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Closing date for applications: 7th July at 11.59pm
 
This is an excellent entry-level opportunity for someone eager to pursue a career in the publishing industry.
WME is a leading global entertainment agency. Named one of Fast Company’s Most Innovative Companies, WME represents artists and content creators across books, digital media, film, food, music, television and theatre. WME is part of the Endeavor (formerly WME | IMG) network.
We are seeking a highly motivated, organised, and enthusiastic Literary Office Assistant. The role supports WME’s London-based Literary department as well as the HR &amp; Operations teams, involving administrative duties and the general efficient running of the office. 
 
Responsibilities
Literary department
<ul>
<li>Providing support to the Literary assistants, coordinators, and agents when desks are particularly busy with various admin tasks</li>
<li>Short term periods covering Literary Assistant absences. When providing cover, this would involve general administrative and editorial support to the agent by managing agent’s calendar, email, and phones</li>
<li>Scheduling and Event planning during client visits and Book Fairs (dinners, author events).</li>
<li>Scheduling publisher meetings with for Literary agents</li>
<li>Reading manuscripts and providing reports for the International Rights team</li>
<li>Managing and logging the physical books around the office</li>
<li>Updating department databases</li>
<li>Reading unsolicited submissions to agents</li>
<li>Handling incoming and outgoing department post</li>
<li>Talent spotting and market research</li>
</ul>
 
Operations department
<ul>
<li>Answering phone calls, distributing post, and other administrative duties</li>
<li>Providing daily cover on reception</li>
<li>Providing general support, with occasional longer-term projects</li>
<li>Covering staff absence on Literary agent assistant desks, reception, and mailroom</li>
<li>Running errands for staff as required</li>
<li>General admin, ad hoc research, and projects as they arise</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>This is an excellent entry-level opportunity for someone eager to pursue a career in the Publishing industry</li>
<li>The ideal candidate would be an avid reader who is passionate about books, with a strong interest in global entertainment</li>
<li>They will have a willingness to learn quickly and assist wherever required in a fast-paced environment, with a hard-working, can-do attitude</li>
<li>A genuine team-player who can take initiative and solve problems, they will demonstrate exceptional organisation and communication skills</li>
<li>They will understand the importance of excellent client service and absolute discretion, always keeping a highly professional attitude</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please state in your application that you found this role through Creative Access.

WME (William Morris Endeavour)

Literary office assistant

Have a passion for and good knowledge of film, theatre and television? This agent's assistant role could be the perfect fit.
Accelerate are currently recruiting for an assistant to work within our busy boutique talent management agency, based in Central London. The successful candidate will be reporting to an Agent specialising in talent who work mostly in film, TV and theatre. Please see more about the agency at <a href="http://acceleratemgmt.com/" target="_blank">acceleratemgmt.com</a>.
Responsibilities will include various aspects of talent management support in a busy office environment, including invoicing, the processing and logging of contracts, maintenance of client diary system, maintaining the smooth running of the office and attending opening nights and screenings where appropriate, as well as providing full support to the agent in terms of running their list and managing client relationships.
The successful candidate will have excellent organisational, written and verbal skills and will need to be a strong organiser – confident, calm, collected and charming. You will also need to be a good communicator as our work is done on the phone, in writing, and in person. We’re looking for a candidate who already has significant experience within the industry (preferably though not exclusively in agent support) and who has the willingness to continue to learn as well as a passion for and good knowledge of film, theatre and television and who has the dive and vision to grow within the business.
 
Responsibilities 
<ul>
<li>Invoicing, tracking and chasing payments</li>
<li>Handling a high volume of emails and calls, both from clients and producers</li>
<li>Script reading on behalf of agent/clients</li>
<li>Organising meetings</li>
<li>Logging and liaising on availability checks</li>
<li>Ensuring client CVs, press kits &amp; materials are up to date</li>
<li>Processing contracts and organising filing, issuing invoices and keeping track of monies</li>
<li>Providing full administrative support</li>
<li>Diary management</li>
<li>Booking international and domestic travel and accommodation</li>
<li>Manage phone, calendar, and research for meetings; scheduling meetings and calls</li>
<li>Manage and maintain spreadsheets, and draft communications</li>
<li>Strong task management skills, used to proactively build processes that benefit the business</li>
<li>Liaise with internal staff at all levels and external clients &amp; partners</li>
<li>Expense reports - prepare monthly reports for review &amp; submit to accounting for approval</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Trustworthy and accurate as will be dealing with highly confidential material</li>
<li>Outstanding communication skills</li>
<li>Strong attention to detail</li>
<li>Can-do attitude</li>
<li>A passion for film, television &amp; theatre</li>
<li>Some industry experience</li>
<li>Highly proficient technical skills including all Microsoft Office</li>
<li>Editing skills to the level of cutting reads and creating showreels essential</li>
</ul>
Desirable
<ul>
<li>Some experience with agenting software (we use Tagmin) is a plus</li>
</ul>
 
We are committed to diverse, inclusive recruitment, regardless of disability, race, age, colour, national origin, ethnic origin, sexual orientation, gender identity or any other basis. Fees/benefits are negotiable according to experience.
Please make sure that you state in your application that you found this role via Creative Access.

Accelerate

Agent's assistant - Accelerate

Closing date: Midnight on Wednesday 6th July 2022
Contract: Permanent, working 21 hours per week. Working days to be agreed. (Arts Council also recognises the benefit of flexible working as a valued part of the way we work, and welcome applications from individuals who require flexibility)
Salary: £23,410 per annum (pro-rata) plus benefits including a final salary pension scheme, generous annual leave, and flexible and hybrid working. 
Location: The role will be based at our Manchester office; however, we are operating a hybrid way of working and support our staff to make use of remote working options when combined with regular on-site contact days with other members if the team, normally 1-2 days a week
 
 
Do you have HR assisting experience, and are you seeking a new job in Manchester? If so, we want to hear from you! Arts Council England is looking for a collaborative and inclusive HR Assistant to join our welcoming and friendly team.
This part-time HR role offers a salary of £23,410 (pro-rata) and fantastic benefits, including the opportunity to be part of our positive and diverse workplace culture.
As a HR Assistant, you will be the first point of contact for all HR internal enquiries by phone, email and face-to-face as required. You will also take ownership of HR administration, such as processing and onboarding starters, preparing offer letters, producing employment contracts, processing contractual changes, and providing employment references.
 
Responsibilities
<ul>
<li>Update and maintain the HR system with all employee data</li>
<li>Assist the wider HR function with any other administrative needs</li>
<li>Post vacancies using our recruitment portal and on other advertising platforms</li>
<li>Provide admin support by issuing shortlisting documents, setting up interviews and ongoing maintenance of the system</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>To succeed in this HR job, you will need a minimum of 12 months of experience working in an HR administration or assisting role</li>
<li>You will also require the ability to work on your initiative and suggest ways of improving process efficiency</li>
<li>In addition, you should have excellent interpersonal skills and be a confident communicator</li>
<li>The ability to work effectively within a small/close team, a high level of accuracy and a positive can-do attitude are also essential.</li>
</ul>
 
Arts Council are committed to building an inclusive employer and workplace and recruiting a workforce that is as diverse as the communities we serve. However, you identify, and whatever background you bring with you, we welcome you to apply for a role at Arts Council. 
Disabled, D/deaf and/or neurodivergent people, those from Black, Asian and Ethnically Diverse backgrounds are underrepresented in our workforce so we particularly encourage applications from people in these groups.
Please state in your application that you found this role through Creative Access.
We believe our recruitment process should be inclusive and transparent. Find out what to expect with our application <a href="https://artscouncilengland-my.sharepoint.com/:b:/g/personal/catherine_kane_artscouncil_org_uk/Eb75zAi8uDxFhhBbkFOmReABiLZsa5eqio-1OeGns5lgLA?e=gbgIFG" target="_blank">guidance</a> and more about our commitment to diversity on our website <a href="https://www.artscouncil.org.uk/developing-creativity-and-culture/diversity" target="_blank">here</a>. 
If you require any documentation in an alternative format, please contact <a href="mailto:recruitment@artscouncil.org.uk" target="_blank">recruitment@artscouncil.org.uk</a>

Arts Council England

Assistant, HR

Closing date for applications: 15th July at 11.59pm
Salary: depending on experience
 
We are on a mission to make science open so everyone can live healthy lives on a healthy planet.
Frontiers is an award-winning open science platform and leading open access scholarly publisher.
We are one of the largest and most cited publishers globally. To date, our 200,000 freely available research articles have received more than 1 billion views and downloads and 2 million citations. Our journals span science, health, humanities and social sciences, engineering, and sustainability. And we continue to expand into new academic disciplines so more researchers can publish open access.
Be part of the publishing revolution and help us transform the way research is published, evaluated, and communicated to the world.
OKR stands for 'Objectives and Key Results'. The OKR management methodology is the secret sauce that fuels Frontiers on its mission to create solutions for healthy lives on a healthy planet. The role of an OKR Coach is instrumental in managing, improving, and promoting our use of OKRs. 
OKR coaches oversee the OKR process and ensure alignment of OKRs throughout the organization using strategic consulting skills and a deep understanding of the essence of the company’s objectives and key results.
 
As an OKR Coach, you will work across the following thematic areas:
OKR Planning: You will support our autonomous OKR teams with managing the quarterly OKR planning process by organizing and facilitating planning sessions which aim to identify key strategic and operational objectives. As a strong influencer, you’ll play a key role in supporting teams and individuals across the business in the assessment of their resources where there is overlap or where there are interdependencies between areas or departments. 
OKR Cadence: You will work alongside our autonomous OKR teams and enable effective use of the OKR methodology by overseeing the OKR check-in cycle, facilitating check-in sessions, capturing lessons learned, and evolving our use of the OKRs process. 
OKR Training: You will contribute to designing and delivering in-house individual or group OKR training solutions with the aim of raising internal OKR know-how and capacity. 
OKR Culture: By coaching and influencing, you will help foster the development of the mindset and culture that enables optimal use of OKRs. 
 
Responsibilities
<ul>
<li>Maintain and continuously improve a robust set of OKR quarterly planning and runtime processes </li>
<li>Contribute to delivering online and in-person OKR training as well as coaching staff on how the OKR system is used at Frontiers </li>
<li>Work closely with one or more autonomous OKR teams by coaching them on OKR crafting, outcome-focused mindset and the OKR process</li>
<li>Ensure that all objectives are clear, and the key results are well defined and measurable </li>
<li>Support the annual strategic planning and setting of annual OKRs </li>
<li>Contribute to being the keeper of the OKR system to ensure that it is updated, constantly improved and transparently available to all colleagues </li>
<li>Contribute to the regular communication of the vision, mission, and strategy and how OKRs relate to them </li>
<li>Build and manage a network of colleagues and contacts, sharing examples of best practice in across Frontiers. </li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Experience with OKR processes and/or dedicated professional development/training in OKR methodology </li>
<li>Experience with facilitating workshops and fact-finding sessions </li>
</ul>
Desirable
<ul>
<li>Experience with working with software product development teams in an agile environment</li>
<li>Savvy in metrics and results measurement; you understand the difference between activity and results </li>
<li>Excellent communicator and listener with ability to engage employees and executives credibly and confidently</li>
<li>You are genuine, warm, positive, engaging, empathetic, with the ability to show tact and poise under pressure </li>
<li>You are polished in your presentation, meeting facilitation, and written communication skills. </li>
<li>You are business savvy, with strong interest and experience in areas of strategy development, linking strategy and execution, operational excellence, and developing high performing teams. </li>
<li>You are results oriented problem solver with excellent organization, project management, and time management skills</li>
</ul>
 
Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With over 600 employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.
Please state in your application that you found this role through Creative Access.

Frontiers

OKR coach

Deadline for all applications: 11th July 2022 at 11.59pm
Salary: from £25,000 per annum, depending on experience.  
Location: our offices are based in central London (Soho), with potential for part-time work from home arrangements.
 
A chance to join the team behind screen and stage deals including ‘Anatomy of a Scandal’, ’Humans’, ‘All Creatures Great and Small’, ‘I Care A Lot’ and ‘How to Train Your Dragon’...
With a long-established history in author and script writer representation, over 100 books currently under option and a sizeable roster of emerging and established writer clients, David Higham Associates is a leading agency in the Literary, TV, Film and Stage industries. Clients include: J Blakeson, Alexi Kaye Campbell, Trish Cooke, Cressida Cowell, Paula Hawkins, Owen Jones, Val McDermid, Robert Macfarlane, Sam Vincent &amp; Jonathan Brackley and Diana Wynne Jones alongside a host of established and emerging writer talent.
This is a great opportunity for a detail oriented and efficient candidate to become an integral part of our TV, Film and Stage department, as assistant to two agents. This will be a very busy role which offers the successful candidate a brilliant opportunity to develop skills in all aspects of agenting including administrative and contractual skills, client management, script-reading, and pitching writers and books to production companies.
We are a company that takes pride in creating a supportive and collaborative environment where employees work towards individual and company goals as well as towards attaining a good level of autonomy in their roles, with training. We also offer an internal mentorship scheme to provide further guidance and development.
The role might suit an existing agent’s assistant or someone with solid office experience looking to make a move into a new part of the TV, Film or Stage industries. If this sounds like you we would love to hear from you.
 
Responsibilities
Writers
<ul>
<li>Keeping abreast of screenwriter opportunities (e.g. soaps, new media, writing schemes etc) and liaising with the team and clients on these.</li>
<li>Dealing with some writer agreements in consultation with your line manager (once training given).</li>
<li>Reading scripts and reporting back.</li>
<li>Keeping clients’ CVs on the website up to date and posting relevant social media messaging.</li>
<li>Coordinating meetings between producers and clients.</li>
</ul>
Authors
<ul>
<li>Reading books</li>
<li>Handling enquiries about film/TV/stage rights to books and checking status of rights.</li>
<li>Acting as the primary point of contact for enquiries relating to certain clients by telephone and email including all Estates managed by your line manager.</li>
<li>Liaising with your line managers on submission lists and submission strategy. Preparing marketing materials for the same.</li>
<li>Dealing with TV and radio permissions and some professional stage agreements independently (once training given).</li>
<li>Liaising with producers about opportunities for book options and reporting back to the team.</li>
</ul>
Departmental and company tasks
<ul>
<li>Helping to organise and read for the DHA Film and Television Open Day (a yearly open call to scriptwriters from underrepresented backgrounds designed to create another access point to the industry).</li>
<li>Preparing the quarterly departmental newsletter</li>
</ul>
Administrative
<ul>
<li>Providing admin support to your line manager in all areas including diary management, tracking signature of agreements, addendums, ensuring return of fully executed copies.</li>
<li>Liaising with clients and accounts department on invoices/payment chasing.</li>
<li>Keeping accurate records of multiple options and their expiry dates.</li>
<li>Entering contracts on a database and keep legal files in clear order.</li>
<li>Keeping abreast of contractual and technological developments in the industry (e.g. downloadable formats, video on demand). Liaising with industry bodies such as Writers Guild, PMA and Society of Authors</li>
<li>From time to time attending meetings and industry events where required by agent(s)</li>
<li>Providing holiday cover and/or general support for other members of the team as required</li>
</ul>
 
Knowledge, skills, experience
Essential
<ul>
<li>Substantial support role experience, ideally in a related industry</li>
<li>Working in an office environment</li>
<li>Administrative experience including diary management, computer and database skills</li>
</ul>
Desirable
<ul>
<li>Working with simple contracts</li>
<li>Assessing scripts and/or books </li>
<li>Confidence working directly with internal staff at all levels, clients and outside partners</li>
<li>Excellent communication skills; in-person, on the phone and on video calls</li>
<li>Adaptability and ability to juggle multiple projects and independently prioritise workload</li>
<li>Meticulous attention to contractual detail</li>
<li>Excellent organisational and record-keeping skills</li>
<li>Diplomacy, tact and discretion</li>
<li>Positive and proactive disposition</li>
<li>An ability and desire to take on responsibility confidently</li>
<li>Knowledge of and passion for the film/TV/Theatre industry</li>
<li>Interest in non-fiction is a bonus</li>
<li>Good creative judgement</li>
<li>Self-motivated and able to take initiative</li>
<li>Ability to assimilate information and learn quickly</li>
<li>Ability to remain calm and unflustered under pressure</li>
</ul>
 
To apply
We welcome questions relating to the job or to your application if you email us at <a href="mailto:dhamediajob@davidhigham.co.uk" target="_blank">dhamediajob@davidhigham.co.uk</a>
Otherwise please send your CV along with a note explaining a bit about you and why you are applying via the apply button. Please include your name in the subject line of the email. State in your application that you found this role through Creative Access.
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.

5 Human Resources and Talent Management Jobs