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Salary: £26,780 per annum
 
Join The National Gallery! As their studio coordinator, you'll manage and monitor the workflow of the busy creative team.
The responsibility of the studio coordinator is to enable the smooth running of the creative team’s workload by managing traffic and design requests from across all Gallery departments. Responsible for allocating design work across the team of designers and for assessing and interrogating briefs and schedules. Creating, managing and updating complex exhibition schedules. Supporting the head of creative and the whole creative team.
 
Responsibilities
<ul>
<li>Acting as the first port of call for the creative team. Managing, assessing, monitoring and allocating all design requests, queries and questions relating to design work and general operations</li>
<li>Creating and managing departmental production schedules, prioritising work to ensure all projects are produced to deadline, following up with the requesting department if required</li>
<li>Manage and monitor design requests for the team, using own initiative and sound judgement to allocate work to designers based on their expertise and workload, ensuring work is shared evenly throughout the team</li>
<li>Creating, managing, and continually updating overarching exhibition design schedules to aid future exhibition planning and to assist the head of creative in allocating designers to particular exhibitions</li>
<li>Communicate effectively and clearly with key internal and external clients ensuring that relationships are strong and expectations are well managed</li>
<li>Meeting and advising colleagues and contractors about work and schedules</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Degree level or relevant working experience managing workflow systems for a team (ideally for a design studio)</li>
<li>High level of organisational skills</li>
<li>Demonstratable attention to detail</li>
<li>Knowledge of using a workflow system, such as Asana</li>
<li>Demonstrable ability to plan effectively</li>
<li>Proven ability to work effectively within a team</li>
<li>Ability to set priorities and work independently with strong initiative</li>
<li>Strong communication skills</li>
<li>Positive and effective team player</li>
<li>Able to juggle multiple projects at once</li>
<li>Able to prioritise and work to tight deadlines</li>
<li>Ability to cope under pressure within a busy team</li>
<li>Ability to make sound judgements when allocating work across designers</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Gallery

The National Gallery

Studio coordinator

Salary: £25,500 per annum
 
Shakespeare’s Globe is looking for a assistant to the artistic director to join their theatre &amp; performance department.                        
Shakespeare’s Globe Theatre Department delivers a busy production schedule with a repertory system running in both the Globe Theatre over Summer and the Sam Wanamaker Playhouse over Winter. A small in-house team manage every aspect of the shows from Casting to Music and produce shows, events and films all year round. 
 
The role
Shakespeare’s Globe is currently seeking an assistant to the artistic director, provide administrative, creative and practical support to the artistic director and the theatre department as a whole.  
This is an essential role in the theatre department supporting a wide range of activities, particularly aspects relating to the work of the artistic director in the co-ordination of projects and contacts of the artistic director and theatre department. This role leads on the assistant directors programme and supports the new writing work of the department.  
The successful candidate will be an excellent communicator with strong organisational skills, able to demonstrate tact and sensitivity while maintaining strong relationships with internal and external stakeholders. They will demonstrate a keen interest in theatre and thrive in a varied role which requires keeping abreast of new work, emerging talent and developments in the industry. 
 
Knowledge, skills, experience
<ul>
<li>Administrative and ideally assisting experience</li>
<li>Experience of working in a busy office environment</li>
<li>Strong administrative and organisation skills, with a high-level of computer literacy and experience of the Microsoft Office package and email systems</li>
<li>Strong communicator, with an approachable manner when dealing with a wide range of staff and artists at all levels</li>
<li>Flexible, collaborative and adaptable approach</li>
<li>Calm under pressure, with a professional manner</li>
<li>Excellent attention to detail</li>
<li>Experience of minute taking and accurate recording of meetings</li>
<li>Diary management skills and understanding of appointment booking using computer systems, minute taking and accurate recording of meetings.</li>
<li>Ability to respect confidentiality with diplomacy and sensitivity</li>
<li>Excellent time-management with a proven ability to prioritise and meet deadlines while managing a busy workload</li>
<li>A positive attitude with a high-level of self-motivation and ability to work on own initiative</li>
<li>A commitment to diversity and inclusion</li>
<li>A passion for theatre and the arts</li>
</ul>
 
Deadline: 12pm Monday 4th July 2022
  
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Shakespeare's Globe

Assistant to the artistic director

Closing date: 12 noon on 4th July 2022
Salary: £22,887 per annum
 
Want to play a key part in providing solid administrative support to the V&amp;A Academy? 
V&amp;A Academy is a school of creativity. We put on courses, workshops and events for a wide range of adult audiences, online and in-person. Our administrator provides three main forms of support: technical and administrative support for our online students, helping everyone feel comfortable with Microsoft Teams and get the most out of their learning experience; technical support for speakers on courses, providing training on lecturing online, and helping out with AV and IT for in-person events; day-to-day administrative support for the team, collecting and analysing feedback and usage data, logging sales, creating new user accounts and lots of general wizardry like mail-merging or using Flows and Power Automate to solve problems for the teams.
 
 
Responsibilities
<ul>
<li>Supporting our learners: creating new user accounts, changing user passwords, providing technical assistance to learners, helping them to log in, and get the most out of their learning environment</li>
<li>Supporting our speakers: providing technical guidance and Microsoft Teams training to our speakers and practitioners; issuing booking confirmation memos</li>
<li>Supporting our producers: creating and provisioning course Teams to spec; adding and removing users from O365 groups; keeping our CRM records beautifully clean; managing MS365 licenses; recording sales and learner engagement data; monthly KPI reporting</li>
<li>Supporting the team: updating user guidelines, documentation and FAQs; keeping up-to-date with software changes, including security updates</li>
<li>Other administrative duties, such as raising and chasing payments</li>
<li>Not being afraid to spot a process that isn’t working right and suggesting ways to fix it</li>
</ul>
 
The museum’s five values of generosity, collaboration, sustainability, equity, and creativity shape our everyday professional practice and behaviours and the post holder will be expected to demonstrate these values in how they work. We particularly welcome applications from disabled and global majority candidates as people from global majority backgrounds and disabled people are currently under-represented throughout the V&amp;A.
Please state in your application that you found this role through Creative Access.

Victoria and Albert Museum

Administrator

Closing date:  3rd July 2022
Salary: in the region of £26,000 depending on skills and experience
 
We are seeking an enthusiastic editor with excellent communication and team working skills, to join the successful schools STEM team.
Education changes lives forever. It broadens horizons, breaks down barriers, and fires imaginations. Like the University of Oxford of which we are a part, we are committed to uncompromising standards, freedom of expression, and the enrichment of lives through education. This is our motivation, our purpose, and our mission. It is why 100% of the money we make is reinvested into education and research. It is why we all care deeply about reaching more people, in more places, with world-class learning and research materials and services.
The Education Division provides books and digital resources across Primary, Secondary, Trade and Children's markets, both for the UK and for customers around the world. We are passionately committed to our mission to educate and inspire through book, board, and screen. The STEM team at OUP publish a wide range of successful educational for ages 3 to 18, working with teachers, educational partners, and industry experts to ensure maximum impact on educational outcomes.  
If you are looking for a chance to be part of a creative team to help develop engaging and innovative science and maths resources for schools in a busy and collaborative environment then this opportunity will interest you.
 
 
Responsibilities
<ul>
<li>Progressing resources through the production process, from manuscript to finished product</li>
<li>Editing and testing content to ensure it fits market and business needs</li>
<li>Developing skills in print and digital resource production for the schools market.</li>
<li>Proactive problem-solving to ensure that resources come out to schedule and within budget</li>
<li>Liaising with colleagues, freelancers, authors and suppliers</li>
<li>Monitoring spend against defined budgets</li>
</ul>
We operate a hybrid working policy and expect this role to require approximately 1 day per week in the Oxford office. 
 
 
Knowledge, skills, experience
<ul>
<li>Have a passion for STEM education</li>
<li>Have relevant science background or experience</li>
<li>Have an eye for detail and the desire to further develop good editing, organisational, and communication skills</li>
<li>Have experience editing content or teaching a STEM subject</li>
<li>Have excellent spelling, punctuation, and grammar</li>
<li>Be keen to understand new skills and processes, including the use of technology</li>
<li>Be able to work with a range of common software, including Microsoft Word and Excel</li>
<li>Have an interest in the schools market, including classroom practice and curriculum</li>
</ul>
Desirable:
<ul>
<li>Familiar with online learning tools such as MyMaths and Kerboodle</li>
<li>Teaching experience or training</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Oxford University Press

STEM editor

Closing date: 3rd July 2022
Salary: £22,000
 
If you're passionate about the publishing of academic journals &amp; keen to kickstart your career in publishing, check out this opportunity to join the Oxford University Press.
We have been a leading figure in publishing for more than 500 years. We have always been a forward-looking organization, maximizing the technology for the day, but the digital revolution is bringing enormous change, fast. That same spirit of adventure and entrepreneurialism is critical to our future success. In a fast changing publishing landscape, OUP welcomes the inquisitive, the inventive, and the ambitious; people who challenge the conventional, and pioneer the possible.
We believe that the skills you bring to OUP are just a starting point. We want you to have the opportunity to expand your abilities, and innovate and develop in areas which both interest you, and support your aspirations.
 
Responsibilities
As our new Journals Publishing Assistant, you will be a key member of our global Publishing Support Team, providing administrative and editorial support across our multi-disciplinary portfolio of academic Journals.  You will be supporting the team with:
<ul>
<li>The management of existing journals through administrative and research support</li>
<li>Preparing the regular publishing update reports for Society partner journals covering a wide range of performance measures</li>
<li>Providing regular data reports and analytics to support and develop Journal strategies</li>
<li>Organising meetings, attending and taking minutes as appropriate, undertaking catering, travel and room booking arrangements and paying of expenses</li>
<li>Completing relevant payments and tracking efficiently and accurately</li>
<li>Ensuring journal home pages are up to date, for example by maintaining Editorial Board details, or adding new data or features</li>
<li>Maintaining relevant and appropriate gratis subscriptions across a list of titles</li>
<li>Maintaining the journals contracts repository and maintain best practice in data management</li>
<li>The acquisition process with preparation of proposals</li>
<li>Working with other U.S. and UK Journals departments as required to accomplish tasks and enhance communications between NY, Cary, and Oxford, UK.</li>
<li>Assisting in launch of acquired journals and participate in launch meetings</li>
<li>Special projects as assigned, including assisting with organization of annual U.S. Oxford Journals Day</li>
</ul>
We operate a hybrid working policy and expect this role to require infrequent days in the Oxford office. 
 
 
Knowledge, skills, experience
<ul>
<li>Good organizational skills and the ability to work independently</li>
<li>The ability to pick up new tasks and learn new systems and processes quickly</li>
<li>A good team spirit and the ability to work collaboratively</li>
<li>Self-discipline with the ability to manage and balance priorities under time pressure</li>
<li>Good attention to detail and numeracy</li>
<li>Excellent spoken and written English</li>
<li>Experience with Microsoft Office products</li>
</ul>
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Publishing assistant

Closing date: 4th July 2022
Salary: in the region of £28,000 depending on skills and experience
 
Take your marketing knowledge to this upcoming role with a leading figure in publishing for more than 500 years. 
Oxford University Press has always been a forward-looking organization, maximizing the technology for the day, but the digital revolution is bringing enormous change, fast. That same spirit of adventure and entrepreneurialism is critical to our future success. In a fast changing publishing landscape, OUP welcomes the inquisitive, the inventive, and the ambitious; people who challenge the conventional, and pioneer the possible.
As our new Sales Enablement Training Coordinator, you will be responsible for evaluating, devising, and implementing the sales tools required for sales team training and customer facing presentations; to drive sales revenues for the UK Sales Teams.  The ideal candidate will have a background in and understanding of marketing, which could have been gained from work experience or education.  You should have a proactive attitude and the ability to work on your own initiative, alongside excellent communication skills and an interest in the Education sector.
 
Responsibilities
<ul>
<li>Create customer facing sales presentations for brands/strands/trade as required, in agreement with relevant Brand Mangers and Sales Enablement Training Manager; ensuring they are on time, on message and to a high standard.</li>
<li>Create product/sales training courses, in agreement with sales Enablement Training Manger; ensuring they are on time and to a high standard.</li>
<li>Schedule regular reviews/feedback of both sales presentations and training courses ensuring everything is up to date and stored in the appropriate place.</li>
<li>Manage own workload; considering sales team priorities and amend schedules when appropriate, communicating clearly at each stage.</li>
<li>Support Heads of Sales with conference and meeting presentations.</li>
<li>Keep up to date with termly sales marketing campaigns to inform training and presentation structures.</li>
</ul>
We operate a hybrid working policy and expect this role to require approximately 1 day per week in the Oxford office. 
 
 
Knowledge, skills, experience
Essential
<ul>
<li>Previous marketing experience or a marketing qualification with work placement</li>
<li>Excellent interpersonal, communication and team working skills</li>
<li>Ability to prioritise a heavy workload with maximum attention to detail</li>
<li>Innovative and creative with a willingness to continually learn and apply best practice</li>
<li>Able to work independently</li>
</ul>
Desirable
<ul>
<li>Experience of Articulate</li>
<li>Experience of marketing Software</li>
<li>Knowledge of the UK Education Market</li>
<li>Experience of Microsoft Teams for meeting scheduling, communication, and file management</li>
</ul>
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Sales enablement training coordinator

Closing date: 6th July 2022
Salary:  in the region of £25,000 depending on skills and experience
 
This is a great chance to continue building your marketing career in a supportive and experienced team where innovative ideas are welcomed and development is prioritised.
We have been a leading figure in publishing for more than 500 years. We have always been a forward-looking organization, maximizing the technology for the day, but the digital revolution is bringing enormous change, fast. That same spirit of adventure and entrepreneurialism is critical to our future success. In a fast-changing publishing landscape, OUP welcomes the inquisitive, the inventive, and the ambitious; people who challenge the conventional, and pioneer the possible.
 
Responsibilities
<ul>
<li>As our new Marketing Executive, you’ll play an integral role in developing and executing on Academic Marketing strategies to engage with our core audiences of researchers, faculty, practitioners, and librarians</li>
<li>Marketing Executives work closely with managers to create campaign plans, write content, develop digital advertising campaigns, and conduct channel and performance analysis</li>
<li>Our culture prioritises adaptability, analytics, and collaboration</li>
<li>This is a fast-paced environment where you can take your foundational marketing skills to the next level through our hands-on learning approach and increased opportunities for end-to-end campaign ownership</li>
<li>Proactive and clear communication is key to success as a Marketing Executive</li>
<li>You’ll be working closely with your own tight-knit team, but also others in our 200-person marketing department, as well as colleagues in editorial, sales, and product</li>
<li>You may also be representing OUP to external stakeholders such as authors, journal editors, academic society representatives, and institutional customers</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Experience of having worked in a marketing role</li>
<li>Experience understanding strategy and applying it at a tactical level</li>
<li>Experience implementing marketing campaigns</li>
<li>Ability to build strong stakeholder relationships</li>
<li>Strong analytical and communication skills</li>
</ul>
 
We are thinking through how we use our offices in the future and are open to discussing flexibility within this such as a blend of office and home working. We expect this role to require approximately 4 days per month in the Oxford office.
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Marketing executive

Closing date: 3rd July 2022
Salary: depending on skills or experience
 
Expand your publishing abilities, make important new connections, and contribute your marketing expertise to this role with Oxford University Press.
We have been a leading figure in publishing for more than 500 years. We have always been a forward-looking organization, maximizing the technology for the day, but the digital revolution is bringing enormous change, fast. That same spirit of adventure and entrepreneurialism is critical to our future success. In a fast changing publishing landscape, OUP welcomes the inquisitive, the inventive, and the ambitious; people who challenge the conventional, and pioneer the possible.
We believe that the skills you bring to OUP are just a starting point. We want you to have the opportunity to expand your abilities, and innovate and develop in areas which both interest you, and support your aspirations.
 
 
Responsibilities
<ul>
<li>As our new Marketing Executive (Journals), you will develop and implement marketing strategies across your journal lists, under guidance, based on departmental goals and objectives</li>
<li>This role also supports Managers across their team on campaign implementation</li>
<li>You will have responsibility for development and implementation of strategic marketing plans, communication with key stakeholders, leading and directing campaigns, development and implementation of key content strategies, implementation of third-party event/conference strategies, analysis and market knowledge and on an internal basis, will liaise with books, journals and online editorial staff, representatives across the marketing division and other administrative functions</li>
<li>On an external basis you will have contact with key societies, authors, external journal editors, suppliers such as printers, designers, advertisers and news outlets and journalists</li>
<li>We operate a hybrid working policy and expect this role to require approximately 2 days per month in the Oxford office. </li>
</ul>
 
 
Knowledge, skills, experience
<ul>
<li>Strong understanding of, and experience in, marketing</li>
<li>Understanding of, and experience in, marketing to a range of audiences</li>
<li>Strong analytical skills</li>
<li>Effective communication with external and external customers – negotiation and influencing</li>
<li>Experience in publishing (preferable)</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Closing date: 5th July 2022
Salary: In the region of £22,500 depending on skills or experience
 
Are you ready to start your publishing career with the Oxford University Press?
Education changes lives forever. It broadens horizons, breaks down barriers, and fires imaginations. This is our motivation, our purpose, and our mission. It is why 100% of the money we make is reinvested into education and research. The Academic Division is the largest division of OUP, and responsible for Academic publishing around the world, including dictionaries and reference; higher education; scholarly, professional, and trade books; Journals; and Online products. Its main offices are in Oxford and New York, but it also has a presence in Canada, India, China, and Japan.
This is an exciting opportunity to start your career in publishing with OUP as an Editorial Assistant within the Content Development Books team. We are looking for someone efficient, professional, and proactive to work as part of a team of Editorial Assistants that provide administrative and editorial support to the department.
 
 
Responsibilities
<ul>
<li>Provide editorial and administrative support at all stages of the editorial publishing process across all formats, as part of the Content Development Team.</li>
<li>Assist in project set-up, including creating or recording accurate product/content data using various internal systems (e.g., Oxford Publish) and running P&amp;Ls from the system.</li>
<li>Process and track content and data, within defined procedures.</li>
<li>Under limited guidance, process standard contracts.</li>
<li>Support authors, including answering basic, routine queries and directing more complex queries to appropriate internal staff. Provide standard materials, explain content-delivery preparations, and maintain the relationship between authors and OUP.</li>
<li>With supervision, learn how to manage new-in-paperback projects and/or projects from the point of author-delivery to handover to Production.</li>
<li>Process and track payment requests through relevant systems to ensure timely and accurate payments to suppliers, authors, and freelancers.</li>
<li>When requested, provide administrative support as required for the Heads of Content Development and Head of Editorial Operations, carrying out regular or ad hoc tasks as directed to help the department run effectively.</li>
<li>Assist with preparing content for handover to Production.</li>
</ul>
For this role, we are open to considering a part time working pattern, at a minimum of 4 days per week.
We operate a hybrid working policy and expect this role to require approximately 2 days per month in the Oxford office. 
 
 
Knowledge, skills, experience
The successful candidate will be organised and have a passion for publishing looking to join a supportive, creative and innovative team. Other skills and experience required include:
<ul>
<li>Be self-motivated, proactive, detail-oriented, receptive to feedback, and learn quickly</li>
<li>Have excellent organizational, time-management, and project-management skills, and the ability to balance a variety of responsibilities/projects and manage time effectively to meet deadlines</li>
<li>Be able to work consistently within established timeframes</li>
<li>Have strong oral and written communication skills</li>
<li>Have excellent proofreading and research skills</li>
<li>Have proficiency in word-processing and spreadsheet applications</li>
<li>Be able to work quickly, accurately, and diplomatically under pressure</li>
<li>Be able to work efficiently and effectively in a virtual environment</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

Editorial assistant

Closing date: 9:00am 1 July 2022
Contract: permanent, working 35 hours per week 
Salary: £23,410 per annum plus benefits including a final salary pension scheme, generous annual leave. 
 
Arts Council England is seeking to recruit a talented Assistant to join our Estates and Facilities team at our head office in Manchester. 
As an Assistant, Estates and Facilities, you will play a vital role in an efficient, courteous and professional service to staff and visitors. This position is 35 hours per week to be worked between 08:00 and 18:00 Monday to Friday, and some travel to other offices may be required occasionally.
 
Responsibilities
Some of your primary duties in this Assistant, Estates and Facilities role will include:
<ul>
<li>Reception and staff inductions/office tours</li>
<li>Raising purchase orders to suppliers and contract administration</li>
<li>Monitoring and reporting planned and reactive maintenance</li>
<li>Generally contributing to maintaining a healthy and safe environment for staff and visitors</li>
</ul>
A full job description will be available for download when applying.
 
Knowledge, skills, experience
<ul>
<li>To apply for these Estates and Facilities Assistant role, you should have experience in a customer-facing position and be approachable and reliable</li>
<li>You should also possess excellent working knowledge of Microsoft Office, including Outlook, Excel and Teams, and the ability to use various IT systems</li>
<li>In addition, you should be able to prioritise and respond to changing priorities whilst working effectively within a small team</li>
<li>The ability to communicate effectively at all levels, including face to face and in writing, is also essential</li>
<li>Please note that full training will be given, and there will be opportunities to participate in other relevant training</li>
</ul>
 
Arts Council are committed to building an inclusive employer and workplace and recruiting a workforce that is as diverse as the communities we serve. However, you identify, and whatever background you bring with you, we welcome you to apply for a role at Arts Council. 
Disabled, D/deaf and/or neurodivergent people, those from Black, Asian and Ethnically Diverse backgrounds are underrepresented in our workforce so we particularly encourage applications from people in these groups.
Please state in your application that you found this role through Creative Access.
If you require any documentation in an alternative format, please contact <a href="mailto:recruitment@artscouncil.org.uk" target="_blank">recruitment@artscouncil.org.uk</a>

34 Operations / Facilities / Admin Jobs