30 Opportunities

Closing date for applications: 21st July 2022

Contract term: 12 months from September 2022

Are you excited about contemporary art and culture, and looking for a role where you'll be able to use and build on your editorial skills? Check out this new opportunity with Frieze!

A key role in the Editorial team, the Editorial Coordinator oversees the production of the print editions of frieze and Frieze Masters in a timely and cost effective manner.

Responsibilities

Layout and Proofing

• Proof all sections of frieze and Frieze Masters at least twice
• Ensure that the editorial team proof both black-and-white and colour proofs adequately and on time, liaising with external proofreading staff as required
• Enter proofing changes and ensure any design issues are resolved
• Traffic proofs to editors for sign-off and input any corrections and feedback/resolve any design-related comments as appropriate
• Compile the running order for every issue and circulate to the publishing team, update as required during the layout period
• Circulate the production schedule to the publishing team ahead of each issue
• Ensure that the page target for editorial is not exceeded and that the combination of advertising and editorial pages produces a printable and cost-effective pagination
• Manage the workflow around the reviews section for print, chasing copy and images as required and setting the running order
• Update and monitor the frieze editorial style sheet

Print management

• Liaise with the design team on any special paper treatments (different stock/pantones/foils, etc.) that they wish to use in printing each issue
• In tandem with the Distribution and Circulation Manager, set an adequate yet cost-effective print run for each issue, allowing for distribution, subs, A-list and marketing copies
• Update the printers on the progress of production. Supply any information they may need and obtain any extra quotes from them for inserts or special features for the magazine, ensuring that these do not exceed the agreed budget for each issue
• Compile the print order for each issue, including the print run and information concerning any inserts and/or special treatments, and supply it to the printers in a timely fashion
• Ensure the printers remain adequately informed to be able to cover paper stock for printing the magazine
• Check all final editorial PDFs and upload to the printers via the Portal to deadline
• Liaise with the printers on the delivery of improofs and ensure that any corrections to files are made and PDFs re-uploaded as required
• Manage print production of additional products, such as limited editions. Obtain quotes to ensure competitive pricing and liaise with the design team, Content Operations Manager and Distribution and Circulation Manager to set the schedule, paper stock, packaging and print run
• Obtain quotes from alternate printers annually, including logistics, to ensure competitive pricing. Liaise with the printers and design team on printing tests as needed

Scheduling & picture research management

• Assign and oversee picture research for each issue, leading weekly meetings and monitoring image and design workflows
• Manage the picture research budget for each issue, communicating any potential overspend to the Content Operations Manager
• Line manage the Berlin Editorial Trainee, who works on picture research and assists with proofing the magazine
• Devise and manage a filing system for image licenses
• Devise the yearly reviews posting schedule for frieze.com and circulate to editors and the Web Content Coordinator
• Devise the online posting schedule for each issue and assign uploads

Contributing writers

• Once confirmed, draft all the Contributing Writer contracts and get sign off on them from the relevant editors, who should send them out
• Sign off and keep track of all invoices from Contributing Writers and pass to the accounts team, ensuring that the budget stays on track each year

Key results areas

• Oversee the production of the print editions of frieze and Frieze Masters in a timely and cost-effective manner
• Monitor budgets for picture research and contributing writers, ensuring that they stay on track
• Line manage the Berlin Editorial Trainee, ensuring that they are able to complete their workload efficiently

Knowledge, skills, experience

• Experience working in publishing
• Experience copyediting and proofreading
• Ability to work under pressure, with high attention to detail
• A strong sense of what constitutes clear, concise and articulate writing
• Ability to manage workflows across three international offices
• Proven track record of delivering projects to deadline
• Native or bilingual proficiency in English
• Adobe InDesign, Microsoft Word and Mac OS

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please make sure that you state in your application that you found this role via Creative Access.