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Are you curious and always looking for opportunities to improve and develop? Want to join The Economist Group's HR team in London?
The Economist Group is the leading source of analysis on international business and world affairs. We deliver our information through a range of formats, from newspapers and magazines to conferences and electronic services. What ties us together is the objectivity of our opinion, the originality of our insight, and our advocacy of economic and political freedom around the world.
Currently we are seeking an HR generalist to join our London based HR team. In this role you will support the employee on-boarding process, including producing contracts, conducting pre employment checks and running HR new joiner briefings. The HR generalist will provide great services to our internal customers, developing trusted relationships with key stakeholders and will work with the wider team on global projects and initiatives.
 
How you will contribute?
<ul>
<li>Coordinate employee right to work authorisations and manage the company sponsorship licence requirements</li>
<li>Manage the authorisation and on-boarding process for agency workers and freelancers in line with the new IR35 government guidelines</li>
<li>Produce contractual documentation for all employment changes (salary changes, promotions, and any contractual variations)</li>
<li>Record and maintain all employee data on PeopleHub (HRIS), and on-line files to ensure records are up to date.</li>
<li>Prepare reports and provide insights on employee data</li>
<li>Work closely with the  payroll team   and communicate any salary and benefit changes to them</li>
<li>Liaise with our pension provider and the payroll team  to produce pension and life assurance reports </li>
<li>Coordinate benefit schemes</li>
<li>Provide employees with advice on all policies and HR processes</li>
<li>Manage the company family friendly policies, including employee briefings and producing documentation</li>
<li>Manage international mobility, including immigration</li>
<li>Ensure legal compliance in all countries within the EMEA (Europe, Middle East, Africa) region</li>
<li>Maintain employee sickness records and highlight any long term absences or patterns</li>
<li>Manage the leaver process, including conducting exit interviews and provide evaluation of these interviews</li>
<li>Produce employment references and other references for current and previous employees</li>
<li>Take ownership of your tasks and  introduce new ideas to evolve your processes and procedure</li>
</ul>
 
The ideal skills for this position include:
<ul>
<li>Excellent communication skills with the ability to communicate professionally and maintain a high level of confidentiality</li>
<li>A collaborative approach to working, both internally within the team and with your business stakeholders of all levels</li>
<li>Delivery of great service to your customers with it being a key focus in all that you do</li>
<li>Have excellent prioritising skills and an ability to use your judgement to manage your stakeholders expectations and deliver on time</li>
<li>Problem solving, you can identify issues and find solutions with an excellent attention to detail</li>
<li>That you are flexible and deliver your day to day commitments without being phased by unexpected tasks which may interrupt that</li>
<li>An affinity for learning, someone curious and always looking for opportunities to improve and develop</li>
<li>That you are able to communicate with all levels of the business in both written and verbal form</li>
<li>A flair for introducing new ideas for continuous improvement of the employee experience</li>
<li>Experience working in a similar position, ideally with experience in at least one other European country</li>
<li>Experience of using an HRIS, preferably Sage People</li>
<li>A CIPD or equivalent qualification or be studying toward this is desirable but not essential</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

The Economist Group

The Economist

The Economist Group - NYC Office

The Economist Group - DC Office

A Short Film On The Economist Group 

Working At The Economist Group 

HR generalist

Closing date: Wednesday 17th August at 10am
Salary range: £25,000-£30,000 per annum, according to experience.
Interviews: TBC
 
This is a unique role, requiring an understanding of the workings of an orchestra, and the ability to understand and apply complex rules for fee calculations.
An important part of the Finance Team’s work is the payment of fees to the freelance musicians including those who play in the Orchestra, work with LSO Discovery or perform at other concerts and events. The LSO is seeking a numerate and highly organised Player Fees Coordinator to be the musicians’ key point of contact for financial and related matters and who will have primary responsibility for processing the player fees for all aspects of the LSO’s work, working alongside the Finance &amp; Resources Manager to ensure that all payments are calculated accurately and paid promptly.
This role also involves responding to ad hoc queries from players and providing administrative support in a number of related areas, such as LSO Member administration, instrument insurance and loans to players for instrument purchases. 
The successful candidate will be used to working methodically and to a high degree of accuracy, and able to consistently meet key deadlines.  This is not a pure finance role, and previous accounting knowledge is not essential, although the ability and willingness to learn basic accounting principles is required. Full training will be given, but the ability to pick up policies and processes quickly will be important.
This role offers responsibility and ownership over an essential part of the LSO’s finance systems, with close interaction with colleagues from the Concerts and Discovery departments as well as with the LSO’s musicians.
 
Responsibilities
Player Fees
<ul>
<li>Be responsible for the fortnightly processing and payment of the LSO’s main Player Fees and ensure all information has been submitted and authorised by the Personnel Managers on a timely basis.</li>
<li>Be responsible for the monthly processing and payment of Player Fees for LSO Discovery and ensure all information has been submitted and authorised by the relevant Project Managers on a timely basis.</li>
<li>Be responsible for the annual processing and payment of player and artist profit distribution including closely liaising with the LSO’s record label, LSO Live.</li>
<li>Upload all Player Fees data and make monthly entries into the accounting system on a timely basis.</li>
<li>Reconcile the Player Fees control accounts and other related balance sheet accounts on a monthly basis.</li>
<li>Ensure UK Withholding Tax is deducted from non-UK players and foreign withholding tax is calculated &amp; deducted for overseas touring including Spanish, French and German taxation.</li>
<li>Ensure holiday pay is calculated and paid as per the agreed schedule.</li>
<li>Monitor and process adjustments required to payments to players on the fixed pay scheme.</li>
<li>Distribute players’ digital self-billing invoices, end of year tax forms (46R) annually and ad hoc tax reports (e.g. for overseas taxes).</li>
<li>Plan and agree the timing of future fees periods and payment schedules on a rolling basis and communicate dates to LSO Members and relevant departments.</li>
<li>Ensure that standing data within the Player Fees System, particularly fee rates, is accurate and up-to-date at all times.</li>
<li>Maintain and update the Player Fees procedures manual.</li>
<li>Produce fee and player attendance analysis on a regular basis, and other related reports.</li>
<li>Complete and submit the annual HMRC performer statutory return.</li>
</ul>
LSO Member Administration
<ul>
<li>Draft appointment letters for new Members and liaise with the LSO Chair or Vice Chairs on amendments, etc.</li>
<li>Prepare other correspondence with Members as required.</li>
<li>Maintain current and past LSO Member files, ensuring these are accurate and up-to-date at all times.</li>
<li>Work closely with the LSO Chair on communication to LSO Members and staff regarding player appointments, retirements, etc.</li>
<li>Maintain the register of Members and administer the issue/transfer of shares for joiners and leavers.</li>
<li>Act as the first point of contact for claims or enquiries from Members relating to instrument insurance, and process claims in liaison with the insurance brokers.</li>
<li>Act as the first point of contact for claims or enquiries from Members relating to the medical insurance and income protection schemes.</li>
<li>Act as the first point of contact for players in relation to all financial and administration matters in relation to players.</li>
</ul>
 
Instruments
<ul>
<li>Ensure the list of instruments insured by the LSO/LSO Endowment Trust is up to date and insurers are kept informed of any changes in details or valuation.</li>
<li>Liaise closely with LSO Stage Managers and staff to organise and update valuations for LSO-owned and player-owned instruments.</li>
<li>Manage and process requests from LSO Members for instrument purchase loans, prepare the relevant paperwork and update and monitor the individual repayment schedules.</li>
<li>Issue updated instrument purchase loan schedules to LSO Members on an annual basis.</li>
<li>Reconcile the instrument purchase loan balance sheet accounts on a monthly basis.</li>
</ul>
Other
<ul>
<li>Assist with staff and players’ queries regarding British Citizenship and EU settlement.</li>
<li>Update the LSO’s database for changes in address or contact details for players.</li>
<li>Assist the Finance &amp; Resources Manager with other administrative work as required.</li>
<li>Any other duties that may be reasonably be requested.</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please make sure that you state in your application that you found this role via Creative Access.

London Symphony Orchestra

Player fees coordinator

Closing date: 6th September at 11.59pm
Salary: £19,000 per annum
Contract type: 8 months, full-time
Start date: end of September onwards
 
World Book Day, the charity whose mission is to encourage a love of reading, are welcoming a creative, innovative, motivated and dedicated administrator to their small team.
World Book Day is a small charity working to make sure that more children, from all backgrounds, have the life-long habit of reading for pleasure.
The Administrator will support all aspects of World Book Day. You’ll have the opportunity to develop your experience in marketing, communications, governance and finance. You’ll make a contribution to improving levels of reading and book ownership – particularly amongst disadvantaged children – across the UK and Ireland.
You'll do this through assisting all aspects of World Book Day’s work, activities to deliver the annual World Book Day, and general administrative tasks including communications and finance.
 
How you'll develop skills
<ul>
<li>Assist with the WBD website and social media channels</li>
<li>Respond to queries from sector stakeholders and the public</li>
<li>Coordination of World Book Day meetings and management processes</li>
<li>Under supervision, undertake elements of the bookkeeping e.g. sales and purchase ledger processing</li>
<li>Assist with the processing of payments</li>
<li>Meeting attendance as required, reporting on general and specific activities</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Confident written and verbal communication and interpersonal skills</li>
<li>Good attention to detail and competence with numbers</li>
<li>The ability to organise a range of work streams and prioritise tasks and deadlines</li>
<li>The ability to operate under pressure</li>
<li>Excellent IT skills including experience of Microsoft package (Outlook, Word, Excel &amp; PowerPoint).</li>
<li>Experience of using social media and website CMS.</li>
<li>Possess a basic understanding of sales and purchase ledger processing</li>
<li>You would receive training in systems, and you’ll be able to adapt and design new administrative processes</li>
<li>A self-starter with a strong work ethic, able to operate effectively from home</li>
<li>Creative, innovative and energetic</li>
</ul>
 
To apply
<ul>
<li>Log in to your Creative Access account or register today to apply for this opportunity</li>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Do not contact the company directly</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
 
This opportunity is only open to individuals from a group that is under-represented in the creative industries. This includes, but is not limited to Black, Asian and ethnically diverse candidates, disabled people, and individuals from lower socioeconomic backgrounds.
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

World Book Day

Trainee administrator

Contract type: Flexible – minimum 9 month contract (September 22 – 31 May 23)
Working hours: Minimum 3 days per week (Sept– Dec 2022) 5 days per week (Jan – April 2023)
Salary range: £30,000 - £33,000 pro rata, depending on experience and type of contract
Location: London / Liverpool and hybrid working
Reporting to: Jemima Montagu, Art Explora UK Director
 
We are looking for a project manager with a passion for arts engagement and cultural outreach to oversee the pilot tour of the Art Explora Mobile Museum (MuMo), coming to the UK in Spring 2023 (6 February – 30 April 2023).
MuMo is on a mission to make great art more accessible to everyone, everywhere - across towns, villages and remote locations. MuMo is a touring exhibition truck that stops in small towns and villages across the country, offering a programme of exhibition visits and educational, participatory art workshops in partnership with schools and community groups. The programme is aimed at younger audiences but welcomes all members of the community. Since its inception in 2011 in France, MuMo has travelled to 7 countries in Europe and Africa, bringing together 130,000 visitors. For its first ever UK tour, Art Explora and MuMo will partner with a major national art collection for a 12-week regional tour in the Liverpool and Merseyside area.
The project manager will be responsible for all the aspects of the tour’s operations which is a unique opportunity to be involved in a project at the crossroads of arts and education, and deeply embedded within local communities. The successful candidate will have a minimum of 5 years’ experience planning and delivering cultural projects, events or exhibitions. You will also share our belief in increasing access to arts and culture, and in the value of creating opportunities for people, of all ages, to engage and participate in the arts.
To achieve this, you will have a proven track record in project management, excellent organisation and communications skills, and be skilled at building relationships at all levels – with schools, local authorities, collection and artistic partners, senior stakeholders, collaborators and supporters.
 
Key responsibilities
<ul>
<li>Planning the itinerary in partnership with the national collection partner: identifying, contacting, liaising and managing tour venues and regional project partners such as schools, community centres, youth centres, leisure centres, care homes, town councils, municipal authorities, etc.</li>
<li>Managing the logistics: liaising with the transport and insurance company, confirming locations and parking for the truck, ensuring all necessary administrative steps have been taken for a smooth and safe journey (event licence, security, Health &amp; Safety measures)</li>
<li>Managing budgets: ensuring that all costs and expenses are adequately budgeted and paid on time, that invoices are processed, and the project is delivered within the allocated budget</li>
<li>Identifying opportunities for in-kind partnerships (drawing material, venues for workshop etc)</li>
<li>Overseeing the timeline and project delivery in accordance with the set deadlines.</li>
<li>Managing production and timely delivery of all educational materials and the learning toolkit produced by an appointed arts educator, in collaboration with the collection partner</li>
<li>Liaising with schools and mediators on the briefings and use of the educational materials</li>
<li>Liaising with the collection partner on the planning and delivery of the exhibition (insurance, artwork transportation, security, installation and de-installation, interpretation materials)</li>
<li>Managing facilitators that will lead the visits: schedule their briefings, travel, food and accommodation, visiting and supporting them during the 8-week tour</li>
<li>Coordinating the communication and marketing campaign with the appointed PR agency, the collection partner and the appointed graphic designer and photographer: press release and preview, onsite branding material, exhibition booklet, video, photography, etc.</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Experience planning and delivering cultural projects, events or exhibitions, in collaboration with museums, arts organisations or other cultural institutions</li>
<li>A highly organised, proactive and reliable individual, capable of managing stressful situations, complex logistics, multiple partnerships and tight deadlines</li>
<li>A proven track record of budget management and event coordination (an experience in fundraising is a plus)</li>
<li>A confident communicator (oral and writing), with an enthusiasm for building creative partnerships and capable of working with a wide range of senior stakeholders and partners</li>
<li>A good knowledge of cultural policies and current arts and cultural landscape</li>
</ul>
 
The ideal candidate will demonstrate:
<ul>
<li>A good team spirit, and an ability to work flexibly and adapt as the project develops.</li>
<li>Ability to respond to challenges with diplomatic, flexible, persuasive and positive solutions and capacity to adapt to a busy environment, and changing or time sensitive situations.</li>
<li>Interest in contemporary and modern art, with a passion for engaging new audiences (a professional or volunteering experience in that field is a plus).</li>
</ul>
 
To apply
If this position interests you, please click 'apply' to email with your CV and Cover Letter (500 words max.) by midnight BST Sunday 14 August (or an earlier date if you prefer). In-person interviews will take place Thursday 1 and Friday 2 September 2022 in London. Online interviews may be possible in exceptional circumstances.
We are an Equal Opportunities Employer and welcome applications from people with diverse backgrounds. We strive to promote an inclusive environment, which celebrates and promotes diversity. For any queries regarding eligibility or the job specification please contact <a href="mailto:infouk@artexplora.org" target="_blank">infouk@artexplora.org</a> and we will get back to you as soon as possible.
 
About the Mobile Museum
In Spring 2023, the Art Explora Mobile Museum will travel to the UK for a pilot tour of 12 weeks from 6 February until 30 April 2023. MuMo is a touring exhibition truck that stops in small towns and villages across the country, offering a programme of exhibition visits, and educational and participatory art workshops in partnership with schools and community groups. The programme is aimed at younger audiences but welcomes all members of the community. All groups are introduced to the exhibition by trained arts educators and are followed by creative workshops. At the end of the week, families, neighbours, and the local community are invited to visit the exhibition and view artworks made during the workshops. Exhibitions are multidisciplinary and can include painting, photography, drawing, video, sculpture, installation, ceramics, collage, inflatables and more. The exhibition includes historic and contemporary works of art by national and international artists on loan from a national art collection.
The Mobile Museum aims to:
<ul>
<li>Encourage participation and engagement with the arts: bringing together schools, families, local communities, leisure and arts centres in a shared experience of modern and contemporary art</li>
<li>Provide access: creating new ways to share our national collections across the UK</li>
<li>Level up: bringing high quality, free exhibitions with leading international artists to places with low cultural provision and low cultural engagement</li>
<li>Support personal development: using creative workshops as an opportunity for children and adults to express themselves, develop new skills, capture the imagination and build confidence</li>
<li>Offer fun experiences: providing inspiring and unexpected encounters with the arts, for all age groups and abilities</li>
</ul>
 
Please make sure that you state in your application that you found this role via Creative Access.

Art Explora

Project manager, Art Explora Mobile Museum

Salary: from £23,000 depending on experience
Contract: permanent, full-time
Deadline: 21st August 2022 at 23:59
Start date: end of August/ September onwards
 
If you have an interest in books and publishing, as well as excellent administrative skills, apply today!
Rogers, Coleridge &amp; White (RCW) literary agents take pride in managing the careers of some of today’s most successful authors, and are widely regarded as one of the world’s leading literary agencies. They are a home for writers across all genres including literary and commercial fiction, crime and thrillers, children’s and YA, and all forms of non-fiction. The agency works with a number of major film and TV agents both in the UK and US who help to bring their authors’ books to screen. Their offices are in Notting Hill, in West London.
They are thrilled to be looking for an agent's assistant &amp; office assistant to join their busy team.
 
Responsibilities will include:
Agent's assistant
<ul>
<li>Fielding incoming requests for authors (film/TV enquiries etc.) and managing event diaries</li>
<li>Contracts: negotiating, drawing up contracts, sending to authors/publishers, setting up in the system (Bradbury Phillips), managing payments, etc. Reviewing contracts in cases where the publishers draft, comparing to recent precedents and deal memos to make sure wording and terms are correct</li>
<li>Author care: dealing with authors directly and answering queries, particularly around deal stage and publication, attending book launches and readings, sending out proofs and post</li>
<li>Accounts: author queries, invoicing, monthly chasing overdue payments, annual budget</li>
<li>Foreign rights: liaising with foreign rights team and co-agents (film and US) at various stages of editorial process, provide manuscripts, proofs, author information.  Filling in quote sheets with quotes from editors/publicists, news and reviews</li>
<li>Website: adding new authors, titles, news items, quotes, author photos and copyrights</li>
<li>Diary management, meetings: book fair schedules and trips, meetings with editors, author visits, manage publication schedule and catalogue</li>
<li>Submissions: reading and responding to submissions, writing book reports when requested, providing editorial notes on manuscripts in progress</li>
<li>Selling audio rights, arranging speaking engagements, careful proofing of agreements and negotiating terms with publishers</li>
<li>Developing new ideas and opportunities, looking for potential new clients</li>
</ul>
 
Office assistant
<ul>
<li>Organise boardroom, maintain boardroom room diary – meetings and bookings (internal and external)</li>
<li>Answer/redirect general email and phone queries - manage Info inbox</li>
<li>Maintain general office calendar, maintain and oversee holiday schedule</li>
<li>Arrange for keys to be cut, show use of alarm to new joiners</li>
<li>Order stationery, furniture, fixtures, and office supplies (paper, etc.)</li>
<li>Arrange book orders for Foreign Rights</li>
<li>Check invoices for above orders, couriers, book orders</li>
<li>Food shop, coffee &amp; tea supplies, buy sandwich lunches for directors’ meetings</li>
<li>Organise office drinks/lunches/office parties and manage RSVP lists</li>
<li>Organise post-party clean ups (with help from other assistants)</li>
<li>Kitchen maintenance: general tidying, dishwasher/fridge/water cooler repair etc.</li>
<li>General housekeeping for smooth running of office services: organise paper recycling/book collection/waste collection, liaise with cleaners/pest control/alarm providers/window cleaners/printer maintenance etc.</li>
<li>Liaise with external IT and phone providers and internally for smooth running of services</li>
<li>Assist with developing creative and engaging social media strategies: maintain consistency of agency voice, tone, and messaging across social channels (Twitter and Instagram) and website report on the performance of social media channels</li>
<li>Take minutes for meetings</li>
<li>Post (incoming and outgoing), couriers – Global Mailing, Fedex, Aramex etc.</li>
</ul>
Permissions
<ul>
<li>Permissions: manage permissions inbox, field requests, log, calculate fee, request approval from authors/agents, negotiate terms, draw up licences and invoices</li>
<li>Bradbury Phillips system: logging, chasing fees etc.</li>
</ul>
 
Knowledge, skills, experience
Essential
<ul>
<li>Administrative experience, author service oriented</li>
<li>Excellent communication skills, organisational ability and time management</li>
<li>Confident, calm and polite telephone manner</li>
<li>Proactive, flexible, a ‘can do’ attitude, able to show initiative and work independently</li>
<li>Accurate and diligent, good attention to detail</li>
<li>Hard-working and practical</li>
<li>Excellent written English</li>
<li>Good IT skills including Excel/MS Office/PowerPoint</li>
<li>A solid understanding of the use of a range of social media platforms, particularly in relation to Twitter and Instagram</li>
<li>Interest in books and publishing</li>
<li>Ability to work well under pressure in order to meet deadlines</li>
<li>Analytical and multitasking skills</li>
</ul>
Desirable
<ul>
<li>Experience in the publishing industry is advantageous</li>
<li>Familiarity with MS Publisher, web design and Adobe Photoshop</li>
</ul>
 
To apply
<ul>
<li>Log in to your Creative Access account or register today to apply for this opportunity</li>
<li>Upload your CV and cover letter as one document (applications without a tailored cover letter will not be accepted)</li>
<li>Once submitted, you can no longer amend your application, so proof-read carefully</li>
<li>Do not contact the company directly</li>
<li>Please email any queries about this role to Creative Access at this address: <a href="mailto:recruit@creativeaccess.org.uk" target="_blank">recruit@creativeaccess.org.uk</a></li>
</ul>
The successful candidate for this opportunity will also participate in a Creative Access support programme that sits alongside workplace training. This includes a programme of induction training, monthly masterclasses, wellbeing support, buddying / mentoring and more.

Rogers, Coleridge & White

Agent's assistant & office assistant

Salary: £30-40K per annum (dependant on experience)
 
We are looking for a dynamic PA / office manager who is passionate about sustainability and wants to support a busy and impactful mission-focused team, based in our London office. 
Greenhouse is an award-winning communications agency with a mission to power positive social and environmental change. We communicate to create impact, make information mean more, and share stories to inspire positive change.
The successful candidate will provide PA support to our chief executive officer (CEO) and managing director (MD), as well as ensuring the smooth running of our London office.
 
Roles &amp; responsibilities
Personal assistant:
<ul>
<li>Planning ahead and helping to prepare CEO/MD for upcoming events or meetings</li>
<li>Responsible for the proactive management of inbox and calendar for CEO/MD</li>
<li>Anticipates diary/calendar changes and responds accordingly, including anticipating necessary pre-brief or debrief meetings</li>
<li>Responds to emails and is empowered to make decisions on behalf of CEO/MD</li>
<li>Sources information/documents and pre-brief material from relevant sources ahead of meetings to prepare CEO/MD</li>
<li>Actively finds solutions to enable CEO/MD to complete tasks or attend meetings</li>
<li>Supports senior leadership team with their clients and teams and where necessary providing administrative, presentation or research support to ensure client projects can be delivered at times of time pressure or resource constraints</li>
<li>Develops high quality documents e.g. credentials/presentations/agendas/letters</li>
<li>Advisory role on company policies and procedures and in-depth knowledge of different business practices, leadership teams and specialist skills, knowing who to go to for what</li>
<li>Manages business-sensitive information in a professional manner and maintains highest levels of confidentiality</li>
</ul>
 
Office manager:
<ul>
<li>Regularly reviews and when necessary develops and implements new administrative systems to improve effectiveness of team</li>
<li>Supports on financials, maintaining financial forecasts and overseeing issues on invoicing</li>
<li>Responsible for managing office facilities, supplies and moves/refurbishments</li>
<li>Ensures all office related expenditure is regularly monitored against budget</li>
<li>Manage the various supplier contracts including cleaners, stationery, printers, couriers</li>
<li>Conducts regular reviews of all supplier contracts to ensure commercial terms are competitive and regularly negotiates on pricing of supplies</li>
<li>Manage meeting room booking system</li>
<li>Manage the renewal of all relevant licenses</li>
<li>Manage all property insurance claims</li>
<li>Ensure compliance with all legal Health &amp; Safety and fire regulations and equipment</li>
<li>Arrange regular PAT testing for all electrical equipment and safety devices</li>
<li>Regular liaison with landlords and attends tenants’ meetings</li>
<li>Ensures condition and appearance of offices are monitored on an on-going basis and co-ordinates repairs when necessary</li>
</ul>
 
Knowledge, skills, experience
<ul>
<li>Personable, efficient, motivated, with potential for growth opportunity in the business</li>
<li>Highly organised and adept at prioritising your workload and juggling competing deadlines</li>
<li>Self-starter who learns quickly and is able to use their initiative</li>
<li>Flexible and able to adapt to the needs of a small but growing team</li>
<li>Proven experience supporting business leaders in senior management roles</li>
<li>Able to pre-empt issues/problems before they arise and remain solutions focused</li>
<li>Proficient in all Microsoft applications – especially Excel and PowerPoint – with a keen eye for design and fastidious attention to detail</li>
<li>Experience of finance, timesheets and billing, ideally in an agency environment</li>
<li>Loves working in a busy environment and taking a leadership role across teams</li>
<li>Can-do attitude and a natural fixer</li>
<li>Proven passion for making a positive difference to the environment, the community and the world around us</li>
</ul>
 
Salary and benefits
<ul>
<li>£30-40K per annum (dependant on experience)</li>
<li>Flexible working: core hours 10am-4pm</li>
<li>30 days holiday (25 days standard, plus your birthday and office closure between Christmas and New Year)</li>
<li>Additional paid holiday for Slow Travel (traveling via means other than flight)</li>
<li>Extensive internal training and development programme</li>
<li>Bupa private healthcare</li>
<li>Access to Bupa cashplan (savings on everyday healthcare expenses such as dental)</li>
<li>Ethical pension scheme with Aviva (7% employer contributions, 5% employee)</li>
<li>£100 annual budget for creative development</li>
<li>Cycle to work scheme</li>
<li>Benefit in kind EV car club</li>
<li>Bi-weekly yoga classes</li>
<li>Office perks such as breakfast, organic fruit</li>
<li>Summer and Christmas away days on organic farms/values led venues</li>
</ul>
 
How to apply
Please click 'apply' to get in touch with your CV and a cover letter telling us about why you are interested and what you would bring to the role.
 
The diversity of our workforce is important to us, and we particularly encourage candidates from Black, Asian and Ethnically Diverse backgrounds or Disabled, D/deaf and/or neurodivergent people. To help us track the background of our applicants, we would appreciate you completing a short survey along with your application. This will also help us to offer you the appropriate support if you are successfully invited for an interview.
<a href="https://www.surveymonkey.co.uk/r/65GLDNG" target="_blank">Please complete the form here.</a>
 
Please make sure that you state in your application that you found this role via Creative Access.

Greenhouse Communications

PA & office manager

Closing date for applications: 09:00 on Friday 29 July 2022 
Salary range: £23,000 - £25,000 per annum, plus benefits
First interviews: Thursday 4 August 2022
Ideal start date: early September 2022
 
If you're passionate about classical music and are highly organised, don't miss this junior-level role with the London Symphony Orchestra!
The LSO is seeking a Concerts and Recordings Assistant to support the Concerts &amp; Recordings Manager with the logistical planning and administration of the orchestra diary, with particular attention to external recording projects (and UK concerts as appropriate).
 
Responsibilities
<ul>
<li>Maintain the Orchestra’s diary and database.</li>
<li>Help prepare the Orchestra’s Schedule and Schedule Updates.</li>
<li>Create and maintain projects on the Orchestra database and in associated electronic and physical files.</li>
<li>Look after orchestral players’ enquiries.</li>
<li>Provide support in the organisation of the Orchestra’s external recording projects (and UK concerts as appropriate).</li>
<li>Prepare and follow-up cost estimates, contracts and invoices for external recording projects.</li>
<li>Supporting the Concerts Coordinator in liaising with the Barbican Music team (particularly for concert logistics) as well as liaising with other UK venues, artists/artist managers and promoters as necessary.</li>
<li>Supporting the Concerts Coordinator in preparing and following up cost estimates, contracts and invoices for UK concerts.</li>
<li>Working with other departments to create and help maintain certain projects on the database</li>
<li>Attendance at concerts as a department representative.</li>
<li>Provide support in other areas as time, training and ability allows.</li>
</ul>
 
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please state in your application that you found this role through Creative Access.

Concerts & recordings assistant

Closing date: 19th August
Salary: depending on experience
 
This is an exciting position as you will work across every aspect of our business, with a focus on live events &amp; touring shows – including on sales, production and logistics. You will be liaising directly with a broad variety of creative organisations such as venues, publishers, talent agencies, PR companies, arts organisations and many more.
Fane specialises in producing live and online spoken word events, bringing the most exciting names in culture and entertainment to audiences around the world. We also run the UK’s most loved book subscription service, LoveMyRead. 
This integral role is essential to the day-to-day running of the business and all events that Fane produce. Part of this role will be to assist Managing Director, Alex Fane, supporting across the Fane group including but not limited to, Fane for Business, Fane International, Love My Read and Branding, as well as overseeing the management of the Fane office. 
You will work alongside the full team at Fane, but most closely with the Production Coordinator. You will help to deliver the highest possible quality productions and services to our key stakeholders. You will do this through event coordination and by providing practical and administrational support, maintaining systems, and ensuring the office runs seamlessly.  
 
Responsibilities 
Assisting Managing Director Alex Fane 
<ul>
<li>Diary management - organising meetings &amp; calls and updating diary</li>
<li>Administrational support – contracts, digital filing</li>
<li>Arranging travel and client entertainment</li>
</ul>
Event coordination 
<ul>
<li>Co-ordinating all aspects of logistics across events and touring productions. Including but not limited to:</li>
<li>Assisting with tour announcements and on sales</li>
<li>Accurately briefing in artwork to our designers</li>
<li>Liaising closely between venue staff and our Production Manger assisting in the smooth and efficient advancing of events</li>
<li>Liaising with our book distribution and production assistant coordinating on the night book sales, and in some cases helping to manage book signings, at relevant events – liaising between booksellers, venues, publishers, and tour manager</li>
<li>Maintaining guest list requests &amp; comp allocations</li>
<li>You will attend events regularly to represent Fane and assist tour managers on site as required, in London and occasionally regionally. This will include ensuring the smooth running of shows both back and front of house, and where required, helping with the book signings.</li>
<li>You will foster and maintain excellent relationships with clients, venues, and key stakeholders.</li>
<li>Updating Producers with any issues regarding tours e.g. late payments, merchandise, scheduling etc. in a timely, efficient and problem-solving manner.</li>
<li>Building an in-depth and up-to-date knowledge of clients and cultural trends, including wider reading, listening to podcasts etc is essential.</li>
<li>Liaising with building management company, ensuring the office needs are met and any issues are reported and handled efficiently</li>
<li>Ensuring office is maintained properly, that all essential supplies are in stock</li>
<li>Booking and setting up meeting rooms</li>
</ul>
Event administration
<ul>
<li>Maintaining company website:</li>
<li>Creating event pages</li>
<li>Ensuring event page copy, images and URL links are regularly maintained and updated</li>
<li>Liaising with our website designer on ongoing website maintenance</li>
<li>Keeping up to date with show settlements and agency fees, creating associated invoices &amp; monitoring income.</li>
<li>Accurately and efficiently processing and booking incoming invoices.</li>
<li>Reviewing contracts following Producer negotiations, ensuring that all terms are in line with those agreed with the venue/client/company.</li>
<li>Ensuring contracts are accurately administered, recorded, and can be quickly accessed.</li>
<li>Maintaining office administration systems including digital filing.</li>
<li>Updating the Show Calendar.</li>
<li>Completing the company credit card expense forms.</li>
</ul>
 
Knowledge, skills, experience
We are looking for enthusiastic, driven, and efficient individuals with a proven track record in a related field, such as producing or promoting live events, working with a venue or festival, or alternatively from a publishing or talent agency background.
Essential
<ul>
<li>Excellent administrational and organisational skills</li>
<li>Excellent time management skills – you need to be able to cope with a substantial workload and multi-task</li>
<li>Ability to work under pressure and with interruptions</li>
<li>Experience of working in a busy office environment</li>
<li>High standards of literacy and numeracy</li>
<li>Working knowledge of Microsoft systems (Outlook, Word, Excel)</li>
<li>Excellent written and verbal communication skills</li>
<li>A strong attention to detail</li>
<li>Team player with a positive attitude</li>
<li>Dynamic with a hands-on, can-do attitude</li>
<li>Willingness to learn and adapt to all kinds of situations</li>
<li>A high level of professional integrity</li>
<li>Honest, reliable, and hard-working</li>
</ul>
Desirable
<ul>
<li>Understanding of the publishing industry</li>
<li>It would be useful but not essential, if you have previous work experience within the creative industry, e.g. a publishing house or talent agency, within a venue or festival or as a production assistant </li>
</ul>
 
The Fane office is based in Bloomsbury, London. There may be times when travelling abroad, mostly to the Fane Sydney office or to the US, will be required. 
At Fane we strive to create a working environment that promotes and values diversity; where everyone feels empowered to bring their full, authentic selves to work in a creative and safe space. We are committed to equal opportunities and to building a more inclusive team that reflects the communities we serve. 
Please state in your application that you found this role through Creative Access.

Fane

Production assistant

Closing date: 7th September 
Salary: depending on experience
Location: London, Bristol office or Home Based
Contract term: Until end of June 2023 
 
We’re making zero carbon happen.
We’re <a href="https://ovo.com/" target="_blank">OVO Group</a>, a big family of companies united by a single vision: to get to zero carbon, fast. We call this <a href="https://ovo.com/planzero/" target="_blank">Plan Zero</a> – and it shows how we’ll be fighting the climate crisis and transforming the way people use energy over the next decade. To do this, we need the sharpest minds. Are you up for the challenge? So much has changed since we launched in 2009. Our goal remains the same though: make energy cheaper, greener, and simpler. Just as it was on day one.
 
Where in the world of OVO will I be working?
Reporting into the Lead Brand Operations Manager for the Migration Programme, the Creative Studio Senior Project Manager will play an exciting role in one of the most exceptional tasks our business has undertaken to date.
You will be project managing the delivery of brand and communications deliverables for print and digital channels within a Creative Studio Project Management team set up to support the Migration Programme. The core part of this role will be project delivery but also with an element  of process development and iteration to ensure work processes and systems which are in place run optimally and efficiently to enable the project to run in a smooth streamlined way.
The team will need to deliver a significant volume of customer communications and you will work alongside supporting the Lead Brand Operations Manager and other Creative Studio Senior Project managers to achieve this. 
You’ll have significant experience working with copywriters and designers, as well as cross-functional teams from Marketing to Product and beyond. Projects will be fast moving and have tight turnarounds, attention to detail and communication skills are imperative. You will utilise strong project management skills to ensure work is produced to brief, and to the required timings.  
This project is sophisticated in nature and you will be skilled in simplifying the complicated, communicating clearly and working at speed without compromising the quality of output.
This role will suit someone who is personable and has experience handling multiple team members and differing requirements. A calm, clear problem solver who is always ‘on it’,  you will thrive in a fast paced environment, significant experience with customer communications and services and feel at home in matrix organisations.
You will be part of a tight knit project team working purely on this change project, but you will have regular engagement with the brand and marketing team for support and guidance.  You will also be hands on with cross functional teams from marketing, tech, compliance all the way to the UX/UI community. You will need to be working at a fast but efficient pace, bringing order and clarity into a team environment. Always hands on, with bucket loads of fun. 
 
Responsibilities
<ul>
<li>Day-to-day proactive project management of migration projects in the Creative Studio, guidance of project progress to team and collaborators, creative resource planning, management and coordination of all project deliverables</li>
<li>Work with partners to develop creative briefs, ensuring all tasks are clearly defined for the studio creative team</li>
<li>Ensuring all creative  assets  are delivered on time and spec and escalating any risks or blockers as needed  </li>
<li>Support the Lead Brand Operations Manager on facilitating project set up &amp; admin where required; You will help handle frameworks, processes and central documentation of communications to maintain operational consistency</li>
<li>Send regular updates to the Lead Brand Operations Manager and team members on the progress of the project, escalating any risks / issues as needed</li>
<li>Participate in Creative Studio status meetings - to share updates, brief the team and resolve questions </li>
<li>Process development and iteration, ensuring all teams implement project processes and tools - identifying inefficiencies or opportunities for improvement along the way</li>
</ul>
 
 
Knowledge, skills, experience
<ul>
<li>This person will have a track record in delivering creative work for Digital, Marketing and Internal Brand teams ideally in fast paced, retailing environments</li>
<li>They will also have experience supporting a wider team with key initiatives</li>
<li>Experience in project management, ideally in house brand side, agency applicants will be considered if skills align</li>
<li>Validated experience of supporting projects that are already moving and an ability to contribute from day one. Specific experience of the project management of marketing and brand teams and their interface into wider, including digital businesses is a must.</li>
<li>Significant experience delivering high-quality customer communications and branded content across a breadth channels, platforms and mediums</li>
<li>Relish the challenge of a fast paced, matrix working environment</li>
<li>Proactive project manager used to working to tight timeframes</li>
<li>Excellent attention to detail and a strong work ethic</li>
<li>Calm whilst working with levels of ambiguity and adept at bringing order and clarity into a team environment</li>
<li>You will have a proven practical understanding of waterfall methodologies, an understanding of Agile methodologies would be favourable not a necessity</li>
<li>A real people person who develops important working relationships quickly and maintains them optimally</li>
<li>An exemplary team player, at their best when working within a collective to deliver a shared vision</li>
<li>Energy and positivity; the person everyone wants to have in the room</li>
<li>Incredible organisation in a way which instils confidence into all</li>
<li>Communication &amp; organisation skills are critical - you will be coordinating multiple team members across multiple tasks from multiple projects on a daily basis</li>
</ul>
 
Our aim is to build a diverse and inclusive movement: teams of brilliant people, with unique talents, skills, passions, and experiences. We encourage everyone to join us, whatever your gender identity, race, ethnicity, sexual orientation, age, life experience, or background. So please come as you are – we can’t wait to meet you.
Please make sure that you state in your application that you found this role via Creative Access.
 
Benefits
Our people are at the heart of Plan Zero. That’s why we offer plenty of green benefits and progressive policies to make you feel at home. 
For starters, you’ll get 34 days of holiday (including bank holidays). 
Then there’s Flex Pay. It’s an extra 9% of your salary on top of your core pay to use as you like. You can take it as cash, add to your pension, or choose to spend it on a huge range of flex benefits. 
Here’s a taster of what’s on offer: 
For your health 
With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more
For your wellbeing 
With gym membership, gadget, travel and cyber insurance, workplace ISA, will writing services, DNA testing, dental insurance, and more 
For your lifestyle  
With extra holiday buying, discount dining, culture cards, tech loans, and supporting your favourite charities with give-as-you-earn donations
For your home   
Get up to £300 off any OVO Energy plan (when you pay by Direct Debit), plus personal carbon offsetting and great discounts on smart thermostats and EV chargers
For your commute  
Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans  
 
Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.
Oh, and one last thing...
We’d be thrilled if you tick off all our boxes yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!

OVO Energy

Ovo Energy

Senior project manager – creative studio (fixed-term)

Salary: £29,000 pro rata
Type: permanent, part-time
 
UP Projects are seeking a highly organised and dynamic operations manager to join our team.
A vital role within a small organisation, the operations manager works closely with the organisation's busy team to manage effective and efficient systems across the organisation. This role has scope to shape the way the organisation works and help its growth enabling new systems and cultures to be put into place.
We are looking for a team player who can contribute to the development of a professional and inclusive working and learning environment within the organisation.
 
Knowledge, skills, experience
Essential 
<ul>
<li>Demonstrable experience of previous operations or office management</li>
<li>Demonstrable experience of dealing with HR issues and recruitment processes</li>
<li>Excellent organisational skills</li>
<li>Excellent at working as part of a team</li>
<li>Extremely organised, efficient and self-motivated</li>
<li>Ability to prioritise own workload, multitask and manage deadlines</li>
<li>Ability to take initiative and work independently</li>
<li>Excellent attention to detail and meticulous record keeping</li>
<li>Excellent written and verbal communications skills</li>
<li>Excellent people management skills - ability to confidently interact with all types of stakeholders</li>
<li>Strong IT skills, including Office based packages Word, Excel, PowerPoint, Outlook, Internet and databases</li>
</ul>
Desirable
<ul>
<li>An interest in contemporary art</li>
<li>Previous experience of working with a Board of Trustees</li>
<li>Knowledge of contemporary artistic practice</li>
<li>Knowledge of sustainable practice</li>
<li>Knowledge of GDPR protocol</li>
<li>Knowledge of Arts Council reporting</li>
</ul>
To find out more please download the full <a href="https://upprojects.imgix.net/images/Operations-Manager_2022-2.pdf" target="_blank">Job Description</a> and <a href="https://upprojects.imgix.net/images/UP-Projects-Competency-Framework-April-2018_FINAL_2022-06-29-100404.pdf" target="_blank">Competency Framework</a>.
 
Our commitment to Equity, Diversity and Inclusion
We want to create and sustain a productive, diverse and inclusive working environment. We expect everyone who works with us to champion this ambition and embed it in their day-to-day work. UP Projects recognises that diversity and inclusion is critical to the success of our organisation and that it is essential that the organisation’s team is representative of the diverse communities that we serve. We encourage applicants from all backgrounds and communities and are particularly interested in receiving applications from people with backgrounds currently underrepresented within our organisation.
 
Please make sure that you state in your application that you found this role via Creative Access.

21 Operations / Facilities / Admin Jobs in England