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Closing date: 12th January, 23:59Salary: £25,742-£29,605Interviews: 26th January  Would you enjoy supporting the director of a busy art gallery? Do you have experience of administration and ensuring reporting requirements and plans are maintained in an efficient way? Kettle's Yard house and gallery in Cambridge is looking for an assistant to the director &amp; programme support. This role will provide administrative support to the director, and undertake tasks related to the administration of the programme of activities at Kettle's Yard.With a changing programme of vibrant contemporary exhibitions, this is an exciting time to join the team at Kettle's Yard. This role supports the varied work of the director and is a key part of a small team supporting the overall operations of a busy gallery including exhibition and events planning. This is an excellent opportunity for strong administrators and PAs with a passion for the creative arts. Responsibilities  <ul><li>Provide administrative support to the director, including diary management and arranging meetings, booking and arranging travel, note-taking, collating, and filing expenses, maintaining key contact lists (including staff, committee members, and other stakeholder groups).</li><li>Be a first point of contact and manage and respond to inquiries.</li><li>Provide support to the director in his role as head of the program through organizing and maintaining files and planning documents, arranging regular meetings of the program team, taking and circulating notes as required.</li><li>Assist the director with maintaining and developing key donor and stakeholder relationships.</li><li>Support the assistant director and the administration &amp; reporting assistant to ensure reporting requirements and deadlines are met by the programming team.</li><li>Support the programming team to compile and prepare reports and keep related spreadsheets up to date.</li><li>Assist in administrating funding applications and data collection to meet funder requirements.</li><li>Support the running of events at Kettle’s Yard when required.</li><li>Act as 'secretary' to the senior leadership team (SLT) and the Kettle’s Yard Music Committee by compiling, circulating, and filing quarterly committee papers and taking the minutes of meetings.</li><li>Provide organizational and administrative support for other regular meetings, including housekeeping team meetings.</li><li>Assist with the implementation of current and new organizational procedures and administrative systems, liaising with the operations manager and other managers as required, and attending monthly operations meetings on behalf of the programming team.</li><li>Set up and maintain processes to support the efficient planning and delivery of the program, in liaison with other colleagues.</li><li>Support the program team with maintaining and updating budgets.</li><li>Support the operations manager and wider front-of-house team in relation to the effective management of the office and public events, through championing new ways of working, environmental sustainability, and compiling and collating program-related data.</li><li>Depending on the personal circumstances of the post holder, be a building key holder.</li><li>Seek to uphold Kettle’s Yard’s values and contribute, as appropriate, to organizational policies, plans, and working groups, including financial resilience, inclusion, access, anti-racism, and environmental sustainability</li></ul> Knowledge, skills and experienceEssential<ul><li>Providing administrative support in a busy office as part of a team.</li><li>Managing multiple tasks and deadlines.</li><li>Confidence with IT (including Excel) and ability to learn new computer-based processes as required.</li><li>Strong literacy skills and attention to detail.</li><li>Ability to multi-task.</li><li>Ability to take accurate notes of meetings.</li><li>Ability to communicate with and liaise confidently and clearly with a wide range of stakeholders.</li><li>The ability to work evenings on occasion.</li><li>A commitment to inclusion, anti-racism, and environmental sustainability.</li><li>Educated to A level standard/NVQ level 3 or equivalent level of practical experience.</li></ul>Desirable<ul><li>Experience in diary management and making travel arrangements for senior staff.</li><li>Experience in working in an arts or cultural organization.</li><li>Experience of collating data and information for reports</li><li>Administrative related qualifications</li><li>An interest in the visual arts  </li></ul>The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.Please state in your application that you found this role through Creative Access.

Kettle's Yard

Assistant to the director & programme support

Salary: £45,000-55,000, dependent on experience. Reporting to: the Board of Trustees. Working alongside the Artistic Director and Marketing Director as part of the Executive team.  Location: the Tall Stories office in Islington. The company is open to a conversation about a balance of remote working and flexible working hours.   Are you committed to enriching the lives of children and their grown-ups through excellent theatre projects? If you share Tall Stories’ passion and ambition, we’d love you to join our executive team.  Tall Stories is a mid-scale touring theatre company that creates and shares stories which broaden horizons and inspire generations. We are a registered charity, internationally recognised for our exciting blend of storytelling theatre, catchy music and lots of laughs. Our work is focused towards 3 to 11 year-old children and their families. This key senior leadership role is an exciting opportunity to shape the future of Tall Stories, alongside the Artistic Director and Marketing Director, ensuring its continued position as a leading family storytelling company. We are looking for the right person to seize the opportunity to lead on the business and operational aspects of this successful company. Our Executive Director will be a dynamic individual with the drive and talent to build on our rich history of over 25 years, while working in partnership with our executive team to create and implement a strategy to further delight, enrich and excite the lives of existing and new audiences at home and abroad. The post will work strategically to manage and deliver the company’s business plan by developing Tall Stories’ artistic, operational and financial activities.   Knowledge, skills and experienceEssential<ul><li>Significant experience of arts management, ideally within a touring theatre company</li><li>Experience in leadership and people management of an artistically led organisation</li><li>Experience of overseeing mid-scale touring projects and accompanying budgets</li><li>Strong communication and liaison skills</li><li>Experience of strategic planning to generate sustainable income</li><li>Clear understanding of the financial systems within arts organisations</li><li>Significant producing experience, ideally on the mid-scale </li></ul>Desirable<ul><li>Knowledge of the national and international touring landscape, at commercial and/or subsidised scales</li><li>Charity management and compliance (training can be undertaken)</li><li>Understanding of audience development and outreach</li><li>Working with local authorities and/or libraries</li><li>Experience of leading on equality, diversity and inclusion within an organisation</li></ul> Tall Stories promotes a supportive learning environment and has a commitment to training and development across the organisation to support the development of employees. If there are points in the job description or personal specification that you feel less confident with, please do not let this put you off applying. We welcome open conversations.For more information about this post and how to apply, please read the recruitment pack via clicking the 'Apply' button.The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

Tall Stories

Executive director

Closing date: 15th December 2023Starting salary: £24,000Location: This will be a hybrid role with a requirement to be in the Central London office three days a week and an option to work remotely for two. A new vacancy for an enthusiastic, dynamic and highly motivated international rights assistant has opened within literary agency Peters, Fraser + Dunlop.  <a href="https://petersfraserdunlop.com/about-us/" target="_blank">Peters Fraser + Dunlop</a> is one of London’s leading literary agencies, providing specialist expertise to its clients in all aspects of publishing and media. We represent a wide-ranging list of clients including high profile authors such as Danielle Steel, Simon Schama, Bear Grylls, Edna O’Brien and Jeanette Winterson. The Foreign Rights team also sells rights for clients represented by David Godwin Associates and Morgan Green Creatives. The candidate will have a genuine interest in international rights, a keen eye for detail and will be proficient in managing a high volume of administration work in a fast-paced environment. You will be highly organised, articulate over phone and email and be a passionate reader of both fiction and non-fiction. Experience preferable but not necessary. The candidate will be a crucial part of the international rights team and will be able to maintain strong relationships with all our contacts as well as working closely with other PFD departments including primary agents.  Responsibilities<ul><li>Preparing rights guides and schedules for book fairs and international trips.  </li><li>Working closely with our contracts assistant and ensuring department databases (including Bradbury Phillips) are up to date. </li><li>Supporting the international rights team with day-to-day tasks including event planning and meeting organisation. </li><li>Assisting with foreign cover approvals and liaising with foreign publishers and translators. </li><li>Liaising with authors, agents and co-agents. </li><li>General office administration for the department – acting as the first point of contact for the team. </li></ul> To apply, please send your CV and covering letter to Antonia Kasoulidou via clicking the 'Apply' button by Friday 15th December.  PFD reserves the right to close the application process early if we have found the right candidate. We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

Peters, Fraser & Dunlop

International rights assistant

Closing date: 10th December 2023Salary: Up to £60,000Reporting to: Head of NFTS Scotland This is a unique opportunity for someone who is excited about imparting their knowledge to, and inspiring, the next generation of Scottish filmmaking talent.The Head of the Sean Connery Talent Lab post requires an experienced Producer, Executive or Industry Leader working in the film and television industry with a solid understanding, knowledge and practical experience of industry protocols and practices, and experience of teaching and learning.The purpose of the role is to oversee the Sean Connery Talent Lab programme for students and to support the School’s work in delivering related Talent Schemes in Scotland. Responsibilities<ul><li>Lead the Talent Lab to create a positive culture, and opportunities for the students to thrive.</li><li>Share your expertise with, and inspire, the next generation of producers.</li><li>Teach on the Talent Lab providing tutorial support to students and overseeing the teaching in other specialist areas. </li><li>Engage in ongoing processes of curriculum review and development to ensure the currency and relevance of the programme.</li><li>Play a key role in the selection of students to ensure the most talented students secure a place at the NFTS and on the Talent Lab.</li><li>Monitor the work of each individual student, attending reviews and discussions to make sure participants receive rigorous constructive feedback on all their work at each stage.</li><li>Support and help oversee the delivery of other provisions delivered by the School in Scotland.</li><li>Review the departmental budget with the School Management Accountant and maintain budgetary control, ensuring that the department keeps within its financial limits.</li><li>Play a leading role in ensuring students are well prepared for leaving the School by connecting them throughout their course with professional directors, production companies, agents and other talent schemes. </li><li>Engage proactively with NFTS Scotland team and the wider School to ensure films are delivered safely and on schedule and budget.</li><li>Engage proactively with the School Marketing department to promote the Talent Lab and NFTS Scotland more broadly and to answer the questions of prospective students through open days, outreach events, taster days, etc. </li><li>Take an active part in recruiting and developing visiting tutors, keeping up-to-date lists, and ensuring the quality and relevance of their contributions.</li><li>Take part in continuing professional development as an educator and practitioner.</li></ul> Knowledge, skills and experience<ul><li>An experienced film and/or television professional with solid understanding, knowledge and practical experience of the industry. </li><li>The ability to recognise and foster potential talent, whilst also ensuring students reach the technical and professional standards required of them. </li><li>A good understanding of teaching and learning.</li><li>The ability to engage positively with the other departments of the NFTS</li><li>Excellent organizational and management skills.</li><li>The ability to inspire enthusiasm amongst students and staff.</li><li>Excellent interpersonal skills.</li></ul> The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

Beaconsfield Studios

NFTS Scotland

NFTS Leeds

NFTS Wales

National Film and Television School

Create Your Future With The National Film and Television School

Head of Sean Connery talent lab

Closing date: 9am, 11th December 2023Salary range: £26,000 per annum An exciting opportunity has arisen for an assistant to support the senior agent at Tavistock Wood. Tavistock Wood is a talent and literary agency that represents and advises artists of outstanding talent and international reputation.The role of an agent’s assistant centres around ensuring the smooth running of the agent’s office through effective organisation and exceptional client care. Client promotion, seeking new opportunities across the industry globally and safeguarding their interests is at the heart of what an agent does. The successful candidate will need to quickly gain a comprehensive understanding and knowledge of each of the client’s work and specific requirements building loyalty to Curtis Brown.Some experience in an administrative role would be useful, and some experience working within the creative industry, e.g. in a talent/casting agency or in a supporting role for a television/film department of an agency, would be beneficial although not essential as we will provide the relevant training and support.  Knowledge, skills and experience<ul><li>Our ideal candidate will have excellent communication skills, both verbal and written</li><li>Exceptional organisational skills</li><li>A keen eye for detail and accuracy</li><li>Resilience and adaptability</li><li>Enthusiasm for film, theatre and television</li><li>Whilst this role is collaborative in its nature and will involve working closely with the Agent, there is also regular level of independent working, and so our ideal candidate will have confidence using their initiative and problem-solving autonomously. </li></ul> The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries. Please state in your application that you found this role through Creative Access.

Curtis Brown

Assistant to agent, Tavistock Wood

5 Operations / Facilities / Admin Permanent position Opportunities