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Closing date: 24th September 2024 at 5pmSalary: £36,931 to £38,923Contract: Permanent, full-timeLocation: Highbury, London&nbsp;Connect creative students with game-changing mentors, work experiences, and career opportunities!We are looking to recruit an energetic and driven individual for the role of Industry Progression Manager at LSA who can communicate the ambitious and exciting goals of LSA to the creative industry. This unique role requires an individual who can forge strong relationships within the creative industries to generate mentoring and work experience opportunities for LSA students in order to ensure they graduate from LSA ‘work ready’. Candidates for this role should also have an awareness of the progression pathways available to LSA students, including higher education establishments.&nbsp;Responsibilities<ul><li>Establish and maintain productive working relationships with industry professionals and organisations to support student progression into the creative industries.</li><li>Manage the LSA Work Experience Programme to develop sufficient industry work experience opportunities to ensure that all students participate in work experience over the two-year course.</li><li>Manage the LSA Mentor Programme, recruiting industry professionals from all sectors of the creative industries and carefully matching them with student mentees who qualify for the programme.</li><li>Develop productive relationships with Higher &amp; Further Education providers and in collaboration with pastoral leads develop an effective programme to communicate HE &amp; FE opportunities and guidance to students (UCAS, Employability events, etc).&nbsp;</li><li>Effectively communicate the Mentor and Work Experience Programmes to LSA students and staff to maximise engagement in both programmes.</li><li>Record student engagement in the LSA work experience and mentoring programmes and monitor the impact of these programmes on student outcomes.&nbsp;</li><li>Oversee the practical and administrative tasks associated with the Mentor &amp; Work Experience Programmes.</li></ul>&nbsp;Knowledge, skills and experience<ul><li>Strong interest in and a good understanding of the UK creative industries</li><li>Motivated to work with young people to support their professional development and achievement of their career goals</li><li>Ability to work in a fast-paced busy school environment</li><li>Fully commit to LSA's supportive but challenging ethos and culture</li><li>Thrive on working in teams but able to work independently</li><li>Exceptional organisational skills with a keen eye for detail</li><li>Confident and outgoing both on the phone and in-person</li><li>Self starter and problem solver</li><li>Strong computer skills (GSuite, Canva, AirTable, Substack all used - training can be provided)</li><li>Commitment to Equality, Diversity &amp; Inclusion and making the creative industries accessible to all</li><li>Creative industry experience</li><li>Experience of working with young people (desirable)</li><li>Knowledge of progression routes and opportunities for young people within the creative industries</li></ul>&nbsp;We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.

LONDON SCREEN ACADEMY

London Screen Academy

Industry Progression manager

Closing date: 22nd September 2024Salary: £27,352 to £29,000 per year&nbsp;Become a property administrator at Southbank Centre and support a diverse team managing our iconic estate.We are a busy department responsible for maintaining the Southbank Centre estate and the department includes the following functions: Facility, Health &amp; Safety, Security, Sustainability, Projects, and Planning.This role will report to the Head of Health &amp; Safety, and Security but will support the wider department providing administrative support over different areas.This role is perfect for an experienced administrator looking to expand their knowledge of H&amp;S and Security and Property Management, with the opportunity to work on various responsibilities and projects.&nbsp;Responsibilities<ul><li>To provide comprehensive administrative support to the Property Team including diary management, finance and Health &amp; Safety, Security and Facilities database administration</li><li>Prepare regular statistical reports for meetings in a compelling way</li><li>Take the lead with internal communications: Drafting internal comms on Property Group achievements, microsite, and communicate with diary planning on the Property Group activities and proposed tasks</li><li>Develop and maintain positive working relationships with other departments, stakeholders, and external partners</li><li>Diary management for Security and Facilities, ensuring the property projects are properly uploaded on the event diary system</li><li>Contractor management such as obtaining the security passes, managing their documentation, arranging their arrival on site, responding to queries</li></ul>Finance administration<ul><li>Raise purchase orders</li><li>Respond to payment requests</li><li>Ensure event security and site security invoices are processed on a weekly basis</li><li>Work closely with internal teams to ensure that funds are allocated to the right event type</li></ul>General<ul><li>Ensure personal understanding of and adherence to all Southbank Centre Policies</li><li>Maintain working relationships with colleagues, working to continually improve the profile of the team and the department</li><li>Provide and promote the highest level of customer service, dealing with staff and contractors' queries in a professional and courteous manner</li><li>Manage workload proactively, to ensure tasks are completed in a timely manner and to the highest standards, according to priority, being mindful of budgetary constraints</li><li>Actively participate in meetings and forums where required (internal and external), contributing to and initiating ideas for the development of the department</li><li>Ensure that all compliance documents and records are efficiently uploaded</li><li>Maintain strict confidentiality regarding all matters of the Company’s affairs, especially when supporting investigations</li><li>Able to demonstrate an understanding of and commitment to the role that diversity and inclusion play in the activities of the Southbank Centre as a whole and in the work of this particular job</li><li>Any other duties as reasonably requested by your line manager and or Head of Department</li></ul>&nbsp;Knowledge, skills and experience<ul><li>Ability to work autonomously or as part of a team</li><li>Able to demonstrate a positive and proactive approach to work</li><li>Able to demonstrate initiative with the ability to problem solve and troubleshoot</li><li>Able to effectively communicate at all levels and the able to handle challenging situations and people</li><li>Capable of striving to achieve results at the highest standard</li><li>Able to demonstrate a working knowledge of IT and numerical skills: Excel pivot table analysis is essential and a working knowledge of DAX is desirable</li><li>Able to learn quickly and keen to broaden personal skills and knowledge</li><li>Process-driven and has the ability to balance and prioritise a busy workload</li><li>Continuously seek ways to improve personal, team and business performance</li></ul>If you feel you have just some of the required skills and experience but meet the person specification, we would still encourage you to apply; we are very open to continuing the training and development of individuals who are self-motivated to acquire new skills and knowledge relevant to the role.&nbsp;Benefits &amp; perksAs well as working at one of London's most popular and exciting sites the successful candidate will also benefit from the following:<ul><li>A min 5% employer’s pension contribution (rising to 9% depending on your employee contribution), from day 1 of employment</li><li>28 days annual leave, plus bank holidays (pro-rata for part time employees)</li><li>Hybrid working model is available after the first three months in the role (3 days office working, 2 days from home)</li><li>Enhanced sick pay</li><li>Enhanced family leave benefits</li><li>Up to 30% discounts at onsite retail, food and beverage vendors</li><li>Staff ticket offers for Southbank Centre events</li><li>Free entry to Hayward Gallery</li><li>Free/discounted entry with other reciprocal organisations</li><li>Free staff yoga</li><li>Free access to emotional support from a confidential specialist Employee Assistance Programme available 24/7</li><li>Season ticket loan</li><li>Cycle to work scheme</li></ul>&nbsp;To learn more about this role please download the attached Job Description.We welcome applications from people from a Black, Asian or Ethnically Diverse background or those who are D/deaf or disabled. If you wish to discuss reasonable adjustments such as a BSL interpreter for your interview please indicate this on your application form. Interviews will take place at The Southbank Centre. If you would like to speak to someone about any adjustments or concerns you can also email <a href="mailto:hrteam@southbankcentre.co.uk" target="_blank">hrteam@southbankcentre.co.uk</a> and we will be in touch with you to make the necessary arrangements.By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. The Southbank Centre is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all. We pride ourselves in building a supportive environment to enable the development of our staff.Please state in your application that you found this role through Creative Access.

The Southbank Centre

Property administrator

Closing date: 20th September 2024 at 4pmSalary: £25,000 - £28,000 depending on experienceLocation: Wandsworth, South-West London&nbsp;Join a dynamic team that empowers leaders through theatre-inspired communication skills training. Be the force behind these transformative programmes!Dramatic Resources specialises in inspirational communication skills training for business that draws on techniques from theatre. The aim is to help leaders understand the impact of their verbal and non-verbal communication in a range of business settings – meetings, presentations, negotiations, networking or when managing others - and to rehearse new behaviours to maximise their effectiveness in these situations. Our clients include major international corporations and leading global business schools, yet our approach is personal and friendly, with first-class service values.&nbsp;As Programme and Administration Coordinator your prime focus will be the administration and organisation of our in-person and online training events and ensuring that our small office runs smoothly. You will work with the Client Account Managers to ensure an excellent level of service and communication to our clients and trainer team around the world.&nbsp; You will also provide administration support to the Directors.&nbsp;ResponsibilitiesClients &amp; Logistics<ul><li>Day to day administration of our large scale, ongoing training programmes – booking trainers, creating schedules, distributing joining instructions/ Zoom/ MS Teams links, setting up, running and sending reports from online scheduling systems.&nbsp;</li><li>Liaising with client contacts to set up logistics once a training event has been confirmed and sharing logistical information with the trainer team so they are as well prepared as possible for each delivery.</li><li>Booking hotels for international travel, supporting the trainer team with ad hoc travel arrangements (in conjunction with external travel agent)</li><li>Administration of 1:1 coaching sessions, managing invites and diaries</li></ul>Programme Delivery<ul><li>Acting as a ‘technical host’ for virtual training courses (opening up links, putting participants into breakout rooms, spotlighting contributors etc.)</li><li>Supporting at in-person events in the UK and, on occasion, internationally.</li></ul>Administrative Support<ul><li>Formatting PowerPoints, reminder notes and other materials to be shared with clients / participants&nbsp;</li><li>Supporting the Creative Directors with administration of recruitment / onboarding / development initiatives for our international trainer community</li><li>Finance administration support (collating expenses receipts and summaries)&nbsp;</li><li>Providing some general administrative and PA support to the Company Directors</li></ul>Office Administration<ul><li>Answering the main business phone line, buying office and stationary supplies, basic technology support, organising team days, posting out materials etc.</li></ul>&nbsp;Knowledge, skills and experienceThe successful candidate will:<ul><li>Have excellent organisational, written and verbal communication skills</li><li>Have some experience working in a similar role, or a role with transferable skills</li><li>Understand the importance of absolute clarity and meticulous attention to detail when working with clients across continents and time zones</li><li>Be personable, friendly and able to maintain positive relationships with clients and colleagues at all levels</li><li>Have a good level of IT skills particularly Microsoft Office 365 and the ability to quickly get confident with new software. Knowledge of Monday and Canva desirable but not essential.&nbsp;</li><li>Be comfortable working independently and creating practical systems to successfully manage workload</li></ul>&nbsp;Benefits<ul><li>A friendly and informal working environment with a team of 6 full-time and one part-time staff in the office, located by Wandsworth Common, in South West London. Please note this is primarily an office-based role, with some flexibility.</li><li>22 days holiday (plus the days between Christmas and New Year).</li><li>‘Summer Hours’ half day Fridays in July &amp; August.</li><li>A place on our Open Course and opportunities to observe our work and take part in development workshops.</li><li>Theatre trips to see our team performing.</li></ul>&nbsp;To applyPlease send your CV with a covering letter explaining why you are the best candidate for this job, to Ruth Ingledow by clicking the 'Apply' button. As we pride ourselves on the standard of our written communication, the cover letter is an important part of this process.&nbsp;Closing date for applications: 4pm on Friday 20th September.&nbsp; There will be initial Zoom interviews on 24th September, followed by in-person interviews on 26th September.&nbsp;We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.

Dramatic Resources

Programme & administration coordinator

Closing date: 15th September 2024Salary: £35,000+ dependent on experience (+bonus +benefits)Location: The role will be based at our London office, Carmelite House,&nbsp;with a blend of in-office (3 days) and homeworking (2 days) per week.&nbsp;This is an exciting role providing administrative and organisational support to the chief executive of Hachette Children’s Group.Hachette Children’s Group is one of the largest children’s publishers in the UK, with an excellent track record in creating bestselling and award-winning books for children. &nbsp; We aim to cater for every child, with baby and pre-school books, picture books, gift, fiction, non-fiction, series fiction, books for the school and library market and licensed publishing.The Group publishes diverse authors, illustrators, series and licenses including: Cressida Cowell, Kes Gray, Jim Field, Onjali Raúf, J.K. Rowling, Kiran Millwood Hargrave, Matthew Syed, David Almond, Lauren Child, Dermot O’Leary, Francesca Simon, Alex T. Smith, Zanib Mian, Nadiya Hussain, Giles Andreae, Piers Torday, Rainbow Magic and Beast Quest.&nbsp; We are also the publisher of Enid Blyton, and the owner of Enid Blyton Entertainment.The Children’s Group is a division of Hachette, one of the largest publishing groups in the UK, with 12 publishing divisions and over 60 imprints.&nbsp;Key responsibilities<ul><li>Managing the CEO’s diary</li><li>Booking and co-ordinating travel</li><li>Managing the slides, agenda, and minutes for meetings &nbsp;</li><li>Supporting the CEO with office operations, reviewing and updating employee guidance notes, org charts and procedures</li><li>Supporting the other members of the HCG Board, as needed from time to time</li><li>Processing invoices and expenses</li><li>Arranging schedules for book fairs and other events</li><li>Booking author/agent lunches/dinners</li></ul>&nbsp;Who we're looking forThis role requires good communication, problem-solving and project-management skills, strong attention to detail and the ability to be flexible, adaptable and thrive in a fast-paced hybrid office environment.It would be equally suitable for someone wanting to get back into work after a career break as it would be for someone looking for their next role as an Executive Assistant. What really matters is that you are calm and tactful, take initiative, enjoy a challenge, enjoy working with a wide variety of people and projects and take pride in improving processes.Key attributes include:<ul><li>Significant office-based work experience, supporting a senior manager or team or both</li><li>Demonstrable experience of organising a complex administrative workload and juggling deadlines and priorities</li><li>Discreet and capable of dealing with commercially or personally sensitive information at the highest level</li><li>Demonstrable experience in communicating appropriately, unambiguously, and effectively with colleagues and third parties at a variety of levels, both verbally and in writing</li><li>Complex diary management and travel itinerary experience</li><li>Confident in the use of key IT programmes and able to adapt to using new systems and processes with ease</li><li>Outstanding interpersonal skills</li></ul>&nbsp;What we offerOur staff are our greatest asset, and our benefits reflect this:<ul><li>28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)</li><li>Private medical insurance</li><li>Generous pension schemes</li><li>Rent deposit loans</li><li>2 community days per year</li><li>Summer hours (finishing at 1pm on Fridays during the summer months)</li><li>Retail discounts through Hachette rewards</li><li>Cycle to Work scheme</li><li>Eye care vouchers</li><li>Wide-ranging training library</li><li>Development programmes (including mentoring)</li><li>Up to 70% off book purchases</li><li>A charity bookshelf</li><li>12 Staff-led employee networks that are voluntary, including&nbsp;Gender Balance, Thrive, Pride, All Together, Wellbeing&nbsp;and religious networks</li><li>Season ticket loans</li><li>And much more!</li></ul>&nbsp;Our commitmentHachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.Please state in your application that you found this role through Creative Access.The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit&nbsp;<a href="http://www.booktradeentrysupport.org/" target="_blank">www.booktradeentrysupport.org</a>

Carmelite House

Hachette UK

Executive assistant

Closing date: 16th September 2024 at 12 noonSalary: £43,000 - £45,000Hours: Monday to Friday, 10am to 6pm with additional hours as necessaryFirst round interviews: Wednesday 25th September 2024&nbsp;&nbsp;The Almeida Theatre is seeking an Operations Manager. This post is offered as a permanent, full-time contract.&nbsp;The Almeida is a London Theatre Company with a national and international reputation for producing work of the highest standard - achieving recognition through consistent critical acclaim, increasing national reach, international profile, full houses and breadth of audiences. Based in Islington the Almeida Theatre began life as a literary and scientific society – complete with library, lecture theatre and laboratory.&nbsp;We are known for creating brave, ambitious, compelling theatre. The company is led by Artistic Director Rupert Goold and Executive Director Denise Wood and under Rupert’s artistic leadership the heart of the Almeida’s vision is to make bold work which challenges and questions theatre, and the world we live in; bringing together the most exciting artists to interrogate, provoke, inspire and entertain audiences through new writing and reinvigorated classics.In addition to the main repertoire, there is an events programme including live and digital content, a full range of activities for young people, and productions regularly transfer to the West End and beyond. The Almeida is supported by Arts Council England and raises further income through ticket sales and the support of generous individual givers and corporate sponsors.This is a new role in the re-structured Finance and Operations team supporting the day-to-day operation and administration of the company – providing support to all departments ensuring that there are sound operational and financial resources underpinning the safe and effective day to day life of the organisation.The work of the Operations team is key to developing good communication between all departments, drawing together the key operational issues to ensure the most effective day to day running across both sites – being the Almeida theatre and the rehearsal rooms/offices.&nbsp;Key responsibilitiesHR<ul><li>Manage the Almeida HR strategy to create a positive and supportive culture of communication across the organisation</li><li>Oversee recruitment process</li><li>Issue contracts of employment</li><li>Maintain and update the HR policies and processes</li><li>Manage the Guardians scheme</li><li>Manage all aspects of staff training, training budgets, and keeping training up to date as part of the company’s legal compliance</li><li>Oversee and manage the collection of data for monitoring purposes</li></ul>Health &amp; SafetyThe Health &amp; Safety Committee meets regularly and is chaired by the Executive Director. The Operations Manager is a member of the Committee and takes day to day responsibility for Health &amp; Safety across the company as delegated by the Chief Executive, and Executive Director. Delegated responsibility for the productions sits with the Head of Production.<ul><li>H&amp;S includes mental health, occupational health and well being • Ensure that adequate H&amp;S, fire safety and first aid provision is maintained across the company</li><li>Ensure fire risk assessments and H&amp;S audits are maintained</li><li>Manage Fire Marshalls and Fire/Evacuation drills</li><li>Recording all incidents/accidents and reporting to Riddor when required</li><li>Key holder/first responder in emergency situations</li></ul>Estate management<ul><li>The Almeida’s property includes 108 Upper St rehearsal room/offices, Almeida Theatre, 109 Upper St rented accommodation &amp; 108 residential accommodation</li><li>Ensure that the day to day maintenance and repair is in good order and ensuring that all compliance issues of services is maintained</li><li>Manage the repairs and maintenance budget</li><li>Coordinate with Head of Production, Director of Finance and Operations and Chief Technician (Almeida Theatre) as appropriate</li></ul>Full details of the operation manager's key responsibilities can be found in the job description.&nbsp;Knowledge, skills and experience<ul><li>We are looking for someone who can be self-motivated, practical and flexible, with a positive outlook.</li><li>It is essential to have a minimum of five years’ experience of working in a producing theatre through either company/stage management, FOH/Theatre management or general management and also be IT literate, with experience of using Microsoft Excel, Word and Outlook.&nbsp;</li><li>You should be able to demonstrate attention to detail, have fundamental administrative skills and the ability to prioritise a busy workload and be a good team player.</li></ul>We also require experience of:<ul><li>Managing staff and ensuring that appraisals and training considerations are routine.</li><li>Drafting contracts and policies.</li><li>Managing budgets.</li><li>Managing maintenance and operations of buildings.</li><li>Data management and a working knowledge of GDPR.</li></ul>&nbsp;The Almeida Theatre is an equal opportunities employer, and our aim is to create a diverse and inclusive working environment which reflects the city we live and work in, and the communities and audiences that we engage with. The recruitment process is open to all. We are especially interested in hearing from candidates who are ethnically diverse, D/deaf and disabled and neurodiverse and working class as we want our team and our work to be informed and representative of the diverse community it serves.Please state in your application that you found this role through Creative Access.

Almeida Theatre

Operations manager

Closing date: Sunday 8th September 2024 at middaySalary: £50,000-55,000 per annum dependent on experienceContract: Full-time, permanent roleHours: Monday to Friday, 9.30am - 5.30pm, although flexibility will be required when overseeing some evening and weekend events&nbsp;Bring world-class music to diverse audiences and maximise commercial income at this historic Westminster venue!<a href="https://www.sinfoniasmithsq.org.uk/" target="_blank">Sinfonia Smith Square</a> is the exciting coming together of two much-loved and well-respected music organisations: the orchestra - Southbank Sinfonia, and the venue – St John’s Smith Square. We have rebranded to become Sinfonia Smith Square. At our heart: an ambitious orchestra – the upbeat of future classical music. At our historic London home: performances by established world-class artists. We have been welcoming musicians and music lovers to Smith Square Hall since 1969. From lunchtime recitals, Baroque festivals, late night jazz, to activities for families, we bring the joy of music to ever-wider audiences. Located in the heart of Westminster, Smith Square Hall (formerly St John’s Smith Square), is a Grade I listed 18th century Baroque masterpiece offering world class concerts alongside venue hire, in a unique and beautiful setting. We have an established venue team, which delivers corporate parties to award ceremonies. Our multi-purpose event space includes a stage with theatre lighting and a vaulted crypt for smaller functions.The Director of Commercial and Venue Operations is a crucial role at the heart of the organisation and is a member of the Senior Management Team reporting directly to the Chief Executive. This role is responsible for promoting and managing the venue, overseeing all operations within the building including commercial hire, concerts and community engagement programmes (the latter delivered by the Orchestra Team). The role is accountable for delivering increased commercial venue hire income targets, a need identified in our recent business planning process following the merger.This role will also be responsible for managing the Box Office team, managing the catering contract, working to improve the audience and visitor experience across all interactions with the organisation, both directly and virtually, and driving improvements to operational efficiency across all areas of the venue operations. In February 2024 we appointed Leafi as our caterer for a minimum 2-year term and is a concession based contract. This role will manage all aspects of the catering agreement.&nbsp;Key responsibilities<ul><li>Support the Chief Executive and Artistic Director in terms of strategy development and being accountable for setting annual targets and managing the operations budget, driving cost efficiencies across the organisation, particularly in the day-to-day operations of the venue.</li><li>Take overall responsibility for the venue calendar, being accountable for delivering the increased venue hire income targets set out in the Business Plan.</li><li>Promote the venue and grow commercial hires to maximise income generation. This should include networking across the sector, promoting filming, events, wedding celebrations, fashion shows and other corporate hires. A number of these relationships are managed by the Operations Coordinator directly, with the Director of Commercial and Venue Operations overseeing.<ul><li>This involves diary management, issuing standard contracts, gathering logistical information, providing invoicing information to finance team, licensing extensions. The Director of Commercial and Venue Operations is involved more closely where needed on more complex or unusual situations or complaints, or where needed at busy times, e.g. during the on-sale process.</li></ul></li><li>Work with the Operations Coordinator to manage public concerts in the venue, including agreeing equipment hire, stage and seating layouts. Liaising with colleagues for delivery of catering, logistical requirements and availability of venue vs orchestra needs. Ensuring hire information flows efficiently through to the Finance team to ensure prompt post-event invoicing and reconciliation.</li><li>Work with the Communications Team to ensure the organisation’s work reaches a wide and diverse audience. This will include engaging with the on-sale process, website management, our PR consultant and social media campaigns.</li><li>Lead the Box Office Team to ensure sales are maximised and that the organisation’s data is maintained and used efficiently and in full compliance with GDPR regulations.</li><li>Manage the catering contract with a particular focus on the agreed KPI’s and SLA’s. Work with the appointed caterer to ensure that events and performances are well catered for, and all elements of the catering function are integrated into our visitor offer throughout the day. Oversee general approach in terms of opening hours, menu and pricing with a view to maximising the financial contribution this area makes to the organisation. Peer review competitor venues on pricing, offering and service levels ensuring that The Footstool Café and Bar remains competitive.</li><li>Support the Venue Manager in terms of managing the casual staff team of ushers, crew, event security and cleaners. Reviewing resource levels to ensure efficient and appropriate cover for business and service needs. Ensure sufficient team members are trained as Fire Marshalls and First Aid.</li><li>Lead weekly operations meetings to ensure all aspects of venue management comply with health and safety regulations, are fully coordinated and events are delivered successfully.</li><li>Develop and oversee the Hire our Home section of the website with relevant copy and image updates.</li><li>Ensure all relevant policies are up-to-date and regularly reviewed, making recommendations for changes and improvements as required.</li><li>Line manage all direct reports effectively, ensuring all appraisals are undertaken in a timely manner and training needs identified and met.</li><li>Responsible for all venue licensing requirements including the Premises Licence, OFCOM radio licence and PRS. Ensure that relevant members of the team have a personal licence holder qualification where needed.</li><li>This post forms part of the senior team and will attend weekly SMT meetings and quarterly Trustee Board meetings and be responsible for preparing board reports on Operations activity as required.</li></ul>&nbsp;About youSinfonia Smith Square is able to achieve all it does thanks to a dedicated, collaborative, hard-working team.<ul><li>This role may particularly suit someone who has significant experience in Event Management and is looking for a role at Senior Management level.</li></ul>A detailed person specification specifying the relevant knowledge, skills and experience can be found in the job description.&nbsp;Additional informationThe role of Director of Commercial and Venue Operations is advertised as a full-time, permanent role. Regular hours of work are Monday to Friday, 9.30am - 5.30pm, although flexibility will be required when overseeing some evening and weekend events.&nbsp;Salary: £50,000-55,000 per annum dependent on experience. Sinfonia Smith Square operates an occupational pension scheme via NEST. Sinfonia Smith Square’s base and offices are at Smith Square Hall, London, SW1P 3HA, with additional office space at 4 Millbank, London, SW1P 3JA.&nbsp;Annual leave is 25 days plus statutory bank holidays. Notice period is 3 months, following a 6-month probation period.There is a 20% discount in the café at Smith Square Hall for staff members. All staff are eligible for two complimentary tickets for Sinfonia Smith Square fellowship concerts.&nbsp;Equal opportunities&nbsp;As an equal opportunities employer, Sinfonia Smith Square is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and we strongly encourage suitably qualified applicants from a wide range of backgrounds to apply for this position. We aim to operate an inclusive recruitment process; applications will be anonymised before being passed to the shortlisting panel. If you have any particular requirements, please let us know at any point during the process.&nbsp;To applyThe closing date for applications is midday on Sunday 8th September.&nbsp;<ul><li>To apply, click the 'Apply' button to access an application form and equal opportunities monitoring form available on the Sinfonia Smith Square website.&nbsp;</li><li>Email both forms to Operations Coordinator, Gabrielle Court by the closing date. Please note that late or incomplete applications cannot be accepted.</li></ul>If you would like to find out more about the role or would value an informal conversation about how it may suit you at this stage in your career, we would be very happy to hear from you. Please contact Rosie Fraser, Chief Executive, by email to arrange a call on <a href="mailto:rosie@sinfoniasmithsquare.org.uk" target="_blank">rosie@sinfoniasmithsquare.org.uk</a>Please state in your application that you found this role via Creative Access.

Director of commercial & venue operations

Salary: Up to £70k per annum, depending on experience&nbsp;Want to be at the heart of the international art scene?White Cube is one of the world’s leading contemporary art galleries, representing over 60 international artists and artist estates.&nbsp;Built on the belief that art has the power to enrich people’s lives, White Cube presents exhibitions in galleries located across three continents - in New York, London, Paris, Hong Kong and&nbsp;Seoul.The Executive Assistant will manage the Director's schedules, travel, and communications while supporting management tasks and sales administration. The role involves client liaison, office organisation, and assisting with the Director's public profile.&nbsp;Responsibilities&nbsp;Personal assistant<ul><li>Manage appointments for the Director’s professional diary ensuring the diary is synced and up to date on an hourly basis&nbsp;</li><li>Communicate schedule changes promptly and reorganise timely ensuring all parties are notified &nbsp;</li><li>Book restaurants, venues etc as required&nbsp;</li><li>Manage personal diary: events, holidays, reminders of birthdays and special events&nbsp;</li><li>Manage all aspects of travel coordination: travel research, visa applications, passport renewals; flight, car and taxi bookings, liaise with travel agents or book direct with transport companies as required&nbsp;</li><li>Prepare travel itineraries and travel information packs, collate and provide any required paperwork for meetings along with research on full directions/ maps etc</li><li>Reconcile Director’s credit card and cash expenses and collect receipts and provide promptly to Finance, process invoices, create and pass purchase orders&nbsp;</li><li>Ensure that company budgets are adhered to where applicable&nbsp;</li><li>Liaise with clients on arrangements for gallery tours, tickets etc</li><li>Project manage the Director’s online profile and social media accounts &nbsp;</li><li>Maintain office filing, archiving, and catalogue library for the Director’s office&nbsp;</li><li>Liaise with Operations and IT departments to maintain office supplies and ensure the smooth running of computer systems, iPhone and iPad for the Director’s office&nbsp;</li><li>Assist with ad hoc gift purchasing</li></ul>Management support<ul><li>Assist in obtaining management information on a regular basis to provide to the Director, to include reports on debtors, pro-formas, sales data, budgets, sales team info, artist statement etc</li><li>Prepare documentation on behalf of the Director for weekly Board meetings</li><li>Liaise with and gather information from gallery staff on behalf of the Director and arrange regular meetings as required&nbsp;</li><li>Coordinate and action management information in liaison with the Director&nbsp;</li><li>Ensure the Director is updated following Artist and Sales Liaison visits to artists’ studios or when new works are brought into the gallery for artists that the Director is not directly responsible for (i.e. artists that GSD is not Sales Liaison for)&nbsp;</li><li>Print and collate relevant press for the Director&nbsp;</li><li>Prepare the creation of information packs and presentation material for relevant artists forthcoming shows (that the Director is not SL for)&nbsp;</li><li>Working alongside the secondary market team oversee correct management of the gallery’s internal artists’ stock e.g. sales and acquisitions</li><li>Working with the secondary market team ensure internal artists coming up at auction are discussed and a strategy on acquisition is confirmed ahead of the sale</li></ul>Sales admin support (when required)&nbsp;Provide administrative support to the Global Sales Director’s Client Manager as required,&nbsp;prioritising duties as necessary on:&nbsp;<ul><li>Log and refuse offers on the sales database &nbsp;&nbsp;&nbsp;&nbsp;</li><li>Create Sales PDFs, invoice and sale packs</li><li>Select lists for events and mail outs</li><li>Organise client tickets for external events &nbsp;</li><li>Ensure details and images of new works by all artists are shown to the Director when circulated &nbsp;</li><li>Oversee, update and check current Sales PDFs for accuracy, making amendments as necessary alongside/with the relevant AA and Client Manager&nbsp;</li><li>Manage the Directors digital sale folders, delete sold works and keep data current and correct &nbsp;alongside/with the relevant AA and Client Manager&nbsp;</li><li>Assist the Director’s Client Manager with client research &nbsp;</li></ul>General&nbsp;<ul><li>Act as the point of contact for the Directors’ office in regard to client liaison when the Client Manager is not present&nbsp;</li><li>Attend staff meetings and gallery events as required&nbsp;</li><li>Maintain office filing, archiving and electronic database as required&nbsp;</li><li>Deal with other appropriate duties that may be allocated</li></ul>&nbsp;The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.

White Cube

Executive assistant to global sales director

Closing date: Thursday 12th September 2024Salary: £27,000-£32,000 per annum (dependent on experience) plus bonus opportunityHours: 37.5 hours a week, Monday – Friday. Contracted hours are 9.30am – 6pm with one hour for lunch.Location: The Fane office is based in Bloomsbury, London with the option to work from home up to 40% of the time.Reports to: Director Lucy Bond&nbsp;&nbsp;Passionate about books? Ready to bring literature to audiences worldwide? Manage operations, from live event book sales to the curation of e-commerce platforms, at this leading spoken word events organisation.Fane is a leader in the production and curation of spoken word events, bringing the most exciting names in culture and entertainment to audiences around the world. We programme over 500 live and online events each year. We also run LoveMyRead, the home of book gifting online.A huge part of what Fane does involves selling books, be that for consumer events, corporate engagements, or our e-commerce platform&nbsp;<a href="http://www.lovemyread.com/" target="_blank">LoveMyRead</a>. We are looking for a&nbsp;Book Operations Manager to drive all book related activities within the company forward.&nbsp; &nbsp;As the Book Operations manager you will&nbsp;oversee and manage the operations and logistics process for Live tours, distribution from the Fane warehouse, curation of the LoveMyRead website, and manage the warehouse team when it comes to distribution and stock maintenance.&nbsp;&nbsp;Key responsibilities<ul><li>Maintain computerised administration for all book sales for the Fane Group for consumer and corporate events</li><li>Liaise with sales departments at multiple publishers on terms, delivery, and delivery logistics</li><li>Liaise with the Live team and publishers with regards to terms for live events and bookselling at live events</li><li>Work with other promoters on live tours and events as an external bookselling partner&nbsp;</li><li>Ensure that where necessary all stock is signed and delivered safely to the Fane warehouse for distribution purposes&nbsp;</li><li>Manage the curation of books sold via all e-commerce platforms, working across promotions of stock on a regular basis with the Marketing department</li><li>Analyse with the marketing department how to best promote book sales alongside live tours and one-off shows&nbsp;</li><li>Keep Fane’s e-commerce platform updated to ensure the company uses signed stock effectively</li><li>Book and manage freelancers for live bookselling opportunities across the Fane Live programme.&nbsp;</li><li>Attend events where necessary to oversee the running of the book distribution/bookselling at live events&nbsp;</li><li>Liaise with venues to organise the distribution of books for live events&nbsp;</li><li>Work closely with the Customer Service team on all customer queries regarding books at live events&nbsp;</li><li>Oversee and manage the Book Distribution Coordinator to distribute all books purchased through the Fane Online programme and through the LoveMyRead platform</li></ul>&nbsp;Knowledge, skills and experienceEssential<ul><li>1-2 years of experience in a similar role&nbsp;</li><li>Ownership mentality&nbsp;</li><li>Strong interpersonal and communication skills (written and verbal)</li><li>Excellent working knowledge of Microsoft Office, in particular Excel</li><li>Experience of management&nbsp;</li><li>Accuracy and exceptional attention to detail</li><li>Ability to work in a fast-paced environment to short deadlines</li><li>Excellent time management skills</li><li>Team player with a positive attitude</li><li>Dynamic with a hands-on, can-do attitude</li><li>Willingness to learn and adapt to all kinds of situations</li><li>A high level of professional integrity</li><li>Honest, reliable, and hard-working</li></ul>Desirable<ul><li>Understanding of the publishing industry<ul><li>It would be useful but not essential if you have previous work experience within the sales team at a Publishing house</li></ul></li><li>Experience of line managing is desirable, but not essential</li></ul>&nbsp;Benefits<ul><li>£27,000-£32,000 per annum (dependant on experience) plus bonus opportunity</li><li>25 days annual leave plus 2 bonus days</li><li>Bonus leave - Mental Wellbeing Day and a day off in the month of your Birthday</li><li>£120 per quarter Employee wellbeing allowance&nbsp;</li><li>Access to a financial wellbeing coach</li><li>Access to private healthcare (following 1 years’ service)</li><li>Access to free counselling and mental wellbeing services through our Employee Assistance Programme</li><li>4% pension contribution</li><li>Free healthy snacks throughout the week for office based workers</li><li>Annual season ticket loan</li><li>Bike to work scheme</li><li>Complimentary tickets to Fane shows, Kilimanjaro Live events and access to free books</li></ul>&nbsp;How to ApplyClick 'Apply' to send a CV and cover letter to the Recruitment Team at Fane, outlining why you would be ideal for the role.&nbsp;We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.

Fane

Book Operations manager

Closing date for applications: Monday 9 September 2024 at 9amSalary: £31,000-£34,000 per annumInterviews: Week commencing 16 September 2024&nbsp;&nbsp;We are looking to recruit a dynamic and efficient administrator to support Central School of Ballet's artistic director.&nbsp;Central School of Ballet has an international reputation for delivering a ballet focused degree course - a BA (Hons) Degree in Professional Dance and Performance, training students for careers in classical ballet, contemporary dance and musical and dance theatre. Central School of Ballet is committed to addressing issues of under representation in ballet and Higher Education.&nbsp;As artistic coordinator, you will coordinate the timetable and scheduling of learning and teaching, and other artistic programming including supporting our student touring company Ballet Central.&nbsp;ResponsibilitiesHE Programme Scheduling and Timetabling<ul><li>Working closely with the Director of Higher Education and Artistic Director, administer and establish timetables ahead of each term and academic year</li><li>Liaise directly with artistic members of staff regarding their schedules</li><li>Liaise with the Higher Education team to ensure that the scheduling of student support sessions are considered and integrated into the timetable</li><li>Oversee the day to day running of the timetable, ensuring effective use of The Wessex Studios to deliver the higher education courses and related activities</li><li>Provide teaching and musician hour information to Finance Department where and when required</li><li>Assisting the Artistic Director, to provide suitable teaching cover where necessary</li><li>To ensure pianists and musicians are booked in line with timetable requirements</li><li>To action any timetable amendments where necessary to accommodate off timetable activities such as assessments or rehearsals, and provide all students and staff with a weekly update highlighting any amendments or changes</li><li>Assist the Artistic Director and Director of Higher Education to ensure assessors for assessments are booked</li><li>Liaise with the Reception and Widening Participation teams, to facilitate any external studio hires or classes outside of higher education, to ensure efficiency use of resources</li><li>To support the Artistic Director in scheduling staff and external examiners for assessments</li><li>Ensure activity calendar and timetables are cross checked and both up to date with important dates and events (Ad hoc)</li></ul>Ballet Central Tour – working with the Ballet Central Lead<ul><li>To facilitate the booking of Ballet Central’s annual tour, including the contractual and commercial negotiations at each venue, supported by the Finance and Communications departments</li><li>To act as the liaison managing the related logistics and delivery of these performances, in line with the programme created by the Artistic Director and Professional Training Lead.</li><li>To prepare choreographers’ contracts in consultation with the Artistic Director</li><li>To support the recruitment of tour staff including the Production Manager and the Stage Manager</li><li>To co-ordinate efficient accommodation and travel arrangements for all staff and students involved in the tour</li><li>To maintain accurate and full records of performances and venues visited</li><li>To ensure sound financial management of the tour and its delivery within agreed budgets and in accordance with the School’s Financial Regulations</li><li>To calculate, order and distribute per diems to staff in accordance with the School’s Expenses policy&nbsp;</li><li>To ensure Health and Safety compliance on tour, and appropriate insurance cover</li></ul>Onsite Activity<ul><li>To work with the Admissions and Registration Manager on co-ordinating the Artistic Director’s engagement in the schedule of UK and international auditions&nbsp;</li><li>To offer administrative support and project management of events and activities involving</li><li>Central students, including the support of rehearsal and class activity and lists, and the co-ordination of photo shoots</li><li>To act as a key contact and information point for students in matters related to Ballet Central activity</li><li>To project manage Ballet Central, other performances and hires in the Gable Studio Theatre as required</li><li>To manage the equipment and production facilities of the Gable Studio Theatre</li><li>To manage relationships with and employment of freelance technical staff as needed</li></ul>General<ul><li>To support Central School of Ballet’s commitment to addressing the barriers and inequality that some individuals and communities in our society face To adhere to School policies, procedures and guidelines</li><li>To help out with other studio hires as required</li><li>To assist, support and attend events/performances as requested</li><li>To contribute to the operating values and ethos of the School in line with Central’s mission and vision</li><li>To exercise discretion and confidentiality in business, HR and financial matters externally</li><li>To keep abreast of developments in key areas of responsibility and required knowledge</li><li>To maintain high standards of good practice</li><li>To adhere to Central’s commitment to the principles of Equality, Diversity and Inclusion in all matters</li></ul>&nbsp;Knowledge, skills and experienceEssential<ul><li>Excellent planning and administrative skills evidenced in previous work experience, preferably in an educational/arts setting</li><li>Understanding of the operational management of theatre productions or comparable activity</li><li>Ability to work flexibly within a team, as well as taking sole responsibility for the delivery of key projects</li><li>Understanding and commitment to working with students in a Higher Education context.</li><li>Excellent communication skills</li><li>Excellent IT skills – Word, Excel and Access database</li><li>Attention to detail</li><li>Ability to problem solve</li><li>A commitment to working to the principles of equity, diversity and inclusion</li><li>Excellent attention to detail</li><li>Good time management</li><li>Highly motivated and goal-driven</li><li>Ability to motivate others</li><li>Collaborative and a good team player</li><li>Strategic thinker</li><li>Interest in arts/performing arts and dance education.</li></ul>Desirable<ul><li>Experience of scheduling/timetabling</li><li>Knowledge of tour planning</li><li>Staff management experience.</li></ul>&nbsp;Due to the high number of applications that we receive we are unfortunately unable to contact unsuccessful applicants. Only successful candidates will be contacted.&nbsp;Central School of Ballet is an equal opportunities employer In line with school policy, this post requires an enhanced disclosure DBS check.We welcome and encourage applications from candidates who are under-represented in the creative industries.Please make sure that you state in your application that you found this role via Creative Access.

9 Operations / Facilities / Admin Permanent position Opportunities