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Closing date: 10th January 2025Salary:&nbsp;£27,000 per annum&nbsp;Reports to:&nbsp;Facilities Manager&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;Working pattern:&nbsp;Office-based, five days per week 8:30am - 5pmDepartment:&nbsp;FacilitiesLocation:&nbsp;5th Floor, HYLO 105 Bunhill Row, London, EC1Y 8LZ&nbsp;&nbsp;&nbsp;&nbsp;Bonnier Books UK has a new and exciting opportunity for a receptionist and executive assistant to join our dynamic team.In this role, you will be responsible for providing exceptional administrative support to our leadership board and acting as the first point of contact for our company. Your key duties will include managing a busy reception area, greeting visitors and clients with a warm and professional demeanor and providing general administrative assistance to our leadership board. You will also be responsible for coordinating schedules, arranging meetings, and ensuring the smooth running of our fantastic new office space.The ideal candidate will possess excellent communication and interpersonal skills, strong organisational abilities, and a keen eye for detail. You should be proficient in using various office software and have a strong track record of providing high-quality customer service. A positive attitude, flexibility with approach, and the ability to remain calm under pressure are also essential.If you are passionate about working in a collaborative and supportive environment and are eager to contribute to the success of a leading publishing company, we would love to hear from you.&nbsp;Responsibilities<ul><li>Greet and register all guests at HYLO</li><li>Arrange building passes for all new members of staff</li><li>Liaise with Bonnier Books UK’s building managers as required</li><li>Support the leadership board with diary management, as required&nbsp;</li><li>Book and manage meetings and room bookings, as required by the leadership board&nbsp;</li><li>Take responsibility for booking travel arrangements for the leadership board</li><li>Compile expense reports for leadership board</li></ul>&nbsp;Knowledge, skills and experience<ul><li>Excellent communication and interpersonal skills with a clear and considered communication style&nbsp;</li><li>Excellent attention to detail&nbsp;</li><li>Ability to build trust&nbsp;with staff at all levels</li><li>Collaborative and a team&nbsp;player</li><li>A self-starter who is proactive, flexible and solutions-focused with the ability to prioritise and efficiently manage their workload</li><li>Proficient in Microsoft Office, including Word and Excel</li><li>Some office experience would be an advantage.</li></ul>&nbsp;We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.&nbsp;

LABS Victoria House

Igloo Books

Black & White Publishing

Bonnier Books UK (Head Office)

Bonnier Books UK

Receptionist and executive assistant to leadership board

Closing date: 10th January 2025Salary: £27,000 per annum (+bonus +benefits)Location: The role will be based at our London office, Carmelite House, with a blend of in-office (3 days) and homeworking (2 days) per week.&nbsp;Have you got a knack for admin and a passion for details and data?Quercus is a dynamic, award-winning publisher. Known as a hit-maker that regularly finds books that surprise and delight readers, we are international in our outlook and publish an exciting and diverse range of authors. From established bestsellers to new voices, what draws our publishing together is the magic ‘quirk' in Quercus: independence, flair, warmth and creativity.&nbsp;Quercus is a division of Hachette, one of the largest publishing groups in the UK, with 12 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds.&nbsp;What you'll be doing<ul><li>Working with all departments, the Editorial Operations Assistant has an overview of the entire publishing process and is responsible for the smooth flow of bibliographic data across our publishing systems.</li><li>Responsible for setting up new titles and contract details in our publishing database, Biblio, and running regular checks on data for all imprints, their role is crucial in ensuring that information is complete, correct and timely.</li><li>They also provide administrative support for cross-departmental processes and the rest of the Editorial Operations team.</li></ul>&nbsp;Who we are looking for<ul><li>We are looking for someone who is passionate about detail, accuracy and systems, and who enjoys data input.</li><li>The role requires attention to detail, good organisation, an ability to prioritise a busy workload and a sound knowledge of computer packages, particularly Excel.</li><li>An interest and knowledge of SEO and optimising metadata would be an advantage as well as experience in an administrative role.</li></ul>&nbsp;What we offerOur staff are our greatest asset, and our benefits reflect this:<ul><li>28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)</li><li>Private medical insurance</li><li>Generous pension schemes</li><li>Rent deposit loans</li><li>2 community days per year</li><li>Summer hours (finishing at 1pm on Fridays during the summer months)</li><li>Retail discounts through Hachette rewards</li><li>Cycle to Work scheme</li><li>Eye care vouchers</li><li>Wide-ranging training library</li><li>Development programmes (including mentoring)</li><li>Up to 70% off book purchases</li><li>A charity bookshelf</li><li>12 Staff-led employee networks that are voluntary, including&nbsp;Gender Balance, Thrive, Pride, All Together, Wellbeing&nbsp;and religious networks</li><li>Season ticket loans</li><li>And much more!</li></ul>&nbsp;Our commitmentHachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit&nbsp;<a href="http://www.booktradeentrysupport.org/" target="_blank">www.booktradeentrysupport.org</a>Please state in your application that you found this role through Creative Acccess.

Carmelite House

Hachette UK

Editorial operations assistant

Closing date: 13th January 2025 at 5pmSalary: £29,131 per annumStart date: ASAPLocation: Highbury, London&nbsp;Are you passionate about improving the prospects for young storytellers within film and tv?We are looking to recruit an energetic and driven individual for the role of Industry Department Assistant at LSA. The successful candidate will be enthusiastic at the prospect of working with young people and have the admin and organisational skills to support the LSA Industry department in providing broad ranging industry engagement programmes to London Screen Academy students.This unique role requires an individual who is a self starter and successful multitasker, who can assist the Industry department’s three programme managers and the dept director; can support students to engage with LSA’s industry engagement programme and can effectively communicate with professionals working within the creative industries.&nbsp;Responsibilities<ul><li>Assisting the three Industry Dept. Managers and the Dept Director with administrative, logistical and technical support to ensure the effective delivery of all of the industry engagement programmes and opportunities which the provides for the LSA community</li><li>Liaising with industry professionals to ensure effective management of the safeguarding, logistical and technical requirements of their work with LSA</li><li>Supporting LSA students to maximise their awareness of and engagement with the industry engagement opportunities provided to them whilst at LSA</li><li>Undertaking the administrative tasks required for Industry trips for students e.g. set visits, studio tours etc., including completing risk assessments, journey planning and obtaining parental consents</li><li>Assisting in the creation of effective department communications to effectively promote the work of the industry department and the industry engagement activities it creates both internally to the LSA community (staff, students &amp; parent/ carers) and externally to professionals working within the creative industries</li><li>Maintaining Industry Dept. tracking systems to record industry engagement opportunities to ensure accurate data is recorded regarding both student and Industry partner engagement</li><li>Timely and comprehensive communication with specialist teams, including technical, IT and premises departments to ensure successful execution of industry engagement activities within the LSA building</li><li>Generic research to support the work of the Industry Department</li></ul>&nbsp;Knowledge, skills and experience<ul><li>Strong interest in and a good understanding of the UK creative industries</li><li>Motivated to work with young people to support their professional development and achievement of their career goals</li><li>Ability to work in a fast-paced busy school environment</li><li>Fully commit to LSA’s supportive but challenging ethos and culture</li><li>Thrive on working in teams but able to work independently</li><li>Exceptional organisational skills with a keen eye for detail</li><li>Confident and outgoing both on the phone and in-person</li><li>Self starter and problem solver</li><li>Strong computer skills (GSuite, Canva, AirTable, Substack all used - training can be provided)</li><li>Commitment to Equality, Diversity &amp; Inclusion and making the creative industries accessible to all</li><li>Creative Industry experience</li><li>Experience of working with young people (desirable)</li></ul>&nbsp;We are committed to diversifying the screen industries and increasing the diversity of our team is an important step towards this goal. We would especially welcome applicants who are from Black, Asian or Minority Ethnic groups, who are currently under-represented in our teaching staff. We welcome applicants from all backgrounds, of any sexual or gender identity, neurodiverse applicants, adults of any age or religious belief and encourage applications from people with a disability.Please state in your application that you found this role through Creative Access.

LONDON SCREEN ACADEMY

London Screen Academy

Industry department assistant

Closing date: 12pm, 2nd January 2025Salary: £26,250 per annumWorking hours: 5 days per week and evening work where necessaryHoliday: 20 days paid leave in addition to public holidays and 3 days between Christmas and New Year&nbsp;This is an opportunity for someone in the early stages of their career who is keen to learn about the day-to-day running of a theatre company.As Executive Assistant you will be at the heart of the organisation providing comprehensive support to the Executive Director. You will be a central point of communication for the Executive Director within the organisation and the initial contact for Trustees. The Executive Assistant is a position requiring discretion and confidentiality. The successful candidate will have access to a range of information and have insight into strategic ambitions and planning of the company.This post requires someone who enjoys organisational and administrative tasks, someone who can be confident and personable when communicating whether in person, over the phone or email, and who enjoys multi-tasking, prioritising workload and forward planning in a fast paced and dynamic environment.&nbsp;Knowledge, skills and experienceEssential<ul><li>Proven organisational skills and an ability to prioritise a wide variety of tasks to meet multiple deadlines.&nbsp;</li><li>Exceptionally strong planning, administration, organisational and people skills</li><li>Experience of complex diary management</li><li>Experienced and timely minute taker who can work in detail with speed, accuracy, and professional discretion</li><li>Ability to identify and interpret matters of urgency, prioritise workload, and action accordingly</li><li>Ability to work autonomously with minimal direction, as well as collaboratively within a wider team</li><li>A confident approach and ability to meet changing deadlines and respond proactively to internal and external pressures</li><li>A professional attitude with respect for discretion and confidentiality</li><li>Excellent verbal and written communication skills</li><li>Excellent numerical skills</li><li>Excellent IT skills, particularly in MS Office packages, Outlook diaries, Accounting Software, Dropbox and Gmail/Drives</li><li>Excellent interpersonal skills</li><li>Professional attitude, especially under pressure with deadlines and conflicting interests</li></ul>Desirable<ul><li>Enthusiasm for the arts and/or experience working in a creative environment</li><li>Experience of working in a professional theatre environment</li><li>Experience of working in a charity or with a board of trustees</li></ul>&nbsp;The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.We welcome and encourage applications from candidates who are under-represented in the creative industries.&nbsp;Please state in your application that you found this role through Creative Access.

Tall Stories

Executive assistant

Closing date for applications: Monday 13th January 2025 at 11.59pmSalary: £25,207 per annumDuration: 12 monthsRole type: TraineeshipWorking hours:&nbsp;9.30am - 5.30pm, Monday to Friday, with 1 hour lunchLocation: London (working from the office at least three days per week)Interviews: Week commencing 27 January 2025Start date: From February 2025&nbsp;Are you a friendly and highly organised individual with plenty of curiosity about the bookselling world?<a href="https://www.booksellers.org.uk/home" target="_blank">The Booksellers Association</a> is a membership organisation for all booksellers in the UK and Ireland, representing over 95% of bookshops. Its membership is made up of bookselling chains such as Waterstones, WH Smith and supermarkets, as well as more than 1,000 independent bookshops. Its mission is to support, represent, promote and celebrate bookshops and booksellers. The BA is committed to improving diversity and inclusiveness in the bookselling sector, both in the workplace, and in the range of books on bookshop shelves. For the BA's full statement on DEI please visit <a href="https://www.booksellers.org.uk/industryinfo/industryinfo/Creating-Inclusive-Bookshops" target="_blank">this link</a>.The role extends across two departments, Membership and Events, and involves performing administrative and organisational tasks as well as providing support to the BA's bookselling members. The successful candidate will receive a thorough induction from their two line managers and, during their internship, will gain operational and administrative experience in two fields.&nbsp;Key activitiesMembership<ul><li>Support the application and joining process, uptake and processing of membership, and service delivery</li><li>Provide front-line advice (telephone, email, letter, online) to potential and existing members and ensure timely fulfilment of advice</li><li>Work with others to coordinate and ensure effective member recruitment and retention</li><li>Help develop prospects database (including lapsed records and event participants)</li><li>Ensure high-quality administration and records management for potential and existing members</li><li>Administration of SANs (Standard Address Numbers)</li><li>Recruitment follow-up calls and emails to past enquirers</li><li>Update of The Bookselling Year, the BA’s annual wallchart for members</li><li>Issuing of the monthly e-newsletter for the BA Learning Skills Hub &nbsp;</li></ul>Database management, reporting and outputs<ul><li>Support the operation and development of the membership and publisher databases, including liaison with IT</li><li>Help administer membership subscriptions, including collection and logging of turnover and dispatch of mailing</li><li>Manage data entry and maintain accurate and up-to-date database records</li><li>Generate member lists from the database for BA staff and BA partners and produce labels for mailings</li><li>Run database queries to select appropriate members’ details for mail shots, data sales and marketing selections</li></ul>EventsSupport the management of all BA events and conferences:<ul><li>Respond to member enquiries about events</li><li>Process registrations and invoices for events and conferences</li><li>Develop and manage the online registration system and booking forms, working with Event Manager, BA Accounts Department and IT Department</li><li>Liaise with delegates to collate relevant information and requirements, such as dietary, for each event</li><li>Prepare name badges, delegate materials and event collateral</li><li>Edit the BA events website, including creating new photo galleries and generating content</li><li>Assist with a twice-yearly events newsletter, using email marketing software</li><li>Prepare regular email bulletins to members about upcoming events</li><li>Assist with technical support for virtual or hybrid events</li><li>Work with the Social Media Manager to promote events across BA Social Media channels</li><li>Ensure that events run smoothly by working onsite, alongside the Conference &amp; Events Manager</li></ul>Nero Book Awards<ul><li>Carry out occasional (holiday cover) administration for the Nero Book Awards: log entries, liaise with publishers, assist with the distribution of books to judges as necessary</li></ul>Special Projects<ul><li>Provide ad hoc admin support for BA Managing Director and Head of Campaigns on special projects – examples would include grant administration, taking minutes at meetings, database logging, desk research, phone calls.</li></ul>&nbsp;Who we're looking for&nbsp;<ul><li>A good team player</li><li>Hard-working, polite, friendly and cheerful</li><li>Excellent customer service skills</li><li>Microsoft Office experience essential, including good Excel skills</li><li>Knowledge of and experience in using digital meeting platforms such as Teams and Zoom</li><li>Accurate, logical, practical and organised</li><li>Meticulous attention to detail</li><li>Tactful and diplomatic</li><li>Enthusiastic</li><li>Excellent written and oral communication skills</li><li>Competent numerical skills</li></ul>&nbsp;To apply<ul><li>Log in to your Creative Access account or register today to apply for this opportunity</li><li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li><li>Once submitted, you can no longer amend your application, so proof-read carefully</li><li>Do not contact the company directly</li><li>Please email any queries about this role to Creative Access at this address:&nbsp;<a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li></ul>&nbsp;This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people,&nbsp;those undergoing gender reassignment / transitioning&nbsp;and individuals from lower socioeconomic backgrounds.The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

The Booksellers Association

Membership and events executive

Closing date for applications: 13th January 2025 at 11.59pmSalary: London Living WageDuration: 6 monthsWorking hours: 35 hours per week, full-timeLocation: Office-based at headquarters in Shepherd's Bush, London, W12Start date: March 2025&nbsp;This exciting placement provides a hands-on opportunity to explore the connection between theatre and publishing and the diverse roles in a specialist publishing house.<a href="https://www.nickhernbooks.co.uk/" target="_blank">Nick Hern Books</a> is the UK's leading specialist performing arts publisher with over 1,500 plays and theatre books in their catalogue. As a company, they are passionate about developing and increasing support for underrepresented voices and showcasing diverse stories.As a Publishing Intern, you will have the opportunity to shadow and learn from members of the team in every department: editorial, production, sales, marketing, rights, finance and customer service.You will be a valued member of the team, gaining experience and skills for the rest of your career, be that in publishing or theatre.&nbsp;Key activitiesSome of your tasks will include (but not be limited to) the following:<ul><li>Office duties – assisting with customer orders; processing invoices and payments; organising couriers; dealing with incoming and outgoing post; replenishing office supplies, etc.</li><li>Editorial – reading and commenting on submissions; copyediting manuscripts.</li><li>Production – proofreading and checking corrections; preparing files for print.</li><li>Marketing – compiling and proofreading materials such as review quotes, metadata, digital assets, newsletters, etc.</li><li>Sales – generating sales reports; attending events.</li></ul>&nbsp;What we're looking for<ul><li>Demonstrable interest and knowledge of theatre.</li><li>A genuine passion for starting a career in theatre and/or publishing.</li><li>Strong organisational skills and attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to bring a fresh perspective and contribute meaningfully.</li><li>Collaborative team player with a proactive approach.</li></ul>&nbsp;To apply<ul><li>Log in to your Creative Access account or register today to apply for this opportunity</li><li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li><li>Once submitted, you can no longer amend your application, so proof-read carefully</li><li>Do not contact the company directly</li><li>Please email any queries about this role to Creative Access at this address:&nbsp;<a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li></ul>&nbsp;This opportunity is open to Black, Asian and ethnically diverse candidates.This role is part-funded by the&nbsp;Mo Siewcharran Memorial Fund which support internships for young talent from ethnicities that are under-represented in the theatre, publishing and music industries.

Nick Hern Books

Publishing intern

Closing date for applications: 3rd January 2025Salary: £27,401 per annum plus benefits including a final salary pension scheme, generous annual leave, and flexible and hybrid working.&nbsp;Contract: Permanent, working 35 hours per week.&nbsp;(Arts Council also recognises the benefit of flexible working as a valued part of the way we work and welcomes applications from individuals who require flexibility).Location: Manchester or Birmingham.&nbsp;(The role will be based at the office base listed; however, we are operating a hybrid way of working and support our staff to make use of remote working options when combined with regular on-site contact days with other members of the team, normally 1-2 days a week).&nbsp;Launching a career in arts funding and development?The Development Initiatives team within the Investment Centre oversees the design and delivery of the Arts Council’s development programmes, including Global Talent Visas, Libraries Development Framework, Museums Accreditation and Collections Designation.&nbsp;The Development Initiatives Operations team provides advice, reports and services to committees and teams across the organisation, including decision makers, Relationship Managers and Investment Centre teams. The team organises and supports a number of decision meetings and decision making processes. Support is also provided across our external delivery partners and governing bodies.The team is also responsible for ensuring high quality guidance is available (both internal and external) and that we are responding to the needs of our stakeholders in this area. The team is also responsible for maintaining accurate records and detailed filing systems.&nbsp;ResponsibilitiesThe Assistant, Development Initiatives Operations, will be responsible for:<ul><li>Supporting the Global Talent Visa team by carrying out key functions, including triaging applications and sharing information with programme partners and decision makers.</li><li>Supporting the Senior Manager Development Initiatives Operations and the wider Development Initiatives Operations team to ensure timely and efficient delivery of our administrative processes.</li><li>Acting as point of contact for the team to provide routine information, advice and guidance on the work and responsibilities of the team.</li></ul>&nbsp;Knowledge, skills and experienceEssential<ul><li>Proven administrative experience of supporting different colleagues and managing conflicting demands.</li><li>You will also some experience of grant funding or development programmes.</li><li>You will be highly organised with the ability to juggle multiple priorities and exercise effective judgement when organising, planning and managing complex tasks, and you will have the ability to initiate work and perform according to self-imposed timetables.</li><li>You will have first-rate interpersonal and communication skills – both speaking and in writing – and the ability to communicate in a confident and engaging manner with the ability to both communicate complex information, simply and the ability to influence people when providing technical advice and support.</li><li>You will have a good understanding of the current diversity agenda and its relationship to the work of the role.</li></ul>Desirable<ul><li>An understanding of the arts and cultural sector.</li><li>Experience of using IT systems, including Microsoft Word, Excel and Outlook.</li></ul>&nbsp;Please note: We do NOT accept CVs or cover letters as part of our recruitment process. If you require any documentation in an alternative format, please contact&nbsp;<a href="mailto:recruitment@artscouncil.org.uk" target="_blank">recruitment@artscouncil.org.uk</a>&nbsp;&nbsp;&nbsp;Arts Council are committed to being an inclusive employer, building an inclusive workplace, and recruiting a workforce that is as diverse as the communities we serve. However, you identify, and whatever background you bring with you, we welcome you to apply for a role at Arts Council.Disabled, D/deaf and/or neurodivergent people and those from Black, Asian and Ethnically Diverse backgrounds are underrepresented in our workforce so we particularly encourage applications from people in these groups.Please state in your application that you found this role via Creative Access.

Arts Council England

Assistant, Development Initiatives Operation (IC122)

Salary: £40,000 - £42,000 dependent on experienceDepartment/Team: Theatre OperationsResponsible to: Head of Building OperationsContract: Fixed Term – 12 months, March 2025 (or sooner) – March 2026Location: Flexible mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NBHours: Full-Time (Usual working hours are Monday–Friday, 10am–6pm with some occasional out of hours work - e.g. evenings and weekends - as required).The Old Vic offers the ability to work these flexibly under the guidelines in our Ways of Working policy. Additional hours may be necessary in order to fulfil the requirements of the post&nbsp;Lead health, safety, and compliance efforts in one of London's most iconic cultural spaces.The purpose of this fixed term role is to provide health, safety and compliance support for the Old Vic Theatre Operations team during the mobilisation, opening, and initial period of operation of The Old Vic Backstage during 2025. In addition to providing ‘back-fill’ support for team members focusing on that project, this role will assist with identifying and documenting new safe ways of working, processes and policies associated with opening a new six-floor public space.The Health &amp; Safety Compliance Manager works within the Theatre Operations Team. In their role they will have day-to-day oversight for all health, safety and compliance matters - including providing H&amp;S support to colleagues across the Theatre, ensuring that we have good contractor management processes and good record keeping in place. They will ensure there is a holistic approach to Health, Safety and Compliance across the Old Vic. &nbsp;Areas of responsibilityH&amp;S and compliance knowledge, skills, training and monitoring<ul><li>Staying up-to-date and circulating relevant legislation and codes of practice.</li><li>Supporting the Head of Building Operations to ensure that Old Vic H&amp;S and compliance policies are up-to-date, suitable, sufficient and reviewed regularly.</li><li>Identifying and developing relevant training across The Old Vic, and ensuring that training is suitable, high quality and good value.</li><li>In collaboration with the Head of Building Operations, maintaining an overview of the training regime and record keeping for essential life, safety and security critical systems, from a H&amp;S &amp; Compliance perspective.</li><li>Carrying out health and safety workplace inspections and audits within all areas of the organisation and prioritising action to be taken to resolve any outstanding issues.</li><li>Working with the Head of Building Operations and The Old Vic’s external advisors to run regular Health and Safety Audits and Fire Risk Assessments of all sites, ensuring that any key changes are reviewed and re-assessed between audits.</li><li>As appropriate; sharing, advocating and liaising with external H&amp;S bodies.</li></ul>Culture and risk management<ul><li>Developing and promoting a positive culture across the organisation in relation to Health and Safety.</li><li>Seeking to apply a consistent but flexible approach to health, safety, and fire across all areas of the business whilst remaining mindful of the creative process. Carrying out training as required, including new starter H&amp;S inductions, Fire Marshal and evac chair training.</li><li>Developing strong relationships and influencing behaviours across all areas of The Old Vic to facilitate the promotion of health and safety awareness and drive best practice.</li><li>Reducing harm by promotion of a positive and pro-active health, safety and compliance culture within the Old Vic - and ensuring that everyone working at The Old Vic is aware of and understand their H&amp;S responsibilities.</li><li>Identifying and reviewing key risks to inform overall H&amp;S and related work planning.</li><li>Support the Operations Director and Head of Building Operations to maintain The Old Vic’s H&amp;S Risk Register.</li></ul>Data and reporting<ul><li>Ensuring thorough and appropriate safety records are maintained and anything of concern is promptly reported to the Head of Building Operations.</li><li>Leading on the H&amp;S management of Blue Lemon [The Old Vic’s H&amp;S &amp; Learning Management System management system], including ensuring accuracy of data and facilitating training across the organisation.</li><li>Analysing H&amp;S data and recommending actions or improvements where necessary.</li><li>Organising and preparing reports for meetings as required; such as the H&amp;S Committee, internal management and Board meetings.</li></ul>Incidents, strategic emergency response team (SERT) and business continuity planning<ul><li>Investigating and documenting accidents, incidents and dangerous occurrences and providing meaningful statistics and advice to management.</li><li>Acting as a specialist responder for incidents, emergency responses.</li><li>Contributing to Old Vic business continuity planning.</li></ul>Licencing<ul><li>Assisting with The Old Vic Backstage premises licence application process, including coordinating and attending meetings with the Licencing Authority as required.</li><li>Supporting with Minor Licence Variation applications for the theatre.</li><li>Ensuring that health, safety and compliance processes support licence conditions.</li><li>Assisting in the dissemination of awareness about licence conditions.</li></ul>Health &amp; safety management support<ul><li>Providing support to the Head of Building Operations in the management of health, safety, and compliance across The Old Vic.</li><li>Ensuring that H&amp;S policies, practices, and procedures are adhered to (and documented) across all areas.</li><li>Undertaking Old Vic wide projects as appropriate to enhance our systems and procedures e.g. accident report systems, risk assessment software etc.</li><li>Supporting teams in writing up and reviewing risk assessments, prioritising remedial actions and monitoring their implementation to minimise risk to employees, visitors and assets.</li><li>Alongside the Head of Building Operations, provide advice, guidance, and assistance to all managers in the implementation of policies and systems in order to ensure the achievement of required standards and working practices.</li><li>Where possible introduce initiatives that will enhance health and safety standards and awareness.</li><li>Attending the Health &amp; Safety Committee meetings.</li><li>Coordinating and minuting the Health &amp; Safety Steering Group meetings.</li><li>Ensuring that minutes and actions arising from Health &amp; Safety Steering Group meetings are circulated to members and risks escalated to the Head of Building Operations or Operations Director as required.</li><li>In the Head of Building Operations’ absence, attending Technical H&amp;S Meetings.</li></ul>Compliance: life safety, contractor management, permits to work, responsible person etc<ul><li>Working with colleagues across the organisation to ensure that all life safety systems are maintained and inspected regularly in line with relevant guidance to minimise the risk of any business interruption and ensuring any changes in legislation are met.</li><li>Having ownership of the onboarding and record-keeping process for contractors, ensuring that these are kept up to date and that all staff are aware of their responsibilities when engaging contractors to work on site.</li><li>Alongside colleagues in the Technical department, managing the Theatre’s Permit to Work procedures.</li><li>Managing H&amp;S related compliance and ensuring that all relevant licencing and certification is valid and up to date.</li><li>Ensuring that asbestos is assessed, managed and reviewed regularly, that key personnel receive the relevant training, and that the Asbestos Register is shared with staff and contractors in advance of any work in relevant areas.</li><li>Acting as a Deputy Responsible Person in relation to Legionella Management, ensuring that we are adhering to our Water Management Plan.</li><li>Ensuring that all contractors have submitted the relevant and requisite documentation prior to the commencement of works (RAMS, insurance, etc) and that any necessary Permits to Work are in place.</li></ul>Building security<ul><li>Supporting the Head of Building Operations in the management of The Old Vic’s technical security systems, including providing CCTV footage to Police or other authorities as required.</li><li>Ensuring that ways of working, policies and processes prioritise the safety and security everyone in the building.</li><li>Working with the Operations Administration Coordinator to ensure that there are good records for all keys, alarm fobs and security passes issued to staff – and overseeing the upkeep of the Key Safe Log.</li></ul>Capital building projects and capital expenditure<ul><li>Support the Head of Building Operations and the Operations Director, with the planning, development and implementation of all fire, safety, security and compliance elements of capital building and capital expenditure projects, ensuring that changes made during works do not compromise the plans and interfaces with the current building and strategies.</li><li>Inputting into site-wide strategies for fire, safety, security, and compliance - liaising with relevant contractors and consultants to review cause and effect and establish a hierarchy of control between the relevant strategies.</li><li>Assisting the Head of Building Operations with operational planning in relation to health, safety and compliance - in preparation for completion of capital building projects, and in relation to all requirements for Old Vic Backstage in particular.</li></ul>This is not an exhaustive list of duties and the Theatre's management may, at any time, allocate other tasks which are of a similar nature or level.&nbsp;Knowledge, skills and experienceEssential<ul><li>Hold an IOSH (or Tech IOSH) qualification.</li><li>Demonstrable experience in a similar role with strong awareness of health and safety procedures and practices and a strong understanding of compliance.</li><li>Experience of dealing with internal and external stakeholders at all levels including senior leaders, colleagues, and contractors.</li><li>Ability to build relationships and communicate with a diverse range of people in a professional manner.</li><li>A flexible attitude with the ability to adapt accordingly to the role.</li><li>Demonstrable ability to use initiative to provide options and solutions for a fast-paced, time bound, changing, often reactive, service.</li><li>Action oriented, with the ability to take the initiative and deliver results.</li><li>Sensitivity in dealing with confidential information.</li><li>Excellent IT skills.</li></ul>&nbsp;We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We are particularly keen to receive applications from people of the global majority, LGBTQ+, neurodiverse and disabled candidates.The employer reserves the right to close the listing and stop accepting applications sooner than the original deadline. Therefore we strongly recommend applying at the earliest opportunity.Please state in your application that you found this role through Creative Access.

The Old Vic Theatre

Health and safety compliance manager

Closing date: 6th January 2025Salary: £40,000 - £45,000 dependent on experience and location (+bonus +benefits)Location: The role will be based at our London or Sheffield office, with a blend of in-office (3 days) and homeworking (2 days) per week.&nbsp;Manage and inspire a team to deliver top-quality, future-proof content for global learning success.Hachette Learning is the home of accessible, future-proofed educational resources where we put students, teachers and parents at the heart of everything we do. Our goal is to help every teacher and learner across the globe to succeed by creating and delivering high-quality content and support.Hachette Learning is a division of Hachette, one of the largest publishing groups in the UK, with 12 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds.&nbsp;What you'll be doing<ul><li>The job holder will lead a team of editorial staff managing in-house projects as a key part of the Product Delivery team, supporting the Division in the delivery of the product roadmap.</li><li>The job holder will manage the recruitment, training, resourcing and career development of a team of Editorial Project Managers, and is responsible for ensuring effective, streamlined processes are used throughout.</li><li>This role will be the departmental point of contact for all resource requests and will determine in-house or out-of-house route. They will manage the division’s in-house capacity, allocating new projects to the in-house team, and create and implement processes to support effective resource management.</li><li>The role is responsible for managing workload and performance to deliver agreed content on schedule, within budget and to appropriate quality.</li></ul>&nbsp;Who we're looking for<ul><li>The ideal candidate will be an experienced line manager who has managed large teams of editors.&nbsp;</li><li>They will have managed a variety of complex print and digital products from manuscript to publication, ideally in educational publishing or related field.&nbsp;</li><li>They will have excellent project management skills, and have extensive experience managing budgets and suppliers.&nbsp;</li><li>We are looking for someone who has strong capacity management skills, able to resource and oversee multiple products through to publication.&nbsp;</li><li>They will have proven process improvement skills and have experience in implementing new processes.</li></ul>&nbsp;What we offerOur staff are our greatest asset, and our benefits reflect this:<ul><li>28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)</li><li>Private medical insurance</li><li>Generous pension schemes</li><li>Rent deposit loans</li><li>2 community days per year</li><li>Summer hours (finishing at 1pm on Fridays during the summer months)</li><li>Retail discounts through Hachette rewards</li><li>Cycle to Work scheme</li><li>Eye care vouchers</li><li>Wide-ranging training library</li><li>Development programmes (including mentoring)</li><li>Up to 70% off book purchases</li><li>A charity bookshelf</li><li>12 Staff-led employee networks that are voluntary, including&nbsp;Gender Balance, Thrive, Pride, All Together, Wellbeing&nbsp;and religious networks</li><li>Season ticket loans</li><li>And much more!</li></ul>&nbsp;Our commitmentHachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.Please state in your application that you found this role through Creative Access.The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit&nbsp;<a href="http://www.booktradeentrysupport.org/" target="_blank">www.booktradeentrysupport.org</a>

Resourcing and capacity manager

​Closing date: 10am, 6th January 2025Salary: £27,500 (£22,000 pro rata) plus pension contributionsLocation: Bristol (hybrid working)Contract: 28 hours per week until end of December 2025Interviews: Will take place in Bristol on Wednesday 15 January 2025&nbsp;This is an exciting opportunity for a skilled and organised individual with a passion for music and technology, who is eager to drive innovation and accessibility within an inclusive music programme.As Music and Technology Officer, you will play a key role in supporting the musical and technical operations of the <a href="https://noyo.org.uk/" target="_blank">National Open Youth Orchestra</a> (NOYO), contributing to its success and impact for young disabled musicians.&nbsp;Your responsibilities will include managing music resources and equipment, supporting the creation of music resources and arrangements. As well as providing musical and technical guidance to musicians and their families, teachers and Music Leaders, you will support the development of our accessible musical instrument, <a href="https://theclarion.uk/" target="_blank">the Clarion</a>.&nbsp;&nbsp;Knowledge, skills and experienceEssential<ul><li>Significant experience in music, music technology and live music</li><li>Fluent in reading and working with standard musical notation (Grade 5 music theory or equivalent)</li><li>Confident in using Sibelius software</li><li>Competent with music technology hardware and software, with a demonstrable ability to learn new music technology quickly and confidently</li><li>Proven ability to deliver technical support for musicians, teachers, and ensembles</li><li>Highly organised, with strong administrative and IT skills</li><li>Ability to support and train others in music technology</li><li>Effective verbal and written communication, and strong interpersonal skills; able to tailor complex musical or technical information appropriately for different individuals and audiences</li><li>Capacity to work independently, meet deadlines and be adaptable</li></ul>Desirable<ul><li>Grade 8 music theory or equivalent</li><li>Experience working with young disabled musicians</li><li>Knowledge of emerging music technologies and accessibility in music education</li><li>Knowledge of alternate musical notation, e.g. guitar tab, percussion notation etc.</li></ul>&nbsp;Diversity, equity, and inclusion are at the heart of who we are. We take our responsibility to acknowledge, challenge and dismantle barriers within music and our organisation extremely seriously. To that end, we are especially interested in receiving applications from Disabled people.We also recognise that systems of privilege, structural disadvantage and barriers to participation often intersect with one another. For this reason, we particularly welcome applications from people from other structurally disadvantaged backgrounds and underrepresented groups. This may include people from the Global Majority, migrants, refugees, LGBTQIA+ people and/or people from economically disadvantaged backgrounds.Please state in your application that you found this role through Creative Access.

11 Operations / Facilities / Admin Opportunities in United Kingdom