Positive Action schemes
Ringfenced for people from communities under-represented in the sector (highlighted with 3 coloured dots)
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HR assistant & operations assistant intern
Salary: London Living Wage
Term: full-time for 6 months
Location: Somerset House and working for home (1 day per week)
Closing date: 6th June 2022 at 11.59pm
Start: 4th July 2022
This is a truly unique opportunity to join an award-winning artist and project management agency at an exciting time of expansion.
HarrisonParrott is an international artist and project management agency working in the field of classical music and the arts, with offices in London, Munich and Paris. Its vocal department with its fine roster of over 60 singers is highly regarded and active throughout the world. While HarrisonParrot's main focus is classical music and the international management of performing artists, they also like to work in arts disciplines, including ballet, opera and theatre and the Polyarts brand manages artists from a wider range of musical genres.
The successful applicant will be working in HarrisonParrot's HR & Ops team. This internship is a multi-faceted role providing strong back office administrative and HR administration. The role entails many administrative and managerial duties, and the successful applicant will be used to, and be able to manage, many different simultaneous tasks, prioritising and seeing things through.
What you'll learn
HR
- How to manage and maintain HR soft and hard files, and multiples databases
- Best practice when it comes to being the first point of call for basic HR queries
- Managing and maintaining all HR lists, trackers and the HRIS database
- Performing file audits to ensure that all required employee documentation is collected and maintained
- How to arrange all external meetings for HR, with suppliers, recruitment agencies, partners and more
- Manage general administration for HR and support Head of HR as necessary
Operations
- Managing incoming and outgoing post & scanning
- Liaise with building management to arrange visitors and book meeting spaces
- Provide backup support for facilities and maintenance requests
- Assisting monitoring for Data Protection compliance
- Provide or oversee catering when required
- Manage off-site storage
- Manage email inboxes (Info & Reception)
- Support the management of the staff rota
Recruitment duties
- Advertise roles across job boards
- Manage and monitor applications for recruitment
- Create short-listing packs
- Coordinate first round and second round interviews
- Organise new employee orientation, on-boarding, induction and training programs
General
- Support research and coordination of company-wide training programme
- Be responsible for organising company social events
What we're looking for
- Thorough and methodical with a high level of accuracy, attention to detail
- Ability to manage and prioritise a large number of varied tasks with multiple deadlines
- Be quick, efficient and able to work under pressures
- Strong organisational skills, able to plan ahead and think laterally about problems with a solution focus
- Excellent communication skills, both written and verbal
- Demonstrable understanding of professional confidentiality and discretion
- Excellent IT skills, proficiency in the Microsoft Office suite
- Confident, friendly and professional telephone manner
We'd love to hear about any of the following
- Working knowledge of at least one additional language
- Experience of scheduling and organising events from start to finish
- A good knowledge of and active interest in music
To apply
- Log in to your Creative Access account or register today to apply for this opportunity
- Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)
- Once submitted, you can no longer amend your application, so proof-read carefully
- Do not contact the company directly
- Please email any queries about this role to Creative Access at this address: recruit@creativeaccess.org.uk
This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.
Level of experience
- Entry
Salary range
- £25,000 to £30,000 per year
Eligibility and Positive Action Schemes
What is a Positive Action Scheme?
A Positive Action Scheme, sometimes referred to as Affirmative Action, is a strategic initiative under the Equality Act 2010 which allows organisations to provide training opportunities to certain groups of the population as long as they can prove that:
- The opportunity is a training role and not a job
- That it is targeting a group of the population proven to be under-represented in the sector. For our opportunities, this is usually under-representation in terms of ethnicity, disability, or socio-economic background. Please note, this will be specified on each opportunity.
What is a third-party vacancy?
Third-party vacancies are roles advertised on the Creative Access website where candidates apply directly to the company that is recruiting. These opportunities are typically open to anyone and everyone to apply.
If you apply for a third-party vacancy, you will be updated on the status of your application from the company directly. In most situations Creative Access cannot provide application support for these roles.
How do you define the term ‘ethnically diverse’?
Creative Access follows the UK Government guidelines about what constitutes an ethnic minority. Follow this link for details on guidelines.
How do you define the term ‘lower socio-economic status’ ?
The categories we use to define socio-economic status are based on the Office for National Statistics guide, plus guidance from Arts Council England. . We ask candidates to register for Creative Access and self-declare a number of factors including eligibility for Free School Meals, accommodation type and whether or not you were the first person in your family to attend university.
How do you define the term disabled?
Under the Equality Act 2010, a disability is defined as a physical or mental impairment that has a ‘substantial’ and ‘long-term’ negative effect on your ability to do normal daily activities.