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Closing date: 12pm, 2nd January 2025Salary: £26,250 per annumWorking hours: 5 days per week and evening work where necessaryHoliday: 20 days paid leave in addition to public holidays and 3 days between Christmas and New Year&nbsp;This is an opportunity for someone in the early stages of their career who is keen to learn about the day-to-day running of a theatre company.As Executive Assistant you will be at the heart of the organisation providing comprehensive support to the Executive Director. You will be a central point of communication for the Executive Director within the organisation and the initial contact for Trustees. The Executive Assistant is a position requiring discretion and confidentiality. The successful candidate will have access to a range of information and have insight into strategic ambitions and planning of the company.This post requires someone who enjoys organisational and administrative tasks, someone who can be confident and personable when communicating whether in person, over the phone or email, and who enjoys multi-tasking, prioritising workload and forward planning in a fast paced and dynamic environment.&nbsp;Knowledge, skills and experienceEssential<ul><li>Proven organisational skills and an ability to prioritise a wide variety of tasks to meet multiple deadlines.&nbsp;</li><li>Exceptionally strong planning, administration, organisational and people skills</li><li>Experience of complex diary management</li><li>Experienced and timely minute taker who can work in detail with speed, accuracy, and professional discretion</li><li>Ability to identify and interpret matters of urgency, prioritise workload, and action accordingly</li><li>Ability to work autonomously with minimal direction, as well as collaboratively within a wider team</li><li>A confident approach and ability to meet changing deadlines and respond proactively to internal and external pressures</li><li>A professional attitude with respect for discretion and confidentiality</li><li>Excellent verbal and written communication skills</li><li>Excellent numerical skills</li><li>Excellent IT skills, particularly in MS Office packages, Outlook diaries, Accounting Software, Dropbox and Gmail/Drives</li><li>Excellent interpersonal skills</li><li>Professional attitude, especially under pressure with deadlines and conflicting interests</li></ul>Desirable<ul><li>Enthusiasm for the arts and/or experience working in a creative environment</li><li>Experience of working in a professional theatre environment</li><li>Experience of working in a charity or with a board of trustees</li></ul>&nbsp;The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.

Tall Stories

Executive assistant

Salary: Starting from £27,000&nbsp;We are looking for an administrative assistant to join our busy, flourishing Children’s Books division.Simon &amp; Schuster, a global leader in general interest publishing, is dedicated to providing the best in fiction and nonfiction for readers of all ages, and in all printed, digital and audio formats. Its distinguished roster of authors includes many of the world’s most popular and widely recognized writers, and winners of the most prestigious literary honors and awards. It is home to numerous well-known imprints and divisions such as Simon &amp; Schuster, Scribner, Atria Books, Gallery Books, Adams Media, Avid Reader Press, Simon &amp; Schuster Children’s Publishing and Simon &amp; Schuster Audio and international companies in Australia, Canada, India, and the United Kingdom, and proudly brings the works of its authors to readers in more than 200 countries and territories.&nbsp;Simon &amp; Schuster Children’s Books is one of the leading children’s publishers in the UK, dedicated to immersing children of all ages in diverse and creative reading experiences, encouraging a lifelong love of reading. Founded in 1998, it has a record of continuously strong sales, prestigious awards, and numerous high quality and bestselling titles and series. Much-loved authors and illustrators include Lauren Roberts (Powerless) A. F. Steadman (Skandar and the Unicorn Thief), Ben Miller (The Night I Met Father Christmas), Sue Hendra and Paul Linnet (Supertato), Benji Davies (The&nbsp;Storm Whale) and many more. Simon &amp; Schuster Children’s Books won Children’s Publisher of the Year at the 2023 British Book Awards.The successful candidate will be an integral part of the Simon &amp; Schuster UK Children’s team offering invaluable administrative support, working across all Children’s sub-departments with a particular focus on Sales and Marketing.This role reports to the Head of Children’s Sales with a dotted line into the Marketing Director.&nbsp;&nbsp;ResponsibilitiesThe job role is predominantly administration-based, including but not limited to facilitating:<ul><li>the smooth processing of supplier invoices;</li><li>creating and co-ordinating materials for internal and external presentations;</li><li>scheduling meetings;</li><li>taking minutes of&nbsp;meetings;</li><li>booking travel;</li><li>managing event orders with external contacts and our warehouse;&nbsp;</li><li>running market data and compiling sales histories;&nbsp;</li><li>updating internal databases and presentations and supporting social media marketing campaigns.</li></ul>&nbsp;Knowledge, skills and experience<ul><li>We are looking for an individual who has a good grounding in administration and is able to hit the ground running with the ability to work in a fast-paced environment.&nbsp;</li><li>They must have excellent attention to detail with first-rate organisational and prioritisation skills.&nbsp;</li><li>Strong written and verbal communication skills, along with proficiency in Microsoft Office is a must.&nbsp;</li><li>They will be a quick learner of systems and be able to work both autonomously and with supervision/support.</li></ul>&nbsp;To applyPlease apply by attaching your CV and cover letter by 13 December 2024.&nbsp;Simon &amp; Schuster UK is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity and gender expression. At Simon &amp; Schuster UK, the spirit of inclusion feeds into everything that we do, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all.The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.Please state in your application that you found this role through Creative Access.

Simon & Schuster UK

Administrative assistant

Closing date: 11th December 2024Salary: £30,000&nbsp;Gain firsthand experience in digital talent representation while supporting industry-leading agents.Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specialises in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.This role of Digital Agent Assistant is a fast paced, schedule heavy job servicing an agent who works closely with UK as well as US colleagues and represent a wide range of clients across the digital, podcast, brands and entertainment landscape.&nbsp;Key responsibilities<ul><li>Scheduling internal and external calls and meetings for colleagues and clients</li><li>Answering the phone and placing calls</li><li>Taking notes during calls and meetings</li><li>Ensuring payment processing for clients using internal systems</li><li>In-depth research projects for agents/clients as required</li><li>Preparing presentations for internal and client meetings, and presenting in staff meetings</li><li>Managing calendars and travel arrangements for clients and agent</li><li>Compiling and distributing reports using market data and trade publications</li><li>Other ad hoc duties as they arise</li></ul>&nbsp;Knowledge, skills and experienceThe ideal candidate will be professional, presentable, and passionate about the entertainment industry. They will demonstrate exceptional organisation and communication skills and will understand the importance of excellent client service and absolute discretion.They will have a long-term interest in a career in the industry, as well as possessing:<ul><li>A hard-working, extra-mile attitude compatible with this fast-paced, high-energy business</li><li>A willingness to learn quickly and assist wherever required with a positive attitude at all times</li><li>Exceptional organisation and time management, quick prioritisation and an initiative-taking, problem-solving attitude</li><li>Sensitivity to the needs of creative clients – previous entertainment industry experience is desirable but not required</li><li>Confidence working with MS Office on a daily basis</li><li>Absolute confidentiality and discretion at all times. All WME employees are required to sign a confidentiality agreement</li></ul>&nbsp;Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.Please state in your application that you found this role through Creative Access.

IMG Production & Studios

The Strand

New Oxford Street

City Road

Seven League

Endeavor

Digital agent assistant

Closing date for applications: Monday 16th December 2024 at 10amSalary: £26,222.98Hours: 35 hours per week (although additional hours may be necessary in order to fulfil the post’s requirements)&nbsp;Are you ready to take the stage behind the scenes? Be the vital link in our efforts to secure key sponsorships and partnerships.We are looking for a Corporate Development Administrator&nbsp;to join the National Theatre Development Team.The purpose of this role is to support the Corporate Development team administratively in maintaining existing relationships and developing membership, sponsorship, and partnership opportunities.&nbsp;The Corporate Development Administrator provides essential and proactive support to the corporate team in our efforts to raise annual budget targets, through the smooth running of our administration and finance processes.&nbsp;ResponsibilitiesGeneral administration<ul><li>Manage regular mailings to all NT supporters, including priority booking mailouts and supporter newsletters.</li><li>Working with the team to ensure supporter data is accurate at all times.</li><li>To maintain and oversee best practice for the NT’s shared database, Tessitura, including producing reports where required whilst ensuring compliance with data protection regulations.</li><li>Work with the EA to the Chief Development Officer and Director of Development to support with the administration of the Corporate Development Board as required.</li><li>To attend and minute interdepartmental meetings and share with the wider team and department as appropriate.&nbsp;</li><li>To support Development team with administrative tasks related to annual budget, including recording income and tracking expenses from across the corporate sector.</li><li>To monitor and maintain the corporate development pages on the National Theatre website to ensure that they are accurate.</li><li>To act as the first point of contact for the corporate team.</li></ul>Corporate partners &amp; membersSupport the Corporate Development team by administrating and monitoring Sponsor and Partner benefits as required. This includes but is not limited to:<ul><li>Providing administrative support to the Corporate Membership Manager, including acting as the ticket hotline and booking and delivering tickets during priority booking period.</li><li>Work with Development Operations to ensure invoices are issued accordingly and keep records and contracts up to date.</li><li>To manage the administration of in-kind partnerships, including hotel reservations as part of the Edwardian partnership.</li><li>Manage access for partners and members across NT at Home, including creating promotional code access.&nbsp;</li></ul>Administrative support to the co-head's of corporate development<ul><li>Provide assistance and administrative support to co-head’s of Corporate Development including diary management, expenses, meeting organisation and booking travel as well as research tasks, fact-checking and presentation preparation.&nbsp;</li></ul>Events<ul><li>To support the corporate team and work closely with the Events team on the delivery of digital and physical corporate events, including compiling guest lists, distributing invitations and RSVPs.</li></ul>&nbsp;Knowledge, skills and experience<ul><li>Good experience in an office administration role providing support to a team.</li><li>Strong organisational skills and the ability to prioritise multiple tasks.</li><li>Exemplary customer service skills in a busy environment and dealing positively with stakeholders to support their needs.</li><li>Highly literate and numerate with a good understanding of Microsoft Office as well as customer database tools (for example Tessitura or similar).</li><li>Strong time management skills and keen attention to detail especially when working with finance and expenses.</li><li>An enthusiastic self-starter with a strong sense of initiative.</li><li>A team player with a positive attitude in carrying out all departmental duties.</li><li>An interest in theatre and/or the arts.</li><li>An understanding of the functionality and needs of a Development department.</li></ul>&nbsp;We support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. As users of the disability confident scheme, we guarantee to interview disabled applicants who meet the essential criteria for our vacancies.The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.Please state in your application that you found this role through Creative Access.

National Theatre

Corporate development administrator

4 Operations / Facilities / Admin Permanent position Opportunities