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Salary: £35,490.12 per annum, plus benefitsContract: Full time, fixed term position for 12 months  Are you passionate about working with and supporting young people in an inclusive dance setting? Sadler's Wells is a world-leading creative organisation dedicated to dance in all its forms. Our mission is to make and share dance that inspires us all. The National Youth Dance Company (NYDC) Company Manager will have day to day responsibility for the various aspects of the dancers’ experience in the company. From recruitment, planning and managing company logistics, preparing residency and tour schedules and acting as the main point of contact with venues, dancers, parents and artists. They will manage pastoral care and wellbeing support for the dancers, working alongside a team of professionals to ensure the dancers are gaining the most from their time in the company.  Knowledge, skills and experience<ul><li>Experience of directly supporting and managing a diverse range of young performers, including disabled and non-disabled performers. </li><li>Experience of managing schedules and budgets</li><li>Willingness to work away from home while NYDC is on residency or on tour. </li></ul>This role is being advertised as full-time, but we would also welcome applicants who are interested in part-time opportunities. We’re a supportive and hardworking team, working on a variety of projects. We have a ‘smarter working’ approach and encourage both on-site and remote working.Sadler’s Wells benefits include: <ul><li>Right to request flexible working from day 1 </li><li>LinkedIn Learning Membership </li><li>Employee Assistance Programme </li><li>Complementary tickets and discounts </li><li>Enhanced holiday and time off in lieu policy </li></ul> Interviews will take place on Thursday 18 January 2024.We are committed to building a culturally diverse workforce and actively encourage applications from Black, Asian and those belonging to ethnic groups that are currently underrepresented within the Arts. Applications from d/Deaf and disabled communities and low socio-economic backgrounds are also welcome. As a user of the Disability Confident Scheme, we guarantee to interview all disabled candidates who meet the minimum essential criteria for the role as set out in the Job Pack.Sadler’s Wells also works collaboratively with Parents in Performing Arts (PiPA) in efforts to support parents and carers within the industry.If you would like support or have any queries regarding the format or submission of the application, please contact us on <a href="mailto:recruitment@sadlerswells.com" target="_blank">recruitment@sadlerswells.com</a>. The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.Please state in your application that you found this role through Creative Access.

Sadler's Wells

NYDC company manager (maternity cover)

Closing date: 12th January, 23:59Salary: £25,742-£29,605Interviews: 26th January  Would you enjoy supporting the director of a busy art gallery? Do you have experience of administration and ensuring reporting requirements and plans are maintained in an efficient way? Kettle's Yard house and gallery in Cambridge is looking for an assistant to the director &amp; programme support. This role will provide administrative support to the director, and undertake tasks related to the administration of the programme of activities at Kettle's Yard.With a changing programme of vibrant contemporary exhibitions, this is an exciting time to join the team at Kettle's Yard. This role supports the varied work of the director and is a key part of a small team supporting the overall operations of a busy gallery including exhibition and events planning. This is an excellent opportunity for strong administrators and PAs with a passion for the creative arts. Responsibilities  <ul><li>Provide administrative support to the director, including diary management and arranging meetings, booking and arranging travel, note-taking, collating, and filing expenses, maintaining key contact lists (including staff, committee members, and other stakeholder groups).</li><li>Be a first point of contact and manage and respond to inquiries.</li><li>Provide support to the director in his role as head of the program through organizing and maintaining files and planning documents, arranging regular meetings of the program team, taking and circulating notes as required.</li><li>Assist the director with maintaining and developing key donor and stakeholder relationships.</li><li>Support the assistant director and the administration &amp; reporting assistant to ensure reporting requirements and deadlines are met by the programming team.</li><li>Support the programming team to compile and prepare reports and keep related spreadsheets up to date.</li><li>Assist in administrating funding applications and data collection to meet funder requirements.</li><li>Support the running of events at Kettle’s Yard when required.</li><li>Act as 'secretary' to the senior leadership team (SLT) and the Kettle’s Yard Music Committee by compiling, circulating, and filing quarterly committee papers and taking the minutes of meetings.</li><li>Provide organizational and administrative support for other regular meetings, including housekeeping team meetings.</li><li>Assist with the implementation of current and new organizational procedures and administrative systems, liaising with the operations manager and other managers as required, and attending monthly operations meetings on behalf of the programming team.</li><li>Set up and maintain processes to support the efficient planning and delivery of the program, in liaison with other colleagues.</li><li>Support the program team with maintaining and updating budgets.</li><li>Support the operations manager and wider front-of-house team in relation to the effective management of the office and public events, through championing new ways of working, environmental sustainability, and compiling and collating program-related data.</li><li>Depending on the personal circumstances of the post holder, be a building key holder.</li><li>Seek to uphold Kettle’s Yard’s values and contribute, as appropriate, to organizational policies, plans, and working groups, including financial resilience, inclusion, access, anti-racism, and environmental sustainability</li></ul> Knowledge, skills and experienceEssential<ul><li>Providing administrative support in a busy office as part of a team.</li><li>Managing multiple tasks and deadlines.</li><li>Confidence with IT (including Excel) and ability to learn new computer-based processes as required.</li><li>Strong literacy skills and attention to detail.</li><li>Ability to multi-task.</li><li>Ability to take accurate notes of meetings.</li><li>Ability to communicate with and liaise confidently and clearly with a wide range of stakeholders.</li><li>The ability to work evenings on occasion.</li><li>A commitment to inclusion, anti-racism, and environmental sustainability.</li><li>Educated to A level standard/NVQ level 3 or equivalent level of practical experience.</li></ul>Desirable<ul><li>Experience in diary management and making travel arrangements for senior staff.</li><li>Experience in working in an arts or cultural organization.</li><li>Experience of collating data and information for reports</li><li>Administrative related qualifications</li><li>An interest in the visual arts  </li></ul>The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.Please state in your application that you found this role through Creative Access.

Kettle's Yard

Assistant to the director & programme support

Deadline for applications: Friday 22nd December 2023Hourly rate: £13.15  Are you confident on the phone and want to support two leading publications? This flexible, part time freelance role could be perfect for you.The Stage Media Company is dedicated to providing up-to-date news and services for the UK’s theatre, performing arts and book publishing industry. Its two weekly titles, The Stage and The Bookseller, are established leaders within their respective fields, offering industry news, authoritative reviews and insightful features.We are seeking someone to work with us at our offices in London Bridge, to call the subscribers of our two publications – The Bookseller and The Stage – as their subscriptions come to an end with a view to gaining their renewal.You will use a database to check the accuracy of data and work closely with other members of the team to complete orders. You will provide weekly progress reports on your activity and success. Knowledge, skills and experience<ul><li>You will be comfortable on the phone, making sales and acquiring feedback. </li><li>You will preferably have some experience in customer service, telesales or some form of telemarketing.</li></ul>We need you for a minimum of 4 hours per week with the scope to flex up to 7 hours per week. These would be completed between Tuesday and Thursday between 9 and 5 at The Stage’s offices. You can fit this in around other commitments, but we would expect you to be able to work a 3-hour block. Please send a CV with a short covering note highlighting what on your CV makes you a really good candidate for this type of flexible work.The Stage Media Company welcomes people from a range of backgrounds, and with different perspectives. We are committed to equal opportunities in employment and encourage applicants from a diverse range of backgrounds and abilities.Please let us know if you require reasonable adjustments at any point during the application and/or recruitment process.The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.Please state in your application that you found this role through Creative Access.

The Stage Media Company Limited

Customer service / telesales assistant

Pay scale: This position is currently freelance with a daily rate of £152.50 per day (expected to increase from 1st April 2024). Contract: Fixed term, freelance or employed, 1 year with potential to extend. Hours: This is a part time role, two and half to three days per week. There is some flexibility in how these hours are worked, but you will be expected to work on Tuesdays, and over the first weekend in October.Location: You will be expected to work from our Deptford office once a week, and wherever you like apart from that. As Fun Palaces is a national (and international) campaign, travel across the UK is an essential part of the job.  Do you care about people, their stories, their cultures, their passions, their issues? Fun Palaces is a national and international campaign working towards a world where everyone has asay in what counts as culture, where it happens, who makes it, and who experiences it.We are recruiting our new Fun Palaces Co-ordinator, to start in January next year. The Co-ordinator will support the work of the campaign, bring order to our very busy office,be the first point of call for our Makers and help organise the Ambassadors’ programme as itgrows. They will be a key member of a small team, working closely together, and contributingto shaping the organisation.We will always want different perspectives, experiences and knowledge to help Fun Palaces grow and develop, so while you may have a background in the cultural, voluntary and/or community sectors, we are also very interested in hearing from you if you don’t! ResponsibilitiesOffice management and admin support<ul><li>Develop and maintain effective administrative and communication systems.</li><li>Be the first point of contact for all initial enquiries by phone and by email.</li><li>Maintain finance systems, including coding invoices, monitoring payments, preparing financial statements and working with the Albany team to prepare accounts for the auditors, with the support of the Albany finance team and the Director and Executive Producer.</li><li>Draft and monitor contracts, with the support of the Director and Executive Producer.</li><li>Maintain and develop databases including contact lists, demographic and other quantitative data, including ensuring all data regulations are complied with.</li><li>Attend to the upkeep and maintenance of the Fun Palaces shared office environment, including digital resources and systems.</li></ul>Project work<ul><li>Develop good working relationships with our Ambassadors, Host Organisations and Fun Palaces Makers.</li><li>Organise and attend the four annual Action Research meetings hosted in the Ambassador areas, booking travel and accommodation for a group of 15-25 people.</li><li>Provide administrative and facilitation support for our workshop programme, attending and delivering workshops, organising our Ambassadors programme, including training.</li><li>Spend the Fun Palaces weekend visiting Fun Palaces across the country, collecting stories and evidence of impact, and keeping in touch with the team who will also be travelling.</li><li>Support our evaluation work, guiding Fun Palaces Makers through the process, chasing for data, setting up appropriate methods for collection.</li></ul> What we're looking for<ul><li>Organised and accurate, and able to keep track of many moving parts.</li><li>Friendly, warm, and able to make a connection with people across and beyond the organisation.</li><li>An excellent communicator, who can write and speak clearly about what you are up to, and what you need people to know or do.</li><li>A thoughtful planner, with an eye on what is coming up and a realistic sense of what can be done in a day, or with a budget.</li><li>A meticulous record keeper, someone who enjoys keeping track of details, maintaining logs, coding invoices.</li><li>A speedy prioritiser, who can balance different projects with their own priorities and deadlines.</li><li>Someone who cares about making the world better, both in how you do your work and through Fun Palace’s broader aims.</li><li>A supportive and collaborative colleague, who can pass work back and forth, share ideas and thrive in a close-knit, busy environment.</li></ul> Interview (in Deptford, South London), including a written task: Tuesday 16th JanuaryIf you would like to talk to someone about the role before applying, the team would be happy to chat. You can get in touch with the current Co-ordinator, Orla Nicholls, who will be line-managing the new Co-ordinator in her new role of Executive Producer, on <a href="mailto:orla@funpalaces.co.uk" target="_blank">orla@funpalaces.co.uk</a>, or ring the office and leave a voicemail on 0208 692 4446, ext 203. We are very aware of the structural disadvantages faced by marginalised communities across the sector. If you are someone who experiences racism, sexism, ableism, classism, homophobia or transphobia, then we actively want to hear from you. The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.Please state in your application that you found this role through Creative Access.

Fun Palaces

Fun Palaces co-ordinator

Salary: £45,000-55,000, dependent on experience. Reporting to: the Board of Trustees. Working alongside the Artistic Director and Marketing Director as part of the Executive team.  Location: the Tall Stories office in Islington. The company is open to a conversation about a balance of remote working and flexible working hours.   Are you committed to enriching the lives of children and their grown-ups through excellent theatre projects? If you share Tall Stories’ passion and ambition, we’d love you to join our executive team.  Tall Stories is a mid-scale touring theatre company that creates and shares stories which broaden horizons and inspire generations. We are a registered charity, internationally recognised for our exciting blend of storytelling theatre, catchy music and lots of laughs. Our work is focused towards 3 to 11 year-old children and their families. This key senior leadership role is an exciting opportunity to shape the future of Tall Stories, alongside the Artistic Director and Marketing Director, ensuring its continued position as a leading family storytelling company. We are looking for the right person to seize the opportunity to lead on the business and operational aspects of this successful company. Our Executive Director will be a dynamic individual with the drive and talent to build on our rich history of over 25 years, while working in partnership with our executive team to create and implement a strategy to further delight, enrich and excite the lives of existing and new audiences at home and abroad. The post will work strategically to manage and deliver the company’s business plan by developing Tall Stories’ artistic, operational and financial activities.   Knowledge, skills and experienceEssential<ul><li>Significant experience of arts management, ideally within a touring theatre company</li><li>Experience in leadership and people management of an artistically led organisation</li><li>Experience of overseeing mid-scale touring projects and accompanying budgets</li><li>Strong communication and liaison skills</li><li>Experience of strategic planning to generate sustainable income</li><li>Clear understanding of the financial systems within arts organisations</li><li>Significant producing experience, ideally on the mid-scale </li></ul>Desirable<ul><li>Knowledge of the national and international touring landscape, at commercial and/or subsidised scales</li><li>Charity management and compliance (training can be undertaken)</li><li>Understanding of audience development and outreach</li><li>Working with local authorities and/or libraries</li><li>Experience of leading on equality, diversity and inclusion within an organisation</li></ul> Tall Stories promotes a supportive learning environment and has a commitment to training and development across the organisation to support the development of employees. If there are points in the job description or personal specification that you feel less confident with, please do not let this put you off applying. We welcome open conversations.For more information about this post and how to apply, please read the recruitment pack via clicking the 'Apply' button.The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

Tall Stories

Executive director

Closing date for applications: 15th December at 11.59pmSalary: £23,625 - £28,875 Want to join Channel 4? In this role, you will help the campaign executive in all aspects of delivery and monitoring of deals to ensure the most efficient delivery of deals across all revenue streams. The key function of the Sales Department is to generate the maximum amount of revenue from Channel 4’s programmes and products and on behalf of UKTV and Discovery’s advertising opportunities. Whilst at the same time, delivering great customer service and working with the wider business to deliver the Channel 4 remit. It employs approximately 225 people who work across a range of related functions, including Agency &amp; Client Sales, Business Development, Digital, Partnership, Trading, Sales Development, and Campaign Operations. Most employees are based in London; but there are also growing sales teams in Manchester as well as an outsourced business in Dublin. The Campaign Operations Team is responsible for the creation and delivery of maximum revenue across all means of viewing. The purpose of the Campaign Assistant role within the Campaign Operations team is to book and administer both Linear and Digital campaigns in conjunction with the Airtime Sales team. This will be done under the guidance of a Campaign Executive. This level of service is to be attributed to all channels and platforms across our portfolio.The most essential requirement is to ensure that the C4 sales department generates the maximum amount of revenue across all our revenue streams.  Responsibilities<ul><li>To develop a thorough understanding of all trading aspects of the Channel 4 revenue flow.</li><li>To develop a thorough knowledge of all Linear and Digital booking systems.</li><li>To monitor the delivery levels of all Digital and Linear campaigns on a daily, weekly, monthly basis highlighting any anomalies.</li><li>To ensure all Digital and Linear activity is booked and adhere to the internal booking cycle.</li><li>To understand and prioritize any late Linear or digital problems highlighted by Airtime Sales.</li><li>Problem-solving throughout the month to maximize revenue for the channel.</li><li>Develop relationships with counterparts across all C4 Departments (including Airtime Sales &amp; Traffic) to ensure conflicting demands are met across all revenue streams.</li><li>Communicates both verbally and in writing with all internal departments across all disciplines.</li><li>Resolves routine airtime and digital problems at a campaign level.</li><li>Escalate more complex problems to line management.</li><li>Prioritise workload in conjunction with Campaign Operations Executives.</li></ul> Knowledge, skills, experience Technical &amp; professional skills<ul><li>High level of accuracy and attention to detail.</li><li>Strong administration skills.</li><li>Experience of using online systems.</li><li>Ability to multi-task, prioritise and work to strict deadlines.</li><li>Experience in delivering excellent customer service.</li><li>Relevant experience in a TV Trafficking or campaign team role is a benefit.</li><li>Ability to work under pressure.</li><li>Previous experience of carrying out administrative duties.</li></ul> Autonomy/Judgement/Decision making<ul><li>Ability to make judgement calls within a framework/guidelines.</li><li>Good PC skills (Word, Excel, Outlook).</li><li>Excellent communication skills</li></ul>Relationship management<ul><li>Experience in building and maintaining good internal &amp; external working relationships in order to support efficient working and maximise revenue.</li><li>Liaises continually with their exec and line manager team to ensure all time-sensitive tasks are covered.</li></ul>Complexity/Problem solving<ul><li>The role requires an ability to adjust and learn quickly.</li><li>Business Impact/Strategic Perspective.</li><li>The role has deadline-critical daily objectives that must be adhered to.</li></ul>Hybrid working: From September 2023, C4 has operated a 60/40 working pattern, equating to three office days per week. Having everyone in the office three days a week gives us more opportunity to build our high performing, inclusive culture; to collaborate and to learn and share with each other, as well as helping to coordinate a regular pattern of home and office working days.   Employees then have the flexibility to decide where they spend the rest of the working week.   All our offices are open five days a week.Please state in your application that you found this role through Creative Access.

National HQ

Bristol Creative Hub

Manchester Sales Office

G;asgow Creative Hub

Channel 4

Altogether Different

Classified W for weird

Be more rainbow

Campaign assistant (6 month fixed-term)

Closing date: Tuesday 12th December at 9amSalary: London Living Wage (£23,303 per annum)Start date: January 2024 A chance for bright and curious people to discover what agencies are all about.Curtis Brown is one of the world's leading literary and talent agencies, representing actors, presenters, authors, playwrights, film and television writers and directors and theatre directors. Media and publishing are amongst the most popular career choices, yet often these industries can seem like a closed shop for those who don't already have experience or contacts.This internship in our TFTV Department will last for 6 months and you will work with agents and their assistants to gain hands-on experience of agenting. You should have good administrative skills and genuine enthusiasm for and interest in the industry. We'd like you to have some experience of working in an office.The scheme is open to graduates, undergraduates and non-graduates alike.  You must be a minimum of 18 years-old to undertake our internship scheme programme.  ResponsibilitiesGeneral administration<ul><li>Assisting with covering incoming calls to the department, answering the phone in a confident manner and then transferring calls as necessary or taking messages accurately</li><li>Collecting post from Reception then opening/distributing this to colleagues in the department</li><li>Processing expenses (general and travel specific)</li><li>Maintaining clear filing systems to identify latest versions of documents, scripts, treatments</li><li>Providing cover for assistants in the department during any periods of illness, holiday or travelling for work.</li></ul>IT administration<ul><li>Assisting with updating clients’ information on the Curtis Brown website</li><li>As directed, ensuring that information and images on existing clients are updated, including updating of CVs on website including writing biographies</li><li>Assisting with writing news stories for the Company website to promote clients’ work</li><li>Uploading audio-visual material to Vimeo as directed</li><li>Assisting with managing the Department’s social media accounts, e.g. posting on the Department’s Twitter and Instagram</li></ul>Diary management<ul><li>Assisting with setting up and co-ordinating meetings as directed, including arranging refreshments as necessary for visitors</li><li>Intelligent organisation of diary and clear communication with agents, clients and producers</li><li>Setting up international conference calls for the agents and clients and co-representatives as directed</li><li>Booking international and domestic travel for agents and clients</li><li>Helping assistants with creation of schedules for festival attendance and client trips.</li></ul>Client care<ul><li>Reading and watching material on an on-going basis and feeding back where relevant</li><li>Reading and watching material sent by producers for consideration by clients</li><li>Submitting material and following up on proposals made by the agents as directed</li><li>Building relationships with production companies</li><li>Going to see client screenings, plays, watching clients’ work when broadcast or on at the cinema.</li></ul>Account administration<ul><li>As directed, processing contracts with the agents and assistants</li><li>Raising and sending invoices as required</li><li>Tracking and chasing money when necessary</li><li>Administering and logging/scanning contracts</li><li>Working with the accounts team to ensure all client finance information is up to date e.g. VAT registration, loan-out company details, tax status on international projects.</li></ul> Knowledge, skills, experience<ul><li>A passion for and knowledge of the industry - across film, theatre and television!</li><li>Excellent communication skills – we need a clear and open communicator</li><li>Familiarity with Microsoft products (Outlook, Word, Excel)</li><li>A high level of accuracy and attention to detail in your work</li><li>Excellent organisational and time management skills – you need to be able to cope with a large workload and multi-task. You should be able (politely) to keep phone calls short!</li><li>The ability to work under pressure and with interruptions</li><li>A confident, warm personality – a person who inspires trust</li><li>A team player who is able to positively contribute to and collaborate with the whole department</li><li>Able to work independently and autonomously, using initiative and proficient problem-solving skills</li><li>Resilient, adaptable and creative</li><li>Someone who is highly motivated with a strong work ethic – and stamina, you’ll be expected to work some additional hours, e.g. theatre trips</li><li>Someone with a flexible approach to problems – a person who can learn quickly</li></ul> Please note this role will be fully office based.We welcome and encourage applications from candidates who are under-represented in the creative industries.Please state in your application that you found this role through Creative Access.

Curtis Brown

TFTV intern

Closing date: 15th December 2023Starting salary: £24,000Location: This will be a hybrid role with a requirement to be in the Central London office three days a week and an option to work remotely for two. A new vacancy for an enthusiastic, dynamic and highly motivated international rights assistant has opened within literary agency Peters, Fraser + Dunlop.  <a href="https://petersfraserdunlop.com/about-us/" target="_blank">Peters Fraser + Dunlop</a> is one of London’s leading literary agencies, providing specialist expertise to its clients in all aspects of publishing and media. We represent a wide-ranging list of clients including high profile authors such as Danielle Steel, Simon Schama, Bear Grylls, Edna O’Brien and Jeanette Winterson. The Foreign Rights team also sells rights for clients represented by David Godwin Associates and Morgan Green Creatives. The candidate will have a genuine interest in international rights, a keen eye for detail and will be proficient in managing a high volume of administration work in a fast-paced environment. You will be highly organised, articulate over phone and email and be a passionate reader of both fiction and non-fiction. Experience preferable but not necessary. The candidate will be a crucial part of the international rights team and will be able to maintain strong relationships with all our contacts as well as working closely with other PFD departments including primary agents.  Responsibilities<ul><li>Preparing rights guides and schedules for book fairs and international trips.  </li><li>Working closely with our contracts assistant and ensuring department databases (including Bradbury Phillips) are up to date. </li><li>Supporting the international rights team with day-to-day tasks including event planning and meeting organisation. </li><li>Assisting with foreign cover approvals and liaising with foreign publishers and translators. </li><li>Liaising with authors, agents and co-agents. </li><li>General office administration for the department – acting as the first point of contact for the team. </li></ul> To apply, please send your CV and covering letter to Antonia Kasoulidou via clicking the 'Apply' button by Friday 15th December.  PFD reserves the right to close the application process early if we have found the right candidate. We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

Peters, Fraser & Dunlop

International rights assistant

Closing date: 9am, 15th December 2023Salary: £26,000 - £27,000 per annumWorking hours: 10am – 6pm, Monday to FridayContract: Two year fixed term contract This is an opportunity for someone at the early stage of their career who is keen to learn about the day to day running of a theatre company.As Executive Assistant you will be at the heart of the organisation providing comprehensive support to the Artistic Director and the Executive Director. You will be a central point of communication for the Artistic Director and Executive Director within the organisation and the initial contact for artists, stakeholders and guests. The Executive Assistant is a position requiring discretion and confidentiality – you will have access to a range of information and have insight into strategic ambitions and planning of the company.This post requires someone who enjoys organisational and administrative tasks, someone who can be confident and personable when communicating whether in person, over the phone or email, and who enjoys multi-tasking, prioritising workload and forward planning in a fast paced and dynamic environment. Responsibilities<ul><li>Manage the schedules of the Artistic and Executive Directors including booking internal and external meetings, making travel and accommodation arrangements, booking theatre tickets, and communicating with the wider organisation to ensure that information runs smoothly.</li><li>Take calls on behalf of the Executive, responding as appropriate. Welcome guests into the building and ensure visitors are looked after. </li><li>Manage the inbox of the Artistic Director, including monitoring, screening, organising and responding to emails and ensuring correspondence is up to date and that information is circulated as needed – keeping the email filing system up to date.</li><li>Support and assist the producing and literary teams in the coordination of the artistic programme, availability checks for artists as necessary, and administration as needed. </li><li>Ad hoc support of the Associate Director including diary management, setting up meetings, admin and booking theatre tickets.</li><li>Maintain a curiosity and interest in theatre; seeing work, feeding back to the Artistic Director and Literary Manager.</li><li>Manage the press night invitations and lists, and with the Box Office Manager make all seating arrangements for guests.</li><li>File and retrieve documents and reference materials when necessary.</li><li>Undertake research and collate information as needed for the Executive.</li><li>Manage the Executive’s expenses and credit card statements.</li><li>Compose correspondence on behalf of the Executive.</li><li>Coordinate with all staff across the organisation as needed.</li><li>Support the scheduling of fundraising and development events where the AD and ED’s attendance is expected.</li></ul>Board administration<ul><li>The Executive Assistant supports the Executive Director in preparing and collating papers for the quarterly board meetings and in addition:</li><li>Coordinates with the Trustees to set meeting dates and arrange venues for the meetings.</li><li>Minutes the Board meetings and circulates board papers.</li><li>Manages the general communication with the Trustees in conjunction with the Executive Director.</li></ul>General<ul><li>Work with colleagues to support the cover for phones, door entry and other general duties to keep the offices working smoothly.</li><li>Support the management of room calendars across the organisation.</li><li>Set up relevant meetings, booking the meeting room, greeting those attending, providing paperwork and refreshments as necessary.</li></ul> Knowledge, skills and experience<ul><li>Enthusiasm for theatre and the arts</li><li>Excellent IT skills including Outlook, Word, Excel</li><li>Excellent written and numerical skills</li><li>Attention to detail and good organisational skills</li><li>A confident and welcoming telephone manner</li><li>Ability to work with tact, diplomacy and complete confidentiality</li><li>Ability to tackle and solve problems independently</li><li>Enthusiasm for working within a busy office environment</li><li>Ability to maintain a calm authority under pressure</li></ul> The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

Almeida Theatre

Executive assistant

Closing date: 9am, 11th December 2023Salary range: £26,000 per annum An exciting opportunity has arisen for an assistant to support the senior agent at Tavistock Wood. Tavistock Wood is a talent and literary agency that represents and advises artists of outstanding talent and international reputation.The role of an agent’s assistant centres around ensuring the smooth running of the agent’s office through effective organisation and exceptional client care. Client promotion, seeking new opportunities across the industry globally and safeguarding their interests is at the heart of what an agent does. The successful candidate will need to quickly gain a comprehensive understanding and knowledge of each of the client’s work and specific requirements building loyalty to Curtis Brown.Some experience in an administrative role would be useful, and some experience working within the creative industry, e.g. in a talent/casting agency or in a supporting role for a television/film department of an agency, would be beneficial although not essential as we will provide the relevant training and support.  Knowledge, skills and experience<ul><li>Our ideal candidate will have excellent communication skills, both verbal and written</li><li>Exceptional organisational skills</li><li>A keen eye for detail and accuracy</li><li>Resilience and adaptability</li><li>Enthusiasm for film, theatre and television</li><li>Whilst this role is collaborative in its nature and will involve working closely with the Agent, there is also regular level of independent working, and so our ideal candidate will have confidence using their initiative and problem-solving autonomously. </li></ul> The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

10 Operations / Facilities / Admin Opportunities in London, UK