitions. You will also share our belief in increasing access to arts and culture, and in the value of creating opportunities for people, of all ages, to engage and participate in the arts.
To achieve this, you will have a proven track record in project management, excellent organisation and communications skills, and be skilled at building relationships at all levels – with schools, local authorities, collection and artistic partners, senior stakeholders, collaborators and supporters.
 
Key responsibilities
<ul>
<li>Planning the itinerary in partnership with the national collection partner: identifying, contacting, liaising and managing tour venues and regional project partners such as schools, community centres, youth centres, leisure centres, care homes, town councils, municipal authorities, etc.</li>
<li>Managing the logistics: liaising with the transport and insurance company, confirming locations and parking for the truck, ensuring all necessary administrative steps have been taken for a smooth and safe journey (event licence, security, Health &amp; Safety measures)</li>
<li>Managing budgets: ensuring that all costs and expenses are adequately budgeted and paid on time, that invoices are processed, and the project is delivered within the allocated budget</li>
<li>Identifying opportunities for in-kind partnerships (drawing material, venues for workshop etc)</li>
<li>Overseeing the timeline and project delivery in accordance with the set deadlines.</li>
<li>Managing production and timely delivery of all educational materials and the learning toolkit produced by an appointed arts educator, in collaboration with the collection partner</li>
<li>Liaising with schools and mediators on the briefings and use of the educational materials</li>
<li>Liaising with the collection partner on the planning and delivery of the exhibition (insurance, artwork transportation, security, installation and de-installation, interpretation materials)</li>
<li>Managing facilitators that will lead the visits: schedule their briefings, travel, food and accommodation, visiting and supporting them during the 8-week tour</li>
<li>Coordinating the communication and marketing campaign with the appointed PR agency, the collection partner and the appointed graphic designer and photographer: press release and preview, onsite branding material, exhibition booklet, video, photography, etc.</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Experience planning and delivering cultural projects, events or exhibitions, in collaboration with museums, arts organisations or other cultural institutions</li>
<li>A highly organised, proactive and reliable individual, capable of managing stressful situations, complex logistics, multiple partnerships and tight deadlines</li>
<li>A proven track record of budget management and event coordination (an experience in fundraising is a plus)</li>
<li>A confident communicator (oral and writing), with an enthusiasm for building creative partnerships and capable of working with a wide range of senior stakeholders and partners</li>
<li>A good knowledge of cultural policies and current arts and cultural landscape</li>
</ul>
 
The ideal candidate will demonstrate:
<ul>
<li>A good team spirit, and an ability to work flexibly and adapt as the project develops.</li>
<li>Ability to respond to challenges with diplomatic, flexible, persuasive and positive solutions and capacity to adapt to a busy environment, and changing or time sensitive situations.</li>
<li>Interest in contemporary and modern art, with a passion for engaging new audiences (a professional or volunteering experience in that field is a plus).</li>
</ul>
 
To apply
If this position interests you, please click 'apply' to email with your CV and Cover Letter (500 words max.) by midnight BST Sunday 14 August (or an earlier date if you prefer). In-person interviews will take place Thursday 1 and Friday 2 September 2022 in London. Online interviews may be possible in exceptional circumstances.
We are an Equal Opportunities Employer and welcome applications from people with diverse backgrounds. We strive to promote an inclusive environment, which celebrates and promotes diversity. For any queries regarding eligibility or the job specification please contact <a href="mailto:infouk@artexplora.org" target="_blank">infouk@artexplora.org</a> and we will get back to you as soon as possible.
 
About the Mobile Museum
In Spring 2023, the Art Explora Mobile Museum will travel to the UK for a pilot tour of 12 weeks from 6 February until 30 April 2023. MuMo is a touring exhibition truck that stops in small towns and villages across the country, offering a programme of exhibition visits, and educational and participatory art workshops in partnership with schools and community groups. The programme is aimed at younger audiences but welcomes all members of the community. All groups are introduced to the exhibition by trained arts educators and are followed by creative workshops. At the end of the week, families, neighbours, and the local community are invited to visit the exhibition and view artworks made during the workshops. Exhibitions are multidisciplinary and can include painting, photography, drawing, video, sculpture, installation, ceramics, collage, inflatables and more. The exhibition includes historic and contemporary works of art by national and international artists on loan from a national art collection.
The Mobile Museum aims to:
<ul>
<li>Encourage participation and engagement with the arts: bringing together schools, families, local communities, leisure and arts centres in a shared experience of modern and contemporary art</li>
<li>Provide access: creating new ways to share our national collections across the UK</li>
<li>Level up: bringing high quality, free exhibitions with leading international artists to places with low cultural provision and low cultural engagement</li>
<li>Support personal development: using creative workshops as an opportunity for children and adults to express themselves, develop new skills, capture the imagination and build confidence</li>
<li>Offer fun experiences: providing inspiring and unexpected encounters with the arts, for all age groups and abilities</li>
</ul>
 
Please make sure that you state in your application that you found this role via Creative Access.

Art Explora

Project manager, Art Explora Mobile Museum

Salary: £30-40K per annum (dependant on experience)
 
We are looking for a dynamic PA / office manager who is passionate about sustainability and wants to support a busy and impactful mission-focused team, based in our London office. 
Greenhouse is an award-winning communications agency with a mission to power positive social and environmental change. We communicate to create impact, make information mean more, and share stories to inspire positive change.
The successful candidate will provide PA support to our chief executive officer (CEO) and managing director (MD), as well as ensuring the smooth running of our London office.
 
Roles &amp; responsibilities
Personal assistant:
<ul>
<li>Planning ahead and helping to prepare CEO/MD for upcoming events or meetings</li>
<li>Responsible for the proactive management of inbox and calendar for CEO/MD</li>
<li>Anticipates diary/calendar changes and responds accordingly, including anticipating necessary pre-brief or debrief meetings</li>
<li>Responds to emails and is empowered to make decisions on behalf of CEO/MD</li>
<li>Sources information/documents and pre-brief material from relevant sources ahead of meetings to prepare CEO/MD</li>
<li>Actively finds solutions to enable CEO/MD to complete tasks or attend meetings</li>
<li>Supports senior leadership team with their clients and teams and where necessary providing administrative, presentation or research support to ensure client projects can be delivered at times of time pressure or resource constraints</li>
<li>Develops high quality documents e.g. credentials/presentations/agendas/letters</li>
<li>Advisory role on company policies and procedures and in-depth knowledge of different business practices, leadership teams and specialist skills, knowing who to go to for what</li>
<li>Manages business-sensitive information in a professional manner and maintains highest levels of confidentiality</li>
</ul>
 
Office manager:
<ul>
<li>Regularly reviews and when necessary develops and implements new administrative systems to improve effectiveness of team</li>
<li>Supports on financials, maintaining financial forecasts and overseeing issues on invoicing</li>
<li>Responsible for managing office facilities, supplies and moves/refurbishments</li>
<li>Ensures all office related expenditure is regularly monitored against budget</li>
<li>Manage the various supplier contracts including cleaners, stationery, printers, couriers</li>
<li>Conducts regular reviews of all supplier contracts to ensure commercial terms are competitive and regularly negotiates on pricing of supplies</li>
<li>Manage meeting room booking system</li>
<li>Manage the renewal of all relevant licenses</li>
<li>Manage all property insurance claims</li>
<li>Ensure compliance with all legal Health &amp; Safety and fire regulations and equipment</li>
<li>Arrange regular PAT testing for all electrical equipment and safety devices</li>
<li>Regular liaison with landlords and attends tenants’ meetings</li>
<li>Ensures condition and appearance of offices are monitored on an on-going basis and co-ordinates repairs when necessary</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Personable, efficient, motivated, with potential for growth opportunity in the business</li>
<li>Highly organised and adept at prioritising your workload and juggling competing deadlines</li>
<li>Self-starter who learns quickly and is able to use their initiative</li>
<li>Flexible and able to adapt to the needs of a small but growing team</li>
<li>Proven experience supporting business leaders in senior management roles</li>
<li>Able to pre-empt issues/problems before they arise and remain solutions focused</li>
<li>Proficient in all Microsoft applications – especially Excel and PowerPoint – with a keen eye for design and fastidious attention to detail</li>
<li>Experience of finance, timesheets and billing, ideally in an agency environment</li>
<li>Loves working in a busy environment and taking a leadership role across teams</li>
<li>Can-do attitude and a natural fixer</li>
<li>Proven passion for making a positive difference to the environment, the community and the world around us</li>
</ul>
 
Salary and benefits
<ul>
<li>£30-40K per annum (dependant on experience)</li>
<li>Flexible working: core hours 10am-4pm</li>
<li>30 days holiday (25 days standard, plus your birthday and office closure between Christmas and New Year)</li>
<li>Additional paid holiday for Slow Travel (traveling via means other than flight)</li>
<li>Extensive internal training and development programme</li>
<li>Bupa private healthcare</li>
<li>Access to Bupa cashplan (savings on everyday healthcare expenses such as dental)</li>
<li>Ethical pension scheme with Aviva (7% employer contributions, 5% employee)</li>
<li>£100 annual budget for creative development</li>
<li>Cycle to work scheme</li>
<li>Benefit in kind EV car club</li>
<li>Bi-weekly yoga classes</li>
<li>Office perks such as breakfast, organic fruit</li>
<li>Summer and Christmas away days on organic farms/values led venues</li>
</ul>
 
How to apply
Please click 'apply' to get in touch with your CV and a cover letter telling us about why you are interested and what you would bring to the role.
 
The diversity of our workforce is important to us, and we particularly encourage candidates from Black, Asian and Ethnically Diverse backgrounds or Disabled, D/deaf and/or neurodivergent people. To help us track the background of our applicants, we would appreciate you completing a short survey along with your application. This will also help us to offer you the appropriate support if you are successfully invited for an interview.
<a href="https://www.surveymonkey.co.uk/r/65GLDNG" target="_blank">Please complete the form here.</a>
 
Please make sure that you state in your application that you found this role via Creative Access.

Greenhouse Communications

PA & office manager

Closing date: Thursday 25 August, 3pm 
Contract: full-time, permanent, 10.00-18.00
Salary: £20,000-£24,000 depending on experience
 
Ready to have a pivotal role in the smooth day-to-day running of The Sixteen?
After 42 years of worldwide performance and recording, The Sixteen is recognised as one of the world’s greatest ensembles. Comprising both choir and period-instrument orchestra, The Sixteen’s total commitment to the music it performs is its greatest distinction. A special reputation for performing early English polyphony, masterpieces of the Renaissance, bringing fresh insights into Baroque and early Classical music and a diversity of 20th- and 21st-century music, is drawn from the passions of conductor and founder Harry Christophers.
At home in the UK, The Sixteen are “The Voices of Classic FM” and Associate Artists of Kings Place and Wigmore Hall, London. The group promotes The Choral Pilgrimage, an annual tour of the UK’s finest cathedrals, which aims to bring music back to the buildings for which it was written. The Sixteen featured in the highly successful BBC television series, Sacred Music, presented by actor Simon Russell Beale.
In 2011 the group launched a new training programme for young singers called Genesis Sixteen. Aimed at 18 to 23 year-olds, this is the UK’s first fully funded choral programme for singers designed specifically to bridge the gap from student to professional practitioner.
For more information on The Sixteen, Harry Christophers and our record label CORO, please visit <a href="http://www.thesixteen.com/" target="_blank">www.thesixteen.com</a>.
The Office &amp; Marketing Co-ordinator will be responsible for co-ordinating and overseeing The Sixteen’s London office and for providing back-up support to the team across various functions, with a particular focus on marketing.
 
Responsibilities
Office management
<ul>
<li>Be the initial contact for phone calls and emails from the general public, efficiently and professionally redirecting call and emails to appropriate individuals</li>
<li>Maintain stationery supplies</li>
<li>Open, sort and distribute incoming post and process outgoing post</li>
<li>Order couriers and taxis as required</li>
<li>Manage maintenance of office equipment including the printer, computers, franking machine and telephones (we have an external I.T. consultant)</li>
<li>Room-bookings and preparation for board meetings as required</li>
<li>Be The Sixteen’s Green Champion – researching environmental policies with a view to compiling and overseeing an environmental policy and its implementation for The Sixteen</li>
<li>Other duties as requested by the team, depending on The Sixteen's schedule</li>
<li>Banking with HSBC (paying in cheques and cash),processing card payment reports and managing invoices via Dropbox</li>
<li>Working with building staff at office/managing office contracts</li>
<li>Minutes for staff meetings</li>
<li>Recruitment support</li>
</ul>
Marketing
<ul>
<li>Responsible for managing The Sixteen’s postal mailing and email lists</li>
<li>Work with the Marketing Manager on general marketing activities with a specific focus on The Sixteen’s own promotions such as the Choral Pilgrimage tour</li>
<li>Assist the Marketing Manager with social media</li>
</ul>
Concerts administration
<ul>
<li>Assist the Concerts Department as required with general concert and tour preparation and post-concert and tour administration</li>
</ul>
Development
<ul>
<li>Supporting the administration of The Sixteen’s Individual Giving programme including: generating patron renewal and thank you letters; helping deliver patron benefits; processing donations; updating and maintaining accurate donor information on the Development database (Spektrix)</li>
<li>Liaising with the Accountant re donations and banking reconciliation</li>
<li>Helping with mailings</li>
</ul>
Education
<ul>
<li>Support the Education Manager as required with administration of projects including Choral workshops, which may include helping run audition and workshop days</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Proven experience in arts administration is desirable</li>
<li>Excellent written and verbal communication skills</li>
<li>A high level of accuracy and attention to detail</li>
<li>Excellent time-management and administrative skills</li>
<li>Highly organised with the ability to work quickly and efficiently</li>
<li>Ability to work independently and as part of a team</li>
<li>Strong interpersonal skills and a friendly, enthusiastic personality</li>
<li>An interest in classical music is desirable</li>
<li>Good computer skills (Word, Excel) and the aptitude to learn in-house software</li>
<li>Experience of Spektrix desirable</li>
</ul>
To apply for this role please email or post a CV and covering letter to Jessica Tomkins by Thursday 25 August at 3pm via the apply button.
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please state in your application that you found this role through Creative Access.

The Sixteen Ltd

Office & marketing co-ordinator

Salary: £29,000 pro rata
Type: permanent, part-time
 
UP Projects are seeking a highly organised and dynamic operations manager to join our team.
A vital role within a small organisation, the operations manager works closely with the organisation's busy team to manage effective and efficient systems across the organisation. This role has scope to shape the way the organisation works and help its growth enabling new systems and cultures to be put into place.
We are looking for a team player who can contribute to the development of a professional and inclusive working and learning environment within the organisation.
 
Knowledge, skills, experience
Essential 
<ul>
<li>Demonstrable experience of previous operations or office management</li>
<li>Demonstrable experience of dealing with HR issues and recruitment processes</li>
<li>Excellent organisational skills</li>
<li>Excellent at working as part of a team</li>
<li>Extremely organised, efficient and self-motivated</li>
<li>Ability to prioritise own workload, multitask and manage deadlines</li>
<li>Ability to take initiative and work independently</li>
<li>Excellent attention to detail and meticulous record keeping</li>
<li>Excellent written and verbal communications skills</li>
<li>Excellent people management skills - ability to confidently interact with all types of stakeholders</li>
<li>Strong IT skills, including Office based packages Word, Excel, PowerPoint, Outlook, Internet and databases</li>
</ul>
Desirable
<ul>
<li>An interest in contemporary art</li>
<li>Previous experience of working with a Board of Trustees</li>
<li>Knowledge of contemporary artistic practice</li>
<li>Knowledge of sustainable practice</li>
<li>Knowledge of GDPR protocol</li>
<li>Knowledge of Arts Council reporting</li>
</ul>
To find out more please download the full <a href="https://upprojects.imgix.net/images/Operations-Manager_2022-2.pdf" target="_blank">Job Description</a> and <a href="https://upprojects.imgix.net/images/UP-Projects-Competency-Framework-April-2018_FINAL_2022-06-29-100404.pdf" target="_blank">Competency Framework</a>.
 
Our commitment to Equity, Diversity and Inclusion
We want to create and sustain a productive, diverse and inclusive working environment. We expect everyone who works with us to champion this ambition and embed it in their day-to-day work. UP Projects recognises that diversity and inclusion is critical to the success of our organisation and that it is essential that the organisation’s team is representative of the diverse communities that we serve. We encourage applicants from all backgrounds and communities and are particularly interested in receiving applications from people with backgrounds currently underrepresented within our organisation.
 
Please make sure that you state in your application that you found this role via Creative Access.

18 Operations / Facilities / Admin Jobs in England