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Closing date for applications: Monday 23rd June at 11.59pmContract: Permanent, full-time&nbsp;Location: Bloomsbury, London, with the option for hybrid workingStarting salary: £25,500 pa, plus benefitsTeam: Grants and PrizesStart date: August 2025 &nbsp;<a href="http://www.societyofauthors.org" target="_blank">The Society of Authors</a> is the UK's largest trade union for all types of writers, illustrators and literary translators. It has been advising authors and speaking out for the profession since 1884.&nbsp;As Grants and Prizes Administrator you will be trained on the administration of a diverse list of prizes, including the SoA Awards, Translation Prizes, and external prizes such as the Sunday Times Charlotte Aitken Trust Young Writer of the Year Award. You would also work on grants for writers, in particular the&nbsp;<a href="https://www2.societyofauthors.org/grants/grants-writers-in-need/" target="_blank">Authors’ Contingency Fund</a>, the&nbsp;<a href="https://societyofauthors.org/grants/soa-access-fund/" target="_blank">SoA Access Fund</a>, the&nbsp;<a href="https://www.societyofauthors.org/Grants/Grants-for-works-in-progress" target="_blank">Authors’ Foundation</a> and the&nbsp;<a href="https://www.societyofauthors.org/Grants/Grants-for-works-in-progress" target="_blank">K. Blundell Trusts</a>.&nbsp;In this role, you'll be joining a small team that gives out over £650,000 annually in grants and prizes to authors at all stages of their careers. We’re looking for an organised and attentive individual keen to learn about the mechanics of grant and prize administration, with an interest in charity management and the literature sector. Due to the nature of some of the grants this position requires a compassionate individual able to deal sensitively with enquiries and applications. You will be required to work on numerous projects simultaneously and so we are looking for a strong multi-tasker who is able to manage their time effectively.&nbsp; &nbsp;Key activities<ul><li>Fielding general enquiries to the Grants and Prizes department by telephone and email.</li><li>Registering, recording, and storing prize entries.</li><li>Coordinating deliveries to/from the office.</li><li>Updating entry forms and liaising with publishers to notify them of prize opening and closing dates.</li><li>Helping to maintain the web pages for the Grants and Prizes department.</li><li>Conducting prize eligibility checks.</li><li>Assisting with the administration of the Authors’ Contingency Fund and Authors’ Foundation: processing grant applications, eligibility checks, dispatching applications and aiding with assessor meetings.</li><li>Learning how to create certificates, prize booklets and PowerPoint presentations for awards.</li><li>Assisting with the communications output for the SoA’s Grants and Prizes.</li><li>Attending and supporting prizes events and talks.</li><li>Writing departmental staff activity reports.</li><li>Assisting with the SoA stakeholder nominations for HRH Birthday and New Year Honours.</li><li>Updating grants and prizes entries for the annual Writers’ and Artists’ Yearbook.</li><li>Assisting with payment processes, ensuring the relevant information is obtained and instructions are given to the Finance team in a timely manner.</li><li>Helping to research a diverse range of new judges.</li><li>Involved in event planning for annual SoA Awards and Translation Prizes ceremonies.&nbsp;Helping to ensure that SoA prize events and ceremonies are accessible and inclusive.</li><li>Any other relevant duties as required for the role.</li></ul> &nbsp;Knowledge, skills and experience<ul><li>High accuracy and attention to detail is essential.</li><li>Excellent organisational skills.</li><li>Good time management skills.</li><li>Good communication skills.</li><li>Fully competent with Microsoft Office applications: Word, Excel, Outlook, PowerPoint.</li><li>Team worker with initiative and a practical, common-sense approach.</li><li>Willingness to learn.</li><li>InDesign skills and relevant experience are desirable, but not essential.</li></ul>You will occasionally be required to work outside normal office hours, usually in the evenings for prize presentations. Time off in lieu is provided. There is also the opportunity to get involved with one of the SoA’s groups or networks as part of this role.&nbsp; &nbsp;BenefitsAs a progressive and ethical not-for-profit organisation, SoA offer a range of benefits to support your physical, mental and financial wellbeing. They are a&nbsp;<a href="https://www.livingwage.org.uk/" target="_blank">London Living Wage</a> and a Disability Confident - Committed employer. Benefits include:<ul><li>Flexible, family-friendly working practices</li><li>Generous annual leave </li><li>Generous employer contributions to a stakeholder pension plan</li><li>Employee Assistance Programme</li><li>Employee perks scheme</li><li>Private healthcare options</li><li>Interest-free annual travel card loan</li><li>Cycle-to-work scheme</li><li>Death-in-service benefit</li><li>Ongoing development opportunities&nbsp;</li></ul>The office closes over the Christmas break. While the SoA gifts an additional day of leave during this period, employees are required to use their annual leave allowance if they do not wish to work during the Christmas closure. To apply<ul><li>Log in to your Creative Access account or register today to apply for this opportunity</li><li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li><li>Once submitted, you can no longer amend your application, so proof-read carefully</li><li>Do not contact the company directly</li><li>Please email any queries about this role to Creative Access at this address:&nbsp;<a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li></ul> &nbsp;We welcome and encourage applications from candidates who are under-represented in the creative industries. This includes, but is not limited to, individuals who identify as Black, Asian, or from other ethnically diverse backgrounds,&nbsp;or people of any ethnicity who belong to the following under-represented groups: disabled people,&nbsp;people with the characteristic of gender reassignment,&nbsp;individuals from lower socioeconomic backgrounds, carers and asylum seekers.Creative Access offers&nbsp;<a href="https://opportunities.creativeaccess.org.uk/career-support-programme" target="_blank">programmes of training, networking and support</a>&nbsp;specifically designed for people from these under-represented groups.

The Society of Authors

Grants and prizes administrator

Closing date: 27th May 2025Salary: £55,000 - £65,000 dependent on experience (+bonus +benefits)Location: The role will be based at our London office, Carmelite House,&nbsp;with a blend of in-office (3 days) and homeworking (2 days) per week. This is an exciting opportunity for a talented individual to lead on impactful projects at a leading educational publisher.&nbsp;At Hachette Learning (formerly Hodder Education), there’s one thing we’re certain about. No two students learn the same way. That’s why our approach to teaching begins by recognising the needs of individuals first. Our mission is to enable every learner to fulfil their unique potential by empowering those who teach them. From our expert teaching and learning resources to our digital educational tools that make learning easier and more accessible for all, we provide solutions designed to maximise the impact of learning for every teacher, parent and student.Aligned with our parent company, Hachette Livre, founded in 1826, we’re proud to deliver high-quality learning solutions on a global scale. We make it easier for everyone to unlock a new world of learning. Hachette Learning is a division of Hachette, one of the largest publishing groups in the UK, with 11 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds.Hachette Learning is in its third year of digital transformation, delivering content through print, digital, and hybrid learning solutions. The PMO within the Operations Department oversees programme management, governance, process standardisation, and operational alignment to strategic objectives.As the Head of the PMO &amp; QA you will lead Project and Delivery Managers, and QA teams, ensuring structured governance, risk management, and seamless cross-functional coordination. This role is responsible for embedding best practices in programme execution, workflow optimisation, QA frameworks and technology adoption to drive efficient and scalable content production and delivery. What you'll be doing<ul><li>The ownership of the business roadmap, manage interdependencies across projects, facilitate resource allocation and forecast resource demand.</li><li>The execution of the divisional technology roadmap, ensuring projects are clearly scoped, signed off, and deliver measurable business benefits.</li><li>You and your team will set-up and lead project teams, bringing together the necessary blend of knowledge and experience, ensuring clarity on roles, and encouraging collaboration and effective ways of working.</li><li>You’ll work closely with a network of stakeholders to provide a strong technical and organisational capability to drive co-ordinated change, including all functional teams, the IT and other Hachette UK teams.</li><li>You’ll be key in the selection, onboarding and tracking of third-party suppliers to deliver elements of the programme whilst retaining a holistic perspective on systems and data design.</li><li>Change management, ensuring teams effectively adopt new publishing workflows, tools, and processes.</li><li>Strong governance to oversee progress, manage risks and track investment spend and returns, keeping the overall programme on target in terms of scope, cost and quality.</li><li>You’ll ensure that learnings and good practice are shared.</li><li>You’ll ensure that our change is informed by the Hachette Learning values and the needs of our customers remain central in our thinking and investment.</li></ul> Key responsibilities<ul><li>Oversee and support Project Managers, Delivery Manager and QA teams, driving consistency in execution, risk management, and reporting.</li><li>Implement and maintain governance frameworks, ensuring structured project ownership, decision-making, quality control, reporting, and risk mitigation.</li><li>Manage project interdependencies, ensuring resource efficiency and seamless operational alignment.</li><li>Monitor project costs and budgets, ensuring financial accountability and ROI.</li><li>Ensure seamless integration of digital assets, publishing workflows, and technology platforms into BAU.</li><li>Act as a centre of excellence across all business and digital systems and workflows, ensuring continuity and improvement of processes and documentation.</li><li>Ensure compliance with publishing, digital, and data protection regulations, collaborating with IT and Legal.</li><li>Provide governance support to leadership, ensuring strategic alignment and data-driven decision-making.</li></ul> Who are we looking for<ul><li>Able to demonstrate a successful track record in delivery and management of business transformation, digital and technology projects, both large and small. Ideally this will have been delivered in an EdTech or education setting.</li><li>Expertise in programme governance, complex workflows, risk management, and project methodologies, ensuring efficient project execution.</li><li>Experience in QA frameworks and QA best practices.</li><li>Strong leadership and a commitment to continuous improvement.</li><li>A proactive planner who is comfortable working at strategic and operational levels.</li><li>Excellent stakeholder management and ability to collaborate effectively with interdisciplinary teams.</li><li>Excellent organisational, planning, and decision-making skills to drive programme efficiency and execution.</li><li>Able and willing to play a key role in shaping the future of the business through fostering a team culture that always seeks to bring the best in each other.</li></ul> We’d expect you to have the following skills / knowledge:<ul><li>Good understanding of programme management approaches as applied to digital development, e-commerce and user-centric learning. You will be familiar with the principles and implementation of lean practices and processes and used to working with both waterfall and agile project management methodologies.</li><li>Good grasp of IT architecture, data management and cyber security.</li><li>Excellent communicator, able to work cross-functionally, involving a wider range of stakeholders at all levels in the organisation and beyond.</li><li>Proven and demonstrable commercial negotiation skills, including management of tenders, and familiar with legal language and requirements.</li><li>Strong management skills, with an empowering, delegative and mentoring style.</li></ul> You’ll need to be:<ul><li>Able to lead inter-disciplinary teams</li><li>Well-organised – consistently meet tight deadlines</li><li>Excellent problem-solver with a can-do attitude</li><li>Structured and disciplined in approach to planning own and team workload</li><li>Good team-member, respected and trusted by colleagues</li><li>Passionate about achieving real change to the business and its users in Education</li></ul> What we offerOur staff are our greatest asset, and our benefits reflect this:<ul><li>28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)</li><li>Private medical insurance</li><li>Dental insurance</li><li>Generous pension schemes</li><li>Rent deposit loans</li><li>2 community days per year</li><li>Summer hours (finishing at 1pm on Fridays during the summer months)</li><li>Retail discounts through Hachette rewards</li><li>Cycle to Work scheme</li><li>Eye care vouchers</li><li>Wide-ranging training library</li><li>Development programmes (including mentoring)</li><li>Up to 70% off book purchases</li><li>A charity bookshelf</li><li>12 Staff-led employee networks that are voluntary, including&nbsp;Gender Balance, Thrive, Pride, All Together, Wellbeing&nbsp;and religious networks</li><li>Season ticket loans</li><li>And much more!</li></ul> Our commitmentHachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit&nbsp;<a href="http://www.booktradeentrysupport.org/" target="_blank">www.booktradeentrysupport.org</a>We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.&nbsp;

Carmelite House

Hachette UK

Head of programme management office and quality assurance

2 Operations / Facilities / Admin Permanent position Opportunities