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Contract type: Flexible – minimum 9 month contract (September 22 – 31 May 23)
Working hours: Minimum 3 days per week (Sept– Dec 2022) 5 days per week (Jan – April 2023)
Salary range: £30,000 - £33,000 pro rata, depending on experience and type of contract
Location: London / Liverpool and hybrid working
Reporting to: Jemima Montagu, Art Explora UK Director
 
We are looking for a project manager with a passion for arts engagement and cultural outreach to oversee the pilot tour of the Art Explora Mobile Museum (MuMo), coming to the UK in Spring 2023 (6 February – 30 April 2023).
MuMo is on a mission to make great art more accessible to everyone, everywhere - across towns, villages and remote locations. MuMo is a touring exhibition truck that stops in small towns and villages across the country, offering a programme of exhibition visits and educational, participatory art workshops in partnership with schools and community groups. The programme is aimed at younger audiences but welcomes all members of the community. Since its inception in 2011 in France, MuMo has travelled to 7 countries in Europe and Africa, bringing together 130,000 visitors. For its first ever UK tour, Art Explora and MuMo will partner with a major national art collection for a 12-week regional tour in the Liverpool and Merseyside area.
The project manager will be responsible for all the aspects of the tour’s operations which is a unique opportunity to be involved in a project at the crossroads of arts and education, and deeply embedded within local communities. The successful candidate will have a minimum of 5 years’ experience planning and delivering cultural projects, events or exhibitions. You will also share our belief in increasing access to arts and culture, and in the value of creating opportunities for people, of all ages, to engage and participate in the arts.
To achieve this, you will have a proven track record in project management, excellent organisation and communications skills, and be skilled at building relationships at all levels – with schools, local authorities, collection and artistic partners, senior stakeholders, collaborators and supporters.
 
Key responsibilities
<ul>
<li>Planning the itinerary in partnership with the national collection partner: identifying, contacting, liaising and managing tour venues and regional project partners such as schools, community centres, youth centres, leisure centres, care homes, town councils, municipal authorities, etc.</li>
<li>Managing the logistics: liaising with the transport and insurance company, confirming locations and parking for the truck, ensuring all necessary administrative steps have been taken for a smooth and safe journey (event licence, security, Health &amp; Safety measures)</li>
<li>Managing budgets: ensuring that all costs and expenses are adequately budgeted and paid on time, that invoices are processed, and the project is delivered within the allocated budget</li>
<li>Identifying opportunities for in-kind partnerships (drawing material, venues for workshop etc)</li>
<li>Overseeing the timeline and project delivery in accordance with the set deadlines.</li>
<li>Managing production and timely delivery of all educational materials and the learning toolkit produced by an appointed arts educator, in collaboration with the collection partner</li>
<li>Liaising with schools and mediators on the briefings and use of the educational materials</li>
<li>Liaising with the collection partner on the planning and delivery of the exhibition (insurance, artwork transportation, security, installation and de-installation, interpretation materials)</li>
<li>Managing facilitators that will lead the visits: schedule their briefings, travel, food and accommodation, visiting and supporting them during the 8-week tour</li>
<li>Coordinating the communication and marketing campaign with the appointed PR agency, the collection partner and the appointed graphic designer and photographer: press release and preview, onsite branding material, exhibition booklet, video, photography, etc.</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Experience planning and delivering cultural projects, events or exhibitions, in collaboration with museums, arts organisations or other cultural institutions</li>
<li>A highly organised, proactive and reliable individual, capable of managing stressful situations, complex logistics, multiple partnerships and tight deadlines</li>
<li>A proven track record of budget management and event coordination (an experience in fundraising is a plus)</li>
<li>A confident communicator (oral and writing), with an enthusiasm for building creative partnerships and capable of working with a wide range of senior stakeholders and partners</li>
<li>A good knowledge of cultural policies and current arts and cultural landscape</li>
</ul>
 
The ideal candidate will demonstrate:
<ul>
<li>A good team spirit, and an ability to work flexibly and adapt as the project develops.</li>
<li>Ability to respond to challenges with diplomatic, flexible, persuasive and positive solutions and capacity to adapt to a busy environment, and changing or time sensitive situations.</li>
<li>Interest in contemporary and modern art, with a passion for engaging new audiences (a professional or volunteering experience in that field is a plus).</li>
</ul>
 
To apply
If this position interests you, please click 'apply' to email with your CV and Cover Letter (500 words max.) by midnight BST Sunday 14 August (or an earlier date if you prefer). In-person interviews will take place Thursday 1 and Friday 2 September 2022 in London. Online interviews may be possible in exceptional circumstances.
We are an Equal Opportunities Employer and welcome applications from people with diverse backgrounds. We strive to promote an inclusive environment, which celebrates and promotes diversity. For any queries regarding eligibility or the job specification please contact <a href="mailto:infouk@artexplora.org" target="_blank">infouk@artexplora.org</a> and we will get back to you as soon as possible.
 
About the Mobile Museum
In Spring 2023, the Art Explora Mobile Museum will travel to the UK for a pilot tour of 12 weeks from 6 February until 30 April 2023. MuMo is a touring exhibition truck that stops in small towns and villages across the country, offering a programme of exhibition visits, and educational and participatory art workshops in partnership with schools and community groups. The programme is aimed at younger audiences but welcomes all members of the community. All groups are introduced to the exhibition by trained arts educators and are followed by creative workshops. At the end of the week, families, neighbours, and the local community are invited to visit the exhibition and view artworks made during the workshops. Exhibitions are multidisciplinary and can include painting, photography, drawing, video, sculpture, installation, ceramics, collage, inflatables and more. The exhibition includes historic and contemporary works of art by national and international artists on loan from a national art collection.
The Mobile Museum aims to:
<ul>
<li>Encourage participation and engagement with the arts: bringing together schools, families, local communities, leisure and arts centres in a shared experience of modern and contemporary art</li>
<li>Provide access: creating new ways to share our national collections across the UK</li>
<li>Level up: bringing high quality, free exhibitions with leading international artists to places with low cultural provision and low cultural engagement</li>
<li>Support personal development: using creative workshops as an opportunity for children and adults to express themselves, develop new skills, capture the imagination and build confidence</li>
<li>Offer fun experiences: providing inspiring and unexpected encounters with the arts, for all age groups and abilities</li>
</ul>
 
Please make sure that you state in your application that you found this role via Creative Access.

Art Explora

Project manager, Art Explora Mobile Museum

Closing date for applications: 21st August at 11.59pm
Salary: £32,000 - £34,000 per year
Contract: Full-time. Permanent role or fixed term September 2022 – March 2023
 
Do you have experience of managing arts events? Join Europe's largest arts centre in this role...
Recently our Event Management team have worked with Paul McCartney, Grace Jones, Wagner's Parsifal, Ai Weiwei, Hot Chip, Peaches, Jarvis Cocker, Chilly Gonzalez, Anoushka Shankar &amp; family, Sun Ra Arkestra, Akala, Margaret Atwood, PJ Harvey, Stewart Lee, Damon Albarn, James Acaster &amp; Ed Gamble, Holly Blakey &amp; Jeremy Deller, Sally Rooney and Stormzy to name but a few. We care about our artists, our audiences and local residents with our location in the heart of Lambeth and we have a considerable programme of events available free at the point of entry bringing people together, and bringing unbeatable cultural experiences to underrepresented audiences.
We are looking for 3 people to join our expanding Event Management team. One role is on a permanent contract and two roles are on fixed-term contracts from September 2022 to March 2023. The Event Management team work on Events across all artforms and Public Programming activity and are scheduled around 3 months in advance.  The role is responsible for the advancing, coordination, delivery and reconciliation of allocated events across all artforms. The majority of Southbank Centre Artistic Events take place Wednesday to Sunday and the post-holder should expect to work regular evenings and events on approx 3 weekends out of 5. 
If appointed, you’d join a team of Senior Producers, Producers, artform specialist Event Managers (e.g. Classical Music) and multi-artform Event Managers, supported by Assistant Event Managers and Producing Assistants; working alongside the wider Artistic Programming team. 
No one day as an Event Manager is the same, and we're proud to work with some of the biggest names in the arts, from our renowned resident orchestras to producing the internationally acclaimed London Literature Festival and the longest running curator-led festival in the world, Meltdown Festival. The Event Management team are a welcoming group full of industry leading professionals creating amazing experiences in a stunning central London location by the River Thames.
 
Responsibilities
<ul>
<li>Advance and deliver a range of diverse and dynamic artistic events in conjunction with the Producing and Programming teams to deliver the Southbank Centre’s artistic programme to an international standard.</li>
<li>To be the main point of contact for logistics for performances.</li>
<li>Manage event schedules, contracts, budgets, payments, travel, hotels, internal transport, riders, hires, visas, FEU, artist liaison, merchandise, security, recordings and the scheduling of all event associated rehearsals,  sound-checks, signings and receptions.</li>
<li>Communicate the operational needs of assigned events to all necessary and related internal departments through the effective administration of Artifax, Southbank Centre’s venue management system, and agreed operational procedures.</li>
<li>Undertake event duty for allocated shows and projects and associated ancillary activity as required.</li>
<li>Be committed to providing the warmest welcome and highest level of customer service.</li>
</ul>
 
We welcome applications from people from a Black, Asian or Ethnically Diverse background or those who are D/deaf or disabled. If you wish to discuss reasonable adjustments such as a BSL interpreter for your interview for this role please indicate this on your application form. If you would like to speak to someone about any adjustments or concerns you can also email <a href="mailto:hrteam@southbankcentre.co.uk" target="_blank">hrteam@southbankcentre.co.uk</a> and we will be in touch with you to make the necessary arrangements. 
Please state in your application that you found this role through Creative Access.
Information session: We will be holding an informal information session over Zoom on Thursday 11th August, 1-2pm for anyone who would be interested in learning a little bit more or to ask any questions before submitting an application. Please email <a href="mailto:hrteam@southbankcentre.co.uk" target="_blank">hrteam@southbankcentre.co.uk</a> so we can share the link with you. We want to hear from as many people as possible so if you require any reasonable adjustments or would like to chat to us before applying please join the session or email  <a href="mailto:hrteam@southbankcentre.co.uk" target="_blank">hrteam@southbankcentre.co.uk</a>

The Southbank Centre

Event manager (multi-artform)

Closing date for applications: 09:00 on Friday 29 July 2022 
Salary range: £23,000 - £25,000 per annum, plus benefits
First interviews: Thursday 4 August 2022
Ideal start date: early September 2022
 
If you're passionate about classical music and are highly organised, don't miss this junior-level role with the London Symphony Orchestra!
The LSO is seeking a Concerts and Recordings Assistant to support the Concerts &amp; Recordings Manager with the logistical planning and administration of the orchestra diary, with particular attention to external recording projects (and UK concerts as appropriate).
 
Responsibilities
<ul>
<li>Maintain the Orchestra’s diary and database.</li>
<li>Help prepare the Orchestra’s Schedule and Schedule Updates.</li>
<li>Create and maintain projects on the Orchestra database and in associated electronic and physical files.</li>
<li>Look after orchestral players’ enquiries.</li>
<li>Provide support in the organisation of the Orchestra’s external recording projects (and UK concerts as appropriate).</li>
<li>Prepare and follow-up cost estimates, contracts and invoices for external recording projects.</li>
<li>Supporting the Concerts Coordinator in liaising with the Barbican Music team (particularly for concert logistics) as well as liaising with other UK venues, artists/artist managers and promoters as necessary.</li>
<li>Supporting the Concerts Coordinator in preparing and following up cost estimates, contracts and invoices for UK concerts.</li>
<li>Working with other departments to create and help maintain certain projects on the database</li>
<li>Attendance at concerts as a department representative.</li>
<li>Provide support in other areas as time, training and ability allows.</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please state in your application that you found this role through Creative Access.

London Symphony Orchestra

Concerts & recordings assistant

Salary: £27,583 per annum
 
Join the National Gallery's art handling department, responsible for the safe movement, preparation, and installation of all art objects within the gallery.
The role of art handler comprises the central function of the Art Handling Department and is critical to its success. As a National Gallery art handler you will be expected to carry out your role to the highest standard whilst observing the philosophy of the department, helping to advance new solutions and promoting its goals. 
 
Knowledge, skills, experience
<ul>
<li>Demonstrable experience of art handling in either a museum or commercial organisation</li>
<li>Practical knowledge of available hanging, transportation, casing and storage options</li>
<li>Ability to makes daily decisions about the appropriate procedures related to the handling, movement, and display of works of art ensuring compliance with the department’s conservation standards</li>
<li>Drawing on previous experience and knowledge to solve problems of both a technical and logistical nature. Art handling tasks may also present one-off requirements for packing, handling and display solutions, necessitating initiative and creativity</li>
<li>Contribute ideas and suggestions to solve specific technical problems where required</li>
<li>Proven ability to work well as part of a team, and as an individual</li>
<li>Proven verbal and written communication skills in a professional environment. The role includes frequent contact with staff at all levels of the Gallery</li>
<li>The post holder needs to demonstrate a calm, patient and considerate approach to all aspects of the work</li>
<li>Team working; the post holder will be required to form strong working relationships within a changing team</li>
<li>Motivated; maintains focus to see tasks through to the end</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Gallery

The National Gallery

Art handler

Closing date: 17th August at 11.59pm
Salary: £25,000 - £27,000 per annum depending on experience 
Working pattern: full-time Monday – Friday 09:30-18:00, with some evenings and weekends in line with demand of Fane events
 
Explore this role if you want to play a key role in the logistics and sales side of a leading book subscription service. 
This person will be across all book operations for live events, to maximise book sales at live events and develop Fane’s position as a bookseller. This includes book distribution, bookselling at tours and corporate events. 
Fane specialises in producing and curating spoken word events, bringing the most exciting names in culture and entertainment to audiences around the world. We also run the UK’s most loved book subscription service, <a href="http://www.lovemyread.com" target="_blank">LoveMyRead</a>. A huge part of what Fane does involves selling books, be that for live events, corporate engagements, or via our book subscription service <a href="http://www.lovemyread.com" target="_blank">LoveMyRead</a>. 
The ideal candidate has an experience of sales at a publishing house, is highly organised, communicative, and excellent at building and maintaining relationships. You will be part of a creative, friendly, motivated, and supportive team. We have a culture that rewards staff highly and offers quick career progression for those who seek it. 
 
Responsibilities
<ul>
<li>Maintain computerised administration for all book sales for live and corporate events</li>
<li>Liaise with sales departments at multiple publishers on terms, delivery, and delivery logistics</li>
<li>Run book signings with FANE clients at venues</li>
<li>Liaise with independent booksellers for live events</li>
<li>Attend events where necessary to oversee the running of the book distribution/bookselling at live events</li>
<li>Supporting the Head of Books and Distribution to negotiate terms with publishers for live events</li>
<li>Assist with curating books sold via all e-commerce platforms, working across promotions of stock on a regular basis</li>
<li>Liaise with venues to organise the distribution of books at venues for live events</li>
<li>Work closely with the Customer Service team on all customer queries regarding books at live events</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Ability to work to tight deadlines in a calm and efficient manner</li>
<li>Ability to organise, manage time and plan how busy periods of live events will run</li>
<li>Excellent communication skills, both verbal and written</li>
</ul>
We'd love to hear if you have the following:
<ul>
<li>Understanding of the bookselling industry</li>
<li>Experience of working in the sales department of a publishing house</li>
<li>Experience of working in events</li>
</ul>
 
To apply 
Send a CV and cover letter to the email found via the apply button. 
Please state in your application that you found this role through Creative Access. 
At Fane we strive to create a working environment that promotes and values diversity; where everyone feels empowered to bring their full, authentic selves to work in a creative and safe space. We are committed to equal opportunities and to building a more inclusive team that reflects the communities we serve.

Fane

Book operations coordinator

Closing date: 19th August
Salary: depending on experience
 
This is an exciting position as you will work across every aspect of our business, with a focus on live events &amp; touring shows – including on sales, production and logistics. You will be liaising directly with a broad variety of creative organisations such as venues, publishers, talent agencies, PR companies, arts organisations and many more.
Fane specialises in producing live and online spoken word events, bringing the most exciting names in culture and entertainment to audiences around the world. We also run the UK’s most loved book subscription service, LoveMyRead. 
This integral role is essential to the day-to-day running of the business and all events that Fane produce. Part of this role will be to assist Managing Director, Alex Fane, supporting across the Fane group including but not limited to, Fane for Business, Fane International, Love My Read and Branding, as well as overseeing the management of the Fane office. 
You will work alongside the full team at Fane, but most closely with the Production Coordinator. You will help to deliver the highest possible quality productions and services to our key stakeholders. You will do this through event coordination and by providing practical and administrational support, maintaining systems, and ensuring the office runs seamlessly.  
 
Responsibilities 
Assisting Managing Director Alex Fane 
<ul>
<li>Diary management - organising meetings &amp; calls and updating diary</li>
<li>Administrational support – contracts, digital filing</li>
<li>Arranging travel and client entertainment</li>
</ul>
Event coordination 
<ul>
<li>Co-ordinating all aspects of logistics across events and touring productions. Including but not limited to:</li>
<li>Assisting with tour announcements and on sales</li>
<li>Accurately briefing in artwork to our designers</li>
<li>Liaising closely between venue staff and our Production Manger assisting in the smooth and efficient advancing of events</li>
<li>Liaising with our book distribution and production assistant coordinating on the night book sales, and in some cases helping to manage book signings, at relevant events – liaising between booksellers, venues, publishers, and tour manager</li>
<li>Maintaining guest list requests &amp; comp allocations</li>
<li>You will attend events regularly to represent Fane and assist tour managers on site as required, in London and occasionally regionally. This will include ensuring the smooth running of shows both back and front of house, and where required, helping with the book signings.</li>
<li>You will foster and maintain excellent relationships with clients, venues, and key stakeholders.</li>
<li>Updating Producers with any issues regarding tours e.g. late payments, merchandise, scheduling etc. in a timely, efficient and problem-solving manner.</li>
<li>Building an in-depth and up-to-date knowledge of clients and cultural trends, including wider reading, listening to podcasts etc is essential.</li>
<li>Liaising with building management company, ensuring the office needs are met and any issues are reported and handled efficiently</li>
<li>Ensuring office is maintained properly, that all essential supplies are in stock</li>
<li>Booking and setting up meeting rooms</li>
</ul>
Event administration
<ul>
<li>Maintaining company website:</li>
<li>Creating event pages</li>
<li>Ensuring event page copy, images and URL links are regularly maintained and updated</li>
<li>Liaising with our website designer on ongoing website maintenance</li>
<li>Keeping up to date with show settlements and agency fees, creating associated invoices &amp; monitoring income.</li>
<li>Accurately and efficiently processing and booking incoming invoices.</li>
<li>Reviewing contracts following Producer negotiations, ensuring that all terms are in line with those agreed with the venue/client/company.</li>
<li>Ensuring contracts are accurately administered, recorded, and can be quickly accessed.</li>
<li>Maintaining office administration systems including digital filing.</li>
<li>Updating the Show Calendar.</li>
<li>Completing the company credit card expense forms.</li>
</ul>
 
Knowledge, skills, experience
We are looking for enthusiastic, driven, and efficient individuals with a proven track record in a related field, such as producing or promoting live events, working with a venue or festival, or alternatively from a publishing or talent agency background.
Essential
<ul>
<li>Excellent administrational and organisational skills</li>
<li>Excellent time management skills – you need to be able to cope with a substantial workload and multi-task</li>
<li>Ability to work under pressure and with interruptions</li>
<li>Experience of working in a busy office environment</li>
<li>High standards of literacy and numeracy</li>
<li>Working knowledge of Microsoft systems (Outlook, Word, Excel)</li>
<li>Excellent written and verbal communication skills</li>
<li>A strong attention to detail</li>
<li>Team player with a positive attitude</li>
<li>Dynamic with a hands-on, can-do attitude</li>
<li>Willingness to learn and adapt to all kinds of situations</li>
<li>A high level of professional integrity</li>
<li>Honest, reliable, and hard-working</li>
</ul>
Desirable
<ul>
<li>Understanding of the publishing industry</li>
<li>It would be useful but not essential, if you have previous work experience within the creative industry, e.g. a publishing house or talent agency, within a venue or festival or as a production assistant </li>
</ul>
 
The Fane office is based in Bloomsbury, London. There may be times when travelling abroad, mostly to the Fane Sydney office or to the US, will be required. 
At Fane we strive to create a working environment that promotes and values diversity; where everyone feels empowered to bring their full, authentic selves to work in a creative and safe space. We are committed to equal opportunities and to building a more inclusive team that reflects the communities we serve. 
Please state in your application that you found this role through Creative Access.

Production assistant

Closing date: 23.59pm 21 August 2022
Salary: £38,000 per year 
Contract type: Full time, permanent 
Interview date: 25 August 2022
 
If you're a commercial sales professional with a passion for the events industry, explore this upcoming role with a new arts venue. 
Woolwich Works is London’s newest landmark cultural hub, housed in five historic buildings on the Royal Arsenal. Following a multi-million pound refurbishment by the Royal Borough of Greenwich, our spaces opened in September 2021 and include a stunning 1500m2 former factory performance and events venue, rehearsal and performance studios, event spaces, outdoor courtyard, and a café and bars. We’re home to a number of world class resident artistic companies, including Chineke! Orchestra, the National Youth Jazz Orchestra, Luca Silvestrini’s Protein and internationally renowned theatre company, Punchdrunk. 
The Event Sales Manager will support the Head of Events in building Woolwich Works’ commercial event hire business. 
The Trust doesn’t receive ongoing revenue funding or subsidy, and all our income is used to run the organisation for the benefit of our community. The Event Sales Manager is responsible for acquiring substantial commercial events business to sit alongside our cultural and community activities, ensuring that the Trust makes enough money to run and look after its buildings and deliver creative opportunities for its community both in them and beyond. 
As a manager you’ll be expected to spend some time each month both delivering learning and development opportunities to others, and benefitting from learning and development opportunities yourself as part of our Step-up programme. 
 
Responsibilities
<ul>
<li>To be responsible for proactive event sales for events of a variety of different types and scales for venues of different capacities, achieving substantial annual sales targets as determined by the Executive Director and Head of Events</li>
<li>To be responsible for managing inbound hire enquiries, responding directly to commercial event hire enquiries in a professional and timely manner and assisting customers in referring any other prospective leads to an appropriate colleague</li>
<li>To be responsible for managing agency relationships to support the event sales function and achieve best value and return on investment for the Trust</li>
<li>To work with the Marketing and Communications Manager on business to business marketing, and to attend trade shows and other industry forums in a sales capacity</li>
<li>To identify and maximise opportunities for the upselling and cross-selling of additional goods and services and the contra charging of costs, ensuring that revenue to the Trust is maximised and consistently tracked and billed</li>
<li>To work in conjunction with the approved caterers to promote, acquire and successfully deliver high quality events and to support the Head of Events in the management of approved suppliers / contractors</li>
<li>To accurately update the weighted sales pipeline weekly, feeding into forecast and budget reporting</li>
<li>To work in accordance with the Trust’s policies, procedures and terms and conditions and to draft accurate contracts, ensuring that all events are appropriately contracted, that deposits are banked and that required information is obtained from the hirer and disseminated internally in good time</li>
<li>To identify strategic opportunities in the London events calendar and contribute to overall venue diary planning and management – ensuring that the commercial potential of each date is identified and that all prospective hires are pencilled at the earliest possible opportunity with their status subject to regular review until contracted</li>
<li>To contribute to our Step-Up programme by: 
<ul>
<li>developing and delivering learning and development relevant to your skills and expertise and mentoring and coaching other team members and members of the local creative community and other creative organisations;</li>
<li>leveraging relationships with contacts, partners and peer organisations to deliver learning, development and work experience opportunities. </li>
</ul>
</li>
</ul>
 
Knowledge, skills, experience
Essential
<ul>
<li>Experience in event sales in a relevant comparator venue or organisation and currently employed in a similar sales and events role </li>
<li>A proven track record of securing high value new commercial event business and securing income in excess of £500k per year </li>
<li>A proven track record in commercial event client retention </li>
<li>Good written and verbal communication skills </li>
<li>Passionate about people, communities, diversity and inclusion </li>
<li>Experience of working in a commercial events role in a mixed-use arts or entertainment venue and sharing space </li>
</ul>
Desirable
<ul>
<li>Experience of working commercially in a not-for-profit environment • Marketing and communications experience </li>
<li>First Aid at Work qualification </li>
<li>An in-depth knowledge of the Royal Borough of Greenwich </li>
<li>A substantial and active contact base associated with existing event business for which Woolwich Works would be suitable and appealing </li>
</ul>
 
Please state in your application that you found this role through Creative Access. 
Hours: Typically 40 hours per week, either 9am – 5pm or 10am – 6pm, Monday to Friday, but you’ll be expected to work hours as required in order to ensure the success of the organisation. Sometimes evening, weekend and bank holiday working will be required for which no additional payment will be offered. You’ll be expected to work operationally for major events. 
Holiday: 25 days per year, plus Bank Holidays (or days off in lieu of Bank Holidays), based on full time working. The Trust’s holiday year runs from April to March. Event 
Location: Woolwich Creative District Trust is based in Woolwich, south east London. We may require you to work elsewhere or travel within the UK as part of your job. 
Probationary period: Six months 
Notice period: Prior to receiving written confirmation of the satisfactory completion of the probationary period, either you or the Trust can terminate employment by giving one month’s notice in writing. Following satisfactory completion of the probationary period, the notice period will be three months. 
DBS check: You must tell us about any unspent criminal convictions when applying for this job, and undertake an enhanced Disclosure and Barring Service (‘DBS’) check if appointed (and at least annually thereafter). Having a criminal record will not necessarily bar you from working with us, but we will consider the nature of any disclosed convictions and their relevance to the job and the Trust. If you don’t disclose information relating to unspent convictions, we’ll withdraw any offer of employment that we may subsequently make, or terminate your employment. 
References and right to work: Any offer of employment will be subject to the receipt of two satisfactory, written references, one of which must be from your most recent employer or professional contact. You must have the legal right to work in the UK.

Woolwich Works

Event sales manager

Salary: £21,600
Contract: 12 months 
Location: 16 Charles II Street, Piccadilly, London SW1Y 4QU. You must be able to work in the London office 60% of your time
Deadline: 4th September 2022 at 23:59
Start date: end of September
 
Apply if you would love to join BAFTA for an exciting 12-month internship and work with two departments within the organisation.
BAFTA is a leading global charitable institution focused on championing creativity, opportunity and social change for all through the transformative power of film, games and television. They inspire new and unheard voices to become the future of the Film, Games and Television industries, they support talented people from all backgrounds to help them achieve their potential, they advocate progressive industry and cultural change, and they amplify and celebrate excellence across the screen industries.
This internship is aimed at those seeking their first professional role in the industry, including those changing industries or returning to work after a break. This opportunity is a 12-month contract aimed at skilling up and providing a valuable entry point into a career in the arts, arts administration, film, games and/or television.
Through the course of the contract, BAFTA interns will work with two departments within the organisation, spending six months with each department. The BAFTA departments taking part in the internship scheme are: learning, inclusion and talent, events, partnerships and fundraising, PR and communications, albert (sustainability) and production.
By applying via this advert, you are selecting events as your preferred department. 
This role is likely to include some evening and weekend work, which will vary according to department.
 
What you will learn
PR &amp; comms 
Assisting the PR and Communications team with all year round communications activity for BAFTA. Including consumer facing campaigns for BAFTA’s film, games and television awards, year-round initiatives including Breakthrough and Elevate, as well as corporate communications activity and internal comms. This role will report to the Executive Director of PR and Communications, but work to support senior teams across the Communications, Digital Content and Marketing teams on a project basis.
 
Learning, inclusion &amp; talent 
Gain valuable insight into learning and inclusion practices in film, TV and games industry, as well as talent development initiatives. Understand the talent pipeline and how interventions and networking can support the people through their career. Gain insight into BAFTA’s four key audiences: children and young people; new entrants; new talent and industry.
 
Events
General event logistics assistance in the production of the BAFTA Award ceremonies. You'll demonstrate excellent organisational skills, be a clear and concise communicator and have an interest in event management with a keen eye for detail. You will need to be self-motivated and hardworking, proactive and able to learn quickly on the job and work to tight deadlines.
 
albert (sustainability)
Gaining an insight into the exposure to working in film/TV production departments and the growth of being more environmentally sustainable. Undertake administrative tasks to support the Director of albert and wider project objectives, including diary management, writing minutes, and sending out briefing materials. Support in managining the albert inbox, directing correspondence to the relevant member of the team and liaising with production teams regarding their use of albert tools and resources. Carry out evidence-checking assessments for albert sustainable production certification.
 
Partnerships &amp; fundraising 
Assisting the partnerships team during BAFTA’s busy Awards season and beyond, specifically with the delivery of key activity including the Style Suites and industry partnerships. The internship is a great opportunity to gain hands-on experience of BAFTA’s work and to learn how large-scale partnerships are delivered. You will support the wider partnerships and fundraising team in day-to-day administrative duties during this busy and exciting period.
 
Production
The individual they are looking for needs to demonstrate excellent organisational skills, be a clear and concise communicator and have an interest in production, with a keen eye for detail. They will need to be self-motivated and able to learn quickly on the job. The role will require working across four award ceremonies and supporting the production team.
 
Knowledge, skills, experience
<ul>
<li>Excellent attention to detail</li>
<li>Excellent written English and telephone/ in-person manner</li>
<li>Organisation skills</li>
<li>Ability to work in a directed way, managing regular tasks</li>
<li>Ability to take initiative</li>
<li>Interested in film, games and/or TV</li>
</ul>
 
To apply
<ul>
<li>Log in to your Creative Access account or register today to apply for this opportunity</li>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Do not contact the company directly</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people and individuals from lower socioeconomic backgrounds.
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

BAFTA

Events intern

Closing date: 19th August at 11.59pm
Salary: £23,697 per annum equivalent
Duration: Until December 2022
 
Would you be excited to develop your communication skills with an organisation that operate and think globally?
C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.
The C40 World Mayors Summit is C40’s flagship event and will gather around 1500 guests in-person and a global audience of virtual speakers and attendees. Mayors from the world’s leading cities will be joined by high-level government officials, philanthropists, youth leaders, scientists, business leaders, campaigners and residents to showcase and accelerate the most effective climate solutions being delivered in cities worldwide, and build a global coalition that rallies around the radical and ambitious climate action our planet needs.
The Summit will take place in Buenos Aires from the 19th-21th October 2022 at the Buenos Aires Convention Centre (CEC). The main Summit will be supported by a number of opportunities for press and media, social media, and resident engagement, as well as a series of side events and site visits.
 
Your role as an events intern
The events intern, based in the Communications &amp; Events team, will work closely with the Senior Events Manager and the Summit team to support the delivery of the 2022 C40 World Mayors Summit in Buenos Aires in October.
To thrive in this opportunity, you will be a dynamic, motivated self-starter able to assist in project management, communications, logistical and administrative functions. The ideal candidate will thrive in a fast-paced environment and have exceptional organisational and attention to detail skills. The successful candidate, over each 40-hour week, will have the opportunity to develop skills and understanding in a range of subject areas, gaining valuable experience working with international colleagues in a fast-paced and exciting global organisation.
 
How you'll develop skills
<ul>
<li>
Support the registration of guests, including mayors, VIPs, city delegates, and speakers
</li>
<li>
Supporting the growth and data management of the event’s guest list and ensuring it is clean and in the correct format
</li>
<li>
Tracking rooming lists and logistical requests for mayors, city delegates and guests
</li>
<li>
Managing the C40 Events inbox and Summit-related inboxes, working with the Events team and external suppliers to reply to queries from all attendees regarding logistics and accommodation
</li>
<li>
Support in tracking and collating information for the coordination of mayors’ schedules across plenary and deep dive speaking slots, press conferences, photo-ops and lunches
</li>
<li>
Creation of events-related materials, such as Run of Shows and logistics briefing packs
</li>
<li>
Supporting the Communications and Events team with administrative tasks relating to event production inc. design timeline tracking, critical path management, and invoicing paperwork
</li>
<li>
The role will require coordination of side-event schedules and processes and will support in tracking of mayoral schedules
</li>
<li>
Creating agendas &amp; taking notes for internal and external meetings
</li>
<li>
The successful intern may, on occasion, be required to work outside typical 9am - 5pm working hours to accommodate meetings scheduled for global attendances
</li>
</ul>
 
What we're looking for
<ul>
<li>Strong organisational skills and a delivery-oriented approach</li>
<li>Excellent attention to detail, with high-level proof-reading skills in English</li>
<li>Outstanding verbal and written communication skills in English. Additional communication skills in other languages, especially Spanish, are highly desirable</li>
<li>A self-starter who is able to effectively manage their own time, prioritise activities and accomplish tasks with minimal oversight</li>
<li>Ability to work proactively and collaboratively as part of a diverse team across multiple time zones</li>
<li>Highly competent with Microsoft Office software (Word, Excel, PowerPoint) and other new technology, including web-based communications and spreadsheets. Keen to master new software and tools</li>
<li>Strong interest in developing a career in international events and project management</li>
<li>Strong interest in climate action and solutions, and a passion for C40’s work; subject-matter knowledge or expertise preferred</li>
</ul>
 
To apply
<ul>
<li>Log in to your Creative Access account or register today to apply for this opportunity</li>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Do not contact the company directly</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
 
This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

C40 Cities Climate Leadership Group

C40 Events intern

Closing date: 19th August at 11.59pm
Salary: £23,697 per annum equivalent
Duration: Until December 2022
 
Are you keen to learn more about global climate movements while assisting with project management, events planning &amp; management, communications, logistical &amp; administrative functions?
C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.
The Political Strategic and Leadership Support department comprises the Executive Office; the Office of the Chair; the Campaigns team; the City Diplomacy team and the C40 Centre for Urban Climate Policy and Economy. Together they ensure the delivery of C40’s leadership’s priorities.
The C40 summit intern, based in the Executive Office, will work closely with the Head of Summit and the Summit Coordinator to support the delivery of the 2022 C40 Summit to be held in Buenos Aires in October.
 
How you'll develop skills
Assist with overall organisation of the Summit
<ul>
<li>Keeping track of critical path to ensure all deadlines met</li>
<li>Monitoring Summit inbox to answer any query</li>
<li>Drafting and editing briefings for Management Team, speakers and guests</li>
<li>Any other duties as indicated by the Head of Summit</li>
</ul>
Assist with logistical tasks relating to the Summit
<ul>
<li>Invites and RSVP recording</li>
<li>Monitor and answer speakers queries</li>
<li>Scheduling of internal and external calls</li>
</ul>
Assist the summit team
<ul>
<li>Taking minutes during working group calls</li>
</ul>
 
What we're looking for
<ul>
<li>
Strong organisational skills and a delivery-oriented approach
</li>
<li>
Excellent attention to detail, with high-level proof-reading skills in English
</li>
<li>
Outstanding verbal and written communication skills in English. Additional communication skills in other languages, especially Spanish, are highly desirable
</li>
<li>
A self-starter who is able to effectively manage their own time, prioritise activities and accomplish tasks with minimal oversight
</li>
<li>
Ability to work proactively and collaboratively as part of a diverse team across multiple time zones
</li>
<li>
Highly competent with Microsoft Office software (Word, Excel, PowerPoint) and other new technology, including web-based communications and spreadsheets. Keen to master new software and tools
</li>
<li>
Strong interest in developing a career in international events and project management
</li>
<li>
Strong interest in climate action and solutions, and a passion for C40’s work; subject-matter knowledge or expertise preferred
</li>
</ul>
 
To apply
<ul>
<li>Log in to your Creative Access account or register today to apply for this opportunity</li>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Do not contact the company directly</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
 
This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

12 Event Management / Curation Jobs in United Kingdom